RFP: 26-07-4227DB Peterbilt 4,000 Gal. Water Truck Purchase

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Request for Proposal
Bid Number: 26-07-4227DB
The Navajo Nation Office of the Controller - Purchasing Department and the Navajo Division of
Transportation (Navajo DOT) are soliciting proposals and sealed bids for "Bid #26-07-4227DB: 4,000
Gallons Water Truck Purchase."
Contacts for a bid packet are:
1) Joe Peterman, Department Manager III, Navajo Division of Transportation - Roads,
jpeterman@navajodot.org; or (505) 481-7099.
2) Valerie Bitsilly, Accounting Manager Navajo Nation Purchasing Department, vbitsilly@navajo-
nsn.org, (928) 871-6316.
The closing date is August 07, 2026, at 3:00 p.m. Mountain Daylight Saving Time (M.D.T.). Any
proposal(s) received after this date and time will not be accepted and will be returned to the sender. No
faxed or email proposals or bids will be accepted.
The RFP can be found on the Navajo DOT website.

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PROPOSAL SUBMITTAL
All proposals MUST have the Prospective Respondent's name and contact information on the outside of
the Sealed Proposal Packet and Proposal Cost (envelopes). If not included, it will be considered "non-
Responsive."
All proposals are to be submitted to:
Mailing Address: Physical Address:
Navajo DOT - Dept of Roads Navajo DOT - Dept of Roads
Attention: Joe Peterman, Dept. Manager III Attention: Joe Peterman, Dept Manager III
P.O. Box 4620 #16 Old Coal Mine Road
Window Rock, AZ 86515 Mentmore, NM 87319
Phone: (505) 481-7066 Phone: (505) 481-2018
Hand Delivery: Driving Instructions from Gallup, New Mexico
Take Exit 20 from I-40. Take US491 from Gallup, New Mexico to Yatahey, NM, which is approximately
5.5 miles. Approach a Y-Intersection. Take US264 and go about 15 miles. The Navajo Division of
Transportation Complex will be on the left side of US491 on Indian Route 54.
All proposals and bid forms shall be sent in sealed envelope, clearly marked with the following information:
RFP Bid Number: "26-07-4227DB"
Description or Title: "Pet4,000 Gallon Water Truck with Purchase"
Contact Persons: Sharon Belone, Buyer
Navajo Nation Purchasing Department
Phone: (928) 871-6316
Email: sbelone@navajo-nsn.gov
Sheila Clyde, Program Supervisor III
Navajo Division of Transportation - Department of Roads
Cell: (928) 551-7108
Email: jpeterman@navajodot.org
Alec Wood, Fleet Service Manager
Navajo Division of Transportation - Department of Roads
Cell: (928) 619-6355
Email: alecw@navajodot.org
Joseph Peterman, Department Manager III
Navajo Division of Transportation - Department of Roads
Phone: (505) 481-7099
Cell: (928) 797-0150
Email: jpeterman@navajodot.org
Please submit an Original and three (3) copies of proposals.

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PART I
INFORMATION ONLY - NO RESPONSE TO THIS SECTION IS REQUIRED
A. This Request for Proposal (RFP) provides the prospective respondents with sufficient information
that will enable them to prepare and submit a proposal for consideration.
B. This RFP contains the instructions governing the proposals to be submitted and the materials to be
included. These are mandatory requirements which must be met to be eligible for consideration.
Failure to adhere will result in a "Non-Responsive" Status.
C. SCHEDULE OF ACTIVITIES AND TIMELINES:
Schedule of Activities Timelines
Prospective respondents "Inquiry Monday, July 28, 2026, at 5:00 p.m.
Timeline." All inquiries and questions MDT
will be answered prior to this date.
Questions must be submitted in writing
only. If needed, an Addendum will be
issued to all vendors who requested a
copy of the RFP to ensure they all
received the same information. No
questions accepted after this date.
Due date for all proposals Friday, August 07, 2026, at 3:00 p.m.
Bid Opening of proposals and evaluations Monday, August 10, 2026
by the Review Panel
Award of Purchase - It takes at least three Monday, August 10, 2026
to ten business days for PO to be issued.
D. INQUIRIES: Prospective respondents may contact Navajo Division of Transportation (DOT) -
Department of Roads staff via phone call or email in reference to this RFP in obtaining clarification
of requirements. No inquiries will be accepted after the inquiring date listed in Section C.
E. ADDENDUM OR SUPPLEMENT TO THIS REQUEST FOR PROPOSALS: In the event it
becomes necessary to revise any part of this RFP, an addendum will be issued. Any respondents
that have already submitted a proposal will be notified.
F. PROPOSALS SUBMISSION: Proposal must be received on Friday, August 07, 2026, by 3:00
p.m. Mountain Daylight Saving Time (M.D.T). Respondents who are mailing their proposals
should allow sufficient time for mail delivery to ensure receipt by the time specified. If mailed, it
is recommended that proposals be sent by certified mail to the address indicated on Page 2 of this
RFP.
G. NUMBER OF PROPOSALS TO BE SUBMITTED: In the submission of all proposals, one
original and three (3) copies must be enclosed in one sealed envelope. The outside of the envelope
should be clearly marked with 1) Respondent's Contact information, and 2) the "Bid Number #26-
07-4227DB, Peterbilt Water Truck 4,000 Gallon Purchase"

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H. LATE RECEIPT OF PROPOSALS: Late proposal will not be accepted. It is the responsibility of
the respondent to ensure that the proposal arrives at the Navajo Division of Transportation -
Department of Roads on or before the date/time specified.
I. REJECTION OF PROPOSALS: The Navajo Division of Transportation (Navajo DOT) -
Department of Roads reserves the right to reject any or all proposals and to waive informalities and
minor irregularities in the proposals received.
J. PROPRIETARTY INFORMATION: Any restriction on the use of the information, data, contents
contained within the proposals must be clearly stated in the proposal itself. Each and every page
of the propriety material must be labeled or identified with the word "Proprietary." Proprietary
information submitted in response to this RFP will be handled in accordance with applicable
procurement regulations.
K. PROPOSAL MATERIAL OWNERSHIP: All material submitted in reference to this RFP shall
become the property of the Navajo Nation and will not be returned to the respondent. Responses
received will be retained by the Navajo DOT - Department of Roads and may be reviewed by any
person(s) after the final selection has been made, subject to Section J. The Navajo DOT -
Department of Roads has the right to use any or all systems, ideas presented in this RFP, subject to
limitations in Section J. Disqualification or non-selection of a respondent does not eliminate this
right.
L. INCURRING COSTS: The Navajo DOT - Department of Roads is not liable for any cost incurred
by the Respondent prior to issuance of service contract or a purchase order.
M. ACCEPTANCE OF PROPOSAL CONTENT: The contents of the proposal of the successful
Respondent will become contractual obligation if acquisition action ensues. Failure of the
successful Respondents to accept this obligation may result in cancellation of the award and such
respondents may be removed from consideration for future solicitation.
N. ACCEPTANCE TIME: The Navajo DOT - Department of Roads, in coordination with the Navajo
Nation Business Regulatory Department and the Navajo Nation Office of the Controller, intends to
select the successful Respondent in the time specified in Section C, after the closing date of receipt
of proposals.
O. AWARD OF SERVICE CONTRACT: Upon selection, Navajo DOT - Department of Roads will
initiate the Service Contract and License Agreement in the name of the successful respondent; and
the contents of the proposal submitted by the respondent will become part of the contract.
P. JOINT PROPOSALS: Nothing in this RFP shall be construed to prohibit respondents from
entering a consortium for the purpose of offering a proposal in response to this RFP. Parties to a
consortium will not be permitted to submit independent proposals in response to this RFP.
Q. EVALUATION PROCEDURE AND CRITERIA:
a. Review Panel: A Review Panel, with specific related technical background, will be
selected and evaluate the proposals received in accordance with the general criteria used

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herein. The review panel may request a meeting for purposes of proposal clarification and
the respondent should be prepared to provide any additional information the Review Panel
feels necessary for a fair evaluation of the proposals.
b. Failure of a respondent to provide any information requested in this RFP may result in the
proposal being disqualified. All proposals must be endorsed with the signature of a
responsible official having the authority to bind the respondent in the execution of a
contract.
c. The sole objective of the review panel is to select the respondent most responsive to the
needs of the Navajo Nation, Navajo DOT, and the Department of Roads. The specification
in this RFP represents the minimum performance necessary for a response. Based on the
evaluation criteria established in this RFP, the Review Panel will select and recommend
the respondent who best meets the objective in the Scope of Work in Part II.
d. The Technical Proposal Factors will be used to evaluate the proposal(s) based on a 100
points-scale system, with 10 additional points for Navajo Nation Priority #1 Businesses,
and five (5) additional points for Navajo Nation Priority #2 Businesses.

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Evaluation Sheet: 26-07-4227DB
Proposal Factors Requirements Maximum
Points Awarded
Proposal Format 15 single sided pages and spiral-bind proposal 5
Scope of Work Vendor to describe equipment, provide equipment 80 points
specification data sheets and any other documents
indicating the adequacy of equipment to meet NDOT
specifications. Describe in detail what equipment is
being proposed, field use capabilities, equipment
capacities, engine, hydraulic and other pertinent
specifications. This will include how vendors will
provide training, warranties and guarantees. Equal to
our better than attached specifications.
Certifications Certificate of Insurance. Including: NN 5
debarment and suspension form, Affidavit of
Non-Collusion, W9, and other documents.
Communication How will company communicate with Navajo 5
DOT regarding the procurement process.
References List two (2) references of companies that your 5
company has provided similar services to.
TOTAL 100
Certified Navajo Nation PRIORITY #1 10
Business Owner - 100%
Certified Navajo Nation PRIORITY #2 5
Business Owner - 51%
TOTAL Total for Priority #1 110
Total for Priority #2 105
Total for Non-Priority 100
R. Per the NAVAJO NATION PROCUREMENT CODE, 12 N.N.C., Section 332, Letter "e", in the
event all proposal in a Procurement exceeds available funds by 5%, a re-solicitation for work or a
reduced scope may be authorized.
S. STANDARD CONTRACT: Navajo DOT will use the template Service Contract reviewed and
approved by the Navajo Nation Department of Justice.
T. RETURN PROPOSAL: The Navajo Nation and Navajo DOT have no obligation in returning any
of the proposal received in response to this RFP.
U. TERM: The term of the Service Contract will be a period of one year from the date of Notice to
Proceed, with an option to renew the contract for continued services, which will be based upon the
availability of funds. Renewal of the contract will be made only upon mutual agreement of both
parties.
V. COMPLIANCE WITH THE NAVAJO NATION BUSINESS OPPORTUNITY ACT: Proposal
will be opened and evaluated in compliance with the Navajo Nation's Business Opportunity Act, 5
N.N.C., Chapter 2, and Subsection 201 - 215 and the Navajo Nation Procurement Rules and
Regulations.

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Part II - Scope of Work
Bid Number 26-07-4201SB - Peterbilt 4,000 Water Truck Purchase
Navajo DOT, Department of Roads, will be purchasing Six (6) - New Peterbilt 4,000 Gallon Water Truck
completely equipped. This purchase will be with possible trade in of older model Freightliner 5 Water
Trucks, to be appraised and applied to the overall cost of bid when available.
2027 Peterbilt Model 548 - 4,000 Gallons Water Truck
Unit Chassis
Model: Model 548 Fr Axle Load (lbs): 14600
Type: Full Truck Rr Axle Load (lbs): 40000
Description 1: NDOT 4k Water Tank G.V.W.R. (lbs): 54600
Description 2: Copy of NDOT 4k Water Tank G.C.W. (lbs): 54600
Application Road Conditions: Class
Intended Serv.: Tanker, Liquid Bulk A (Highway) 100
Commodity: Other Commodity Class B (Hwy/Mtn) 0
Class C (Off-Hwy) 0
Body Class D (Off-Road) 0
Type: Tank Maximum Grade: 6
Length (ft): 24 Wheelbase (in): 200
Height (ft): 13.5 Overhang (in): 60
Max Laden Weight 1000 Fr Axle to BOC (in): 67.5
(lbs):
Cab to Axle (in): 132.5
Trailer Cab to EOF (in): 192.5
No. of Trailer Axles: 0 Overall Comb. Length (in): 300
Type:
Length (ft): 0 Special Req.
Height (ft): 0
Kingpin Inset (in): 0
Corner Radius (in): 0
Restrictions
Length (ft): 40
Width (in): 102
Height (ft): 13.5
Base Model
Model 548
Model 548 meets and exceeds the demands of Class 8 specialty application markets that require a rugged workhorse
for durability and a wide range of optional content. The Model 548 is available in configurations with a GVW from
33,001 to 66,000 lbs. to suit most vocational applications. The 548 also offers all-wheel drive. From construction
and crane service to utility and delivery services in Class 8 markets, 548 is in a class of its own.

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NEW 15' 1TB 4000 GALLON WATER TANK SYSTEM INSTALLED ON CUSTOMER
FURNISHED CHASSIS 132"CT REQUIRED.
3/16" ASTM A36 CARBON STEEL SHELLS, HEADS AND BAFFLES WELDED 100%
2- HORIZONTAL AND 1- LONGITUDINAL BAFFLES WELDED
100% ( TRANSVERSE BAFFLES ROLLED FORMED AND
WELDED 100% BOTH SIDES W/ 20" CRAWL THROUGH'S)
1- 1/4" FULL LENGTH TANK BELLY PLATE WELDED 100%
BOTH SIDES.
1- NON SLIP SURFACE LADDER TO MANWAY TOP OF TANK.
1- 24" ROUND MANWAY.
1- REAR MOUNTED SIGHT TUBE WITH SHUT OFF VALVES
1- FRONT MOUNTED SIGHT TUBE WITH SHUT OFF VALVES.
1- REAR MOUNTED REAR LADDER WITH SAFETY HAND LOOPS
AND GRIP STRUT RUNGS.
2-1 /4" U - SHAPED SUB FRAMES.
2-3/4" X 3" RUBBER SKIRTBOARD STRIPS BETWEEN TANK SUBFRAME AND CHASSIS
FRAME.
1- 4" DISCHARGE MANIFOLD MOUNTED BETWEEN TANK
SUBFRAME, 1 1/2" BALL VALVE AND 3/4" HOSE BIBB.
5-3" CLA-VAL STYLE CAST IRON AIR VALVES
2- FRONT 2- REAR MOUNTED AIR VALVES WITH ADJUSTABLE
FAN SPRAYS.
1-21/2" HYDRANT FILL PIPE WITH LEGAL AIR GAP AND SWIVEL.
2-10 GUAGE BONNET STYLE FENDERS.
1- REAR PUSH BLOCK WITH STORAGE AREA AND LID.
1- BOLT ON ICC UNDER RUN BUMPER.
6-2-SPRlJ\AUTOADED FRUf\ffTAf\JK MOUJ\JTSOUD TANK MOON 1S.
1-HOT SHIFT PTO (AUTOMATIC TRANSMISSION APPLICATION)
1- HEAVY DUTY 1000 SERIES PUMP DRIVE SHAFT.
1-ATP 4 X3 CENTRIFUGAL WATER PUMP WITH MECHANICAL SEAL 750 GAL AT 65 PSI
5-AIR SWITCH ATP CONTROL PANEL.ATP

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1- ROAD FILL VALVE DRIVERS SIDE REAR OF TANK WITH VALVE & DECAL. SAND
BLAST PRIME AND PAINT WHITE MATCH CAB.
LIGHTS, MUD FLAPS, REFLECTORS LICENSE PLATE BRACKET W/ LIGHT AND
REFLECTIVE TAPE TO MEET DOT SPECIFICATIONS OPTIONS:
3" SUCTION PLUMBING WITH MANUAL HANOI PRIMER 4- QUICK FIST HOSE
RESTRAINTS.
MANUAL REWIND HOSE REEL 11/2" X 50' HOSE AND ADJ NOZZLE MOUNTED ON
PASSENGERS REAR TANK HEAD.
ECCO LO-PRO LED AMBE !3EACON MOUNTED DRIVERS SIDE TOP REAR OF TANK
WITH IN CAB CONTROL.
1-TEMPESTWATER CANON WITH ADJUSTABLE SPRAY HEAD, REMOTE JOYSTICK
- -.
PASSENGERS SIDE SPRAY WITH MANUALLY ADJUSTABLE UP/ DOWN DUCK BILL
NOZZLE. I
1- NON-SEALING MANWAYWITH EXPANDED METAL CENTER:
1- SPRAY IN EPOXY TANK LINER.
FOR SELECTED OPTIONS ADD 12% FET.

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Part III
FORMAT AND ORGANIZATION
Requirements: This section of the RFP specifies the format and organization of the proposal (not listed in
priority or in any order).
A. NUMBER OF COPIES: Submit an Original and three (3) copies of proposal.
B. PROPOSAL FORMAT: Appearance of the proposal is important and professionalism in the
proposal presentation should not be neglected. The proposal standards are as follows:
a. The proposal shall not exceed 15 single-sided pages (maximum 8 1/2" x 11"). Submissions
exceeding the 15 single-sided page limit will be considered non-responsive and will be un-
rated. All pages include dividers, proposals, photos, charts, graphs, exhibits, letter of
interest, etc. are counted toward the 15 pages.
b. Proposals submittal should be plastic or metal spiral-bound only. Please do not submit
loose paper, these will be considered unresponsive and will be unrated. No folders
required, just spiral-bound proposals.
C. LETTER OF INTERST: Letter of Interest must be on a Company Letterhead and signed by the
president, executive director, or owner of the company/organization.
D. PROOF OF CERTIFICATIONS: Provide a copy of Certificate of Insurance, SAMS.GOV
document, Bonding information, W9, Affidavit of Non-Collusion, and NN Debarment &
Suspension Form.
E. SCOPE OF WORK: Respondent's approach to the scope of work, including the following:
a. Describe equipment.
b. Equipment Specifications data sheets
c. Describe training, warranty and guarantee.
d. Training needs.
F. COMMUNICATION: Describe communication methods with Navajo DOT.
G. REFERENCES: List four references that your company currently rents trucks too. Be sure to
provide name, title, company name, address, phone number, and email address. See sample
attached.
H. CERTIFIED NAVAJO BUSINESS: If claiming Navajo Business Owner, provide proof that
business is currently certified by the Navajo Nation - Business Regulatory Department and
prioritized under Navajo Nation Council Resolution CAP-37-02 and also under the Section
204 (A) (1) and (2) of the revised Navajo Nation Business Opportunity Act.
I. TAXES: All performance under this Contract within the territorial jurisdiction of the Navajo Nation
is subject to the six percent (6%) Navajo Sales Tax (24 N.N.C. 601 et seq.).