RFQ - KENWORTH T380 5-YARD DUMP TRUCK (RESERVED FOR LOCAL BUSINESSES)

County of San Diego Date Issued: September 15, 2026
REQUEST FOR QUOTATION
(this RFQ is a request for information, not an order)
RFQ Number: 13358 CONTRACTING OFFICER:
2026 or Newer Kenworth T380 5 Yard
RFQ TITLE: Dump or County Approved Equivalent Nathaniel Pimentel, Procurement Specialist
with Outfitting
QUOTATIONS
September 29, 2026, 5:00 PM Phone: (619) 772-2042
DUE:
QUESTIONS DUE: September 22, 2026, 5:00 PM Email: Nathaniel.Pimentel@sdcounty.ca.gov
SUBMITTING YOUR QUOTATION: AWARD: Will be based on:
Submit your response, including completed forms via BuyNet or EACH ITEM EACH LOT
via email to the contracting officer listed in this RFQ. PRICE AND PERFORMANCE FACTORS
DESCRIPTION
THE COUNTY OF SAN DIEGO IS SEEKING QUOTES FROM QUALIFIED FIRMS (OFFERORS) TO PROVIDE 2026
OR NEWER/UNUSED KENWORTH T380 5 YARD DUMP OR COUNTY APPROVED EQUIVALENT WITH
OUTFITTING IN ACCORDANCE WITH THE TERMS & CONDITIONS CONTAINED WITHIN.
IN ACCORDANCE WITH BOARD OF SUPERVISORS (BOS) MINUTE ORDER (MO) 6, DATED JANUARY 28,
2025, THE COUNTY RESERVES THIS RFQ FOR LOCAL BUSINESSES. THE REFERENCED BOS MO CAN BE
FOUND HERE: https://file.sandiegocounty.gov/COB/COBPublicView?FileId=39963834
FOR THE PURPOSES OF THIS RFQ, "LOCAL BUSINESS" MEANS A PARTNERSHIP, CORPORATION, JOINT
VENTURE, OR ANY OTHER ASSOCIATION FORMED TO CONDUCT BUSINESS, OR AN INDIVIDUAL, THAT: (I)
MAINTAINS ITS INTERNATIONAL OR DOMESTIC HEADQUARTERS WITHIN THE GEOGRAPHIC BOUNDARIES
OF SAN DIEGO COUNTY; OR (II) AT THE TIME THE COUNTY ISSUES THE SOLICITATION, PROVIDES OR SELLS
FROM A LOCATION WITHIN THE GEOGRAPHIC BOUNDARIES OF SAN DIEGO COUNTY THE SAME OR
SIMILAR GOODS OR SERVICES TO BE PURCHASED BY THE COUNTY. THE COUNTY'S DETERMINATION
REGARDING WHETHER AN OFFEROR QUALIFIES AS A "LOCAL BUSINESS" SHALL BE FINAL.
SEE THE STATEMENT OF WORK FOR A DETAILED DESCRIPTION OF THE COUNTY'S REQUIREMENTS.
THIS REQUEST FOR QUOTATION INCLUDES AN RFQ SUBMISSION CHECKLIST TO BE COMPLETED BY
OFFERORS.
SUBMITTALS WILL BE EVALUATED BASED UPON PRICE AND PERFORMANCE FACTORS INCLUDING THE
OFFEROR'S EXPERIENCE, QUALIFICATIONS, TECHNICAL APPROACH, AND ACCEPTANCE OF THE
COUNTY'S DRAFT AGREEMENT.

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13358 - 2026 OR NEWER KENWORTH T380 5 YARD DUMP OR
COUNTY APPROVED EQUIVALENT WITH OUTFITTING
SPECIAL INSTRUCTIONS
-
SUBMISSION CHECKLIST
SUBMISSION CHECKLIST
Submit a completed and signed Offeror's Cover Page (PC600) form

* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf
Submit a completed and signed Representations and Certifications form (PC601)

* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf
Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

* All Offerors are encouraged to complete this form to support County data collection.
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf
Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

* Required if submitting Confidential/Proprietary Information (see information in Terms and Conditions below)
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf
Submit a completed Pricing Schedule.

* (Page 11),
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13358 - 2026 OR NEWER KENWORTH T380 5 YARD DUMP OR
COUNTY APPROVED EQUIVALENT WITH OUTFITTING
TERMS AND CONDITIONS OF REQUEST FOR QUOTATION
RESPONSES: Your response is due through electronic upload to BuyNet on the specified close date and time, local San
Diego time. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by email or mail to the listed
Contracting Officer, or by personal delivery to the Purchasing and Contracting front desk. Please use these methods only if
unable to submit through BuyNet. If mailed or delivered, the above RFQ No. should be included on the front of the envelope.
It is the Offeror's responsibility to submit based on the most current RFQ, addenda thereto, responses to Questions, any
other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to
regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFQ-
related information.
* In order to see all information related to this RFQ, to submit Questions, and to receive notifications of updates,
Offerors must select "Participate in RFx" for this solicitation in BuyNet.
Forms required to be submitted with Offeror's Quotation are included in this RFQ or posted on the County's web site at
https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html. Posted forms may be updated from time
to time. Unless otherwise specified, Offerors may submit the version of a form in place as of the date of RFQ issuance or
any later version.
This is a request for information, and quotations furnished are not offers.
QUESTIONS: Please submit questions and requests for clarification related to definition or interpretation of this RFQ in
writing to the contracting officer before the Questions Due date/time listed in this RFQ. Those received after this date may
not be answered at the discretion of the County.
PRICING: The County may award a contract on the basis of initial quotations. Your price(s) should be the lowest possible
for the RFQ requirements. Omit Sales and Use Taxes unless otherwise specified.
The Estimated Quantities in the Pricing Schedule are provided solely for evaluation of quotations. They represent
approximate anticipated use based on historical consumption. If the County's actual requirements do not result in orders in
the quantities described as "estimated" in the Schedule, that fact shall not constitute the basis for price adjustment.
EVALUATION AND AWARD. Quotations are subject to acceptance at any time within 90 days after submission due
date/time, unless otherwise stipulated by the County. This RFQ is an informal negotiated procurement process. Lowest price
may not always be the sole criteria for award of an RFQ. The County reserves the right to waive a variation in specification
if, in the opinion of the County, such variation does not materially change the item or its performance within parameters
acceptable to the County. The County reserves the right to reject any or all quotations and to accept or reject any item(s)
thereon, or waive any informality in the quotation. The County reserves the right to perform a pre-award survey of the
offeror to determine capability to perform, including but not limited to facilities, financial responsibility, materials/supplies,
and past performance. The determination of the County as to an Offeror's prospective ability to perform the contract shall
be conclusive.
SAMPLES: Samples, at Offeror's expense, may be required for evaluation by the County. Delivery of sample must be
scheduled with contracting officer and provided within required timeline. The County shall have the right to review sample
and to determine if such sample is acceptable. The County's decision to award is contingent upon its acceptance of the
products provided in the sample. During the term of the award, the County must approve any substitutions from the initial
sample in writing in advance of substitution. In no event shall the supplier be permitted to increase prices on the basis of
substituted item(s).
Sample, if not destroyed by tests, will, upon request, be returned at Offeror's expense. Offeror must advise contracting
officer at time of sending sample that they must be returned, provide return address and Federal Express account number.
BRAND NAME OR EQUAL: If items called for in this Request for Quotation have been identified in the schedule by a
"brand name or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the
quality and characteristics of products (including products of brand name manufacturer s other than the one described by
Page 3 of 19

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13358 - 2026 OR NEWER KENWORTH T380 5 YARD DUMP OR
COUNTY APPROVED EQUIVALENT WITH OUTFITTING
the brand name) to be considered for award if such products are determined by the County to meet fully the salient
characteristic requirements listed in the request.
Unless the offeror clearly indicates in the quotation that an "or equal" product is being offered, quotation shall be considered
as offering the brand name product specified.
If the offeror proposes to furnish an "equal" product, the brand name, if any, of the product to be furnished shall be inserted
in the space provided in the request for quotation, or such product shall be clearly identified in the quotation. The evaluation
of the quotation and the determination as to equality of the product offered shall be the responsibility of the County and will
be based upon the information furnished by the offeror, or identified in the quotation as well as other information reasonably
available to the purchasing activity. Caution to offerors: the purchasing activity is not responsible for locating or securing
any information which is not identified in the quotation and reasonably available to the purchasing activity. Accordingly,
to insure that sufficient information is available, the offeror must furnish, as part of the quotation, all descriptive material
(such as cuts, illustrations, drawings, or other information) necessary for the purchasing activity to (i) determine whether
the product offered meets the salient characteristic requirements of the request for quotation, and (ii) establish exactly what
the offeror proposes to furnish and what the County is binding itself to purchase by making an award. The information
furnished may include specific references to information previously furnished or to information otherwise available to the
purchasing activity.
If the offeror proposes to modify a product so as to make it conform to the requirements of the Request for Quotation, he
shall (i) include in the quotation a clear description of such modifications and (ii) clearly mark any description to show the
proposed modifications.
DUTY TO INQUIRE: Should the Offeror find discrepancies in or omissions from the RFQ, plans, specifications or other
documents, or should the Offeror be in doubt as to their meaning, the Offeror must at once notify the Buyer, in writing. If
the point in question is not clearly and fully set forth, a written addendum will be issued and emailed to Offerors.
CONFIDENTIAL/PROPRIETARY INFORMATION: If confidential/proprietary is contained within the submission:
1) It must be submitted in a separate file or document marked as EXHIBIT-CONFIDENTIAL/PROPRIETARY;
2) Responses to solicitation requirements that include the confidential/proprietary information, shall refer to the
response contained within the EXHIBIT-CONFIDENTIAL/PROPRIETARY (for example: If submittal
requirement #1 requires staff Social Security Numbers, the response to requirement #1 shall reflect "see response
#1 contained within Exhibit-Confidential/Proprietary"); and
3) It must include a signed Nondisclosure Indemnification Agreement (PC620).
NOTE: As a Public Agency, the County of San Diego must adhere to the California Public Records Act, therefore pricing
cannot be considered confidential/proprietary.
TERMS OF RESULTING CONTRACTS: Any contract(s) resulting from this RFQ will be based upon the Draft
Agreement included in this RFQ. The Statement of Work, Pricing Schedule, and any other exhibits will be added based
upon the successful Offeror's response and successful contract finalization negotiations.
Payment terms are NET 30, unless terms more favorable to the County are included in Offerors quotation. Note: qualified
Small-Local Businesses may be eligible for more advantageous payment terms including NET15, in accordance with Board
Policy B-53 Small-Local Business Policy (SLBP).
AVAILABILITY OF FUNDING: The County's obligation for payment of any contract beyond the current fiscal year end
is contingent upon the availability of funding from which payment can be made. No legal liability on the part of the County
shall arise for payment beyond June 30 of the calendar year unless funds are made available for such performance.
CALIFORNIA REVENUE AND TAXATION CODE SECTION 18662: In compliance with California Revenue and
Taxation code section 18662, if you are a non resident of California (out-of-state invoices) who receives California source
income, the County will pay California Use Tax directly to the State of California per permit no. SR FH 25-632384. Fifteen
(15) business days prior to the first payment, new suppliers or suppliers with expired forms or forms with incorrect
information, must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13358 - 2026 OR NEWER KENWORTH T380 5 YARD DUMP OR
COUNTY APPROVED EQUIVALENT WITH OUTFITTING
Under certain circumstances you may be eligible for reduced or waived nonresident withholding. If you have already
received a waiver or a reduced withholding response from the State of California and the response is still valid, submit the
response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments.
Refer to the Franchise Tax Board websites (listed below) for tax forms and information on nonresident withholding,
including waivers or reductions. The County will not give you any tax advice. It is recommended you speak with your tax
adviser and/or the State of California for guidance.
Franchise Tax Board Websites:
https://www.ftb.ca.gov
https://www.ftb.ca.gov/forms/search/
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13358 - 2026 OR NEWER KENWORTH T380 5 YARD DUMP OR
COUNTY APPROVED EQUIVALENT WITH OUTFITTING
STATEMENT OF WORK
1. Base Vehicle
1.1. 2026 or Newer/Unused Kenworth T380 5 Yard Dump, Freightliner, Peterbilt, International or County Approved Equivalent
with Outfitting
1.2. Conforms to Federal and California emissions.
1.3. Keys: 3 programmed and ready for use.
1.4. Exterior Color: White Only
1.5. Model
1.5.1. Chassis Operation will not include stationary application. Stationary operation is defined as running the engine under
load while stationary at a substantial fraction of engine gross horsepower (60% or greater) for an extended period of
time (longer than 5 - 10 minutes).
1.5.2. CARB Clean Idle Label
1.5.3. EPA Clean Idle Label
1.5.4. Unit minimum Gross Combined Weight Rating (GCWR) 50k
1.6. Engine & Equipment
1.6.1. Cummins, Paccar, International or county approved equivalent
1.6.2. 65 mph - Max Vehicle Speed in Top Gear
1.6.3. NO - Engine Protection Shutdown
1.6.4. NO - Gear Down Protection
1.6.5. 5 min idle Shutdown Time
1.6.6. NO Idle Shutdown Override
1.6.7. 65 mph Max Cruise Control Speed
1.6.8. 60 sec Timer for Impending Shutdown
1.6.9. Retarder: with 3-way switch or county approved equivalent
1.6.10. 12-volt electrical system. W/ centralized power distribution
1.6.11. Low Voltage Disconnect for Battery Protection - Switch Mounted on Battery Box
1.7. Transmission & Clutch
1.7.1. Transmission: Allison 3000 series or above with Power Take Off (PTO) drive or County approved equivalent
1.7.2. Allison Fuel Sense: Delete
1.7.3. Rear Transmission Support Springs for transmission PTO applications are required to ensure that engine flywheel
housings are not overloaded when transmission PTO's are installed.
1.8. Front Axle & Equipment
1.8.1. Front Axle rated 12K or county approved equivalent
1.8.2. Front Brakes: 14.6K Bendix Air Disc Brakes Lube Free or county approved equivalent
1.8.3. Front Springs: Taperleaf 12K w/ shock absorbers or county approved equivalent
1.8.4. Single Power Steering Gear: 13.2K for Air Brakes or county approved equivalent
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13358 - 2026 OR NEWER KENWORTH T380 5 YARD DUMP OR
COUNTY APPROVED EQUIVALENT WITH OUTFITTING
1.9. Rear Axle & Equipment
1.9.1. Rear Axle rated at 21K or county approved equivalent
1.9.2. Single Rear Brakes Bendix Air Disc Brakes for single rear axles to 23K capacity or county
approved equivalent
1.9.3. Air Operated Park Brake
1.9.4. Rear suspension: single leaf 21K. Medium-duty. For use with rear air disc brakes.
1.9.5. Air Line Fitting: At Driver Seat. Customer-installed air chuck
1.9.5.1. CB Installation Kit:
1.10. Tires & Wheels
1.10.1. Front Tires: 11R22.5 16P
1.10.2. Rear Tires: 11R22.5 14P
1.10.3. Rear Tire Quantity: 4
1.10.4. Rear Wheel/Rim Quantity: 4
1.11. Frame & Equipment
1.11.1. Frame Rails: 10-5/8 x 3-1/2 x 5/16 in. Steel to 308 in. Truck frame weight is 2.91 lb.-in. per pair of rails. Section
modulus is 14.80 cu.in., RBM is 1,776,000 in-lbs per rail. 120,000 PSI yield. Heat treated or county approved
equivalent
1.11.2. Front Tow Loops: Two
1.11.3. DPF/SCR Box Natural End Plates and Natural cover
1.12. Fuel Tanks & Equip
1.12.1. 50 US Gallon D-Shape Rectangular Aluminum Under fuel tank, replace. With non-slip step or county approved
equivalent
1.12.2. Small DEF Tank
1.13. Cab & Equipment
1.13.1. Cab: Aluminum or county approved equivalent
1.13.2. Cab HVAC
1.13.3. Dash Mounted Compact Trailer Brake Valve
1.13.4. Dash Switch PTO Electric switch and wiring
1.13.5. One (1) Spare Accessory Electric-Over-Air Switch with Latching Air Solenoid. Mounted on dash for customer-
installed option. Latching means the output air pressure will remain on, while there is air remaining in the air tank,
when the ignition is off and switch position is on.
1.13.6. Four Spare Switches: Wired To Power. BOC Wire termination
1.13.7. Warning Light and Audible: Drivers Side Seatbelt
1.13.8. Tire pressure monitoring system
1.13.9. Interior Grab handles
1.13.10. Single Air Horn
1.13.11. Cab Air Suspension
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13358 - 2026 OR NEWER KENWORTH T380 5 YARD DUMP OR
COUNTY APPROVED EQUIVALENT WITH OUTFITTING
1.14. Lights & Instruments
1.14.1. Stop, Turn, Tail: Backup Lights, License Plate
1.14.2. Marker Lights: Interrupter Switch.
1.14.3. Lighting Harness Coiled End Of Frame For Additional Customer Installed Exterior Lighting. Harness Includes
Circuits for Additional Customer Installed Tail Lamps, Turn Lamps, Stop Lamps, and Marker Lamps.
1.15. Air Equipment
1.15.1. Air Dryer
1.15.2. Moisture Ejection Valve W/ Pull Cable Drain or county approved equivalent
1.15.3. Full Truck Kit Gladhands mounted at end-of-frame. Seven-way female receptacle mounted at end-of-frame, includes
dash mounted trailer air supply valve, trailer hand control valve, and hoses/fittings for the valves. Dash mounted
parking brake valve, tractor protection valve, and spring brake inversion/relay valves are standard
1.15.4. Trailer ABS Electric Supply Through SAE J560 7-pin connector
1.16. Extended Warranty
1.16.1. Base Warranty - Engine 24 months / 250,000 miles / 402,336 km / 6250 hours or county approved equivalent
1.16.2. Base Warranty - Standard Service Medium Duty 12 months / Unlimited miles & km or county approved equivalent
1.16.3. Base Warranty: Emissions (CARB Operation) or county approved equivalent
1.17. Miscellaneous
1.17.1. Warning Triangle Reflector Kit: Floor Mounted
1.17.2. One 5 lb. Dry Chemical Type Fire Extinguisher
2. Outfitting
2.1. 5-7 Yard Dump 10'
2.2. Hydraulic Telescopic Hoist
2.3. Hydraulic Pump
2.4. Hot Shift P.T.O.
2.5. Double Walled Construction
2.6. One Piece Steel Floor
2.7. Cab Guard
2.8. Spreader Apron
2.9. Center Ditch Gate
2.10. Air Latching Tail Gate
2.11. Safety Locking Controls
2.12. Spring Loaded Tarp System
2.13. ECCO HD Amber Strobe #EB8160 mounted on beacon bracket on top of cab guard
2.14. Six (6) ECCO directional LED Strobe lights #ED3777A wire strobes to toggle switch #1 and label take downs #2 labeled
puddle lights #3 labeled and programed alternate triple flash. (2) each front grill, (2) each front edge of cab guard, and (2) rear
corner posts of body
2.15. D.O.T. legal lighting and back up alarm
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13358 - 2026 OR NEWER KENWORTH T380 5 YARD DUMP OR
COUNTY APPROVED EQUIVALENT WITH OUTFITTING
2.16. Premier 2200 Air Pintle Hitch Assembly
2.17. Customer truck must have air and electricity to the rear to tie into
2.18. Electric cab-controlled tarp system
2.19. 36" Toolbox
2.20. 48" Toolbox
3. General Requirements
3.1. A minimum of three (3) meetings is required to ensure the highest quality build for this vehicle. The first meeting shall
occur within 15 calendar days of the award, either onsite or via Teams/Zoom. The 2nd meeting shall take place at the mid-
point of completed work. The 3rd meeting shall occur upon vehicle completion requiring demonstration before the delivery
can be scheduled.
3.2. Contractor shall register the vehicles in the state of California as exempt with the Department of Motor Vehicles (DMV) and
provide a temporary license plate in accordance with California law.
3.3. DMV registration shall be made out to: County of San Diego, 5560 Overland Ave. Suite 410, San Diego, CA. 92123
3.4. Contractor shall provide updates to the Fleet Services Acquisitions Team with a status update 30, 60, 90, and 120 days after
receipt of the purchase order or fully executed contract.
3.5. Contractor shall provide an actual delivery date within thirty (30) days after receipt of the purchase order or fully executed
contract. Failure to provide accurate delivery dates within (30) days may result in termination.
3.6. Contractor agrees that a vehicle or equipment warranty shall not start until vehicle or equipment is assigned for use by a
County of San Diego Department. Contractor shall not start the warranty of the vehicle or equipment upon delivery of the
vessel, but upon confirmation of the assignment of vehicles or equipment. The County shall provide Contractor notification
to start warranty on the vehicle once the vehicle is assigned.
3.7. If Contractor has any questions, comments, or concerns with the fulfillment of a purchase order or contract, send an email to
DGSFleetAcquisitions@sdcounty.ca.gov.
4. Delivery
4.1. Delivery of purchased vehicle must occur no later than 120 days after receipt of the purchase order or fully executed contract.
4.2. Delivery must occur Monday through Friday between 8:00 a.m. and 3:00 p.m. Delivery location unless stated otherwise is
County of San Diego, DGS Fleet Services, 5610 Overland Avenue, San Diego, CA 92123
4.3. In some instances, an alternate delivery location may be required to accommodate oversized equipment at no additional cost.
4.4. To confirm delivery date, Contractor must email Juan.Salgado@sdcounty.ca.gov, Andrew.Deeb@sdcounty.ca.gov, and CC:
Kierra.Ceasar-Thompson@sdcounty.ca.gov at least forty-eight (48) hours in advance. Contractor must not deliver a unit
without prior notice sent to the email. Deliveries that are attempted without County coordination are subject to delivery
rejection.
4.5. Contractor must notify the Fleet Services Contractor and Lead Time Analyst if vehicle delivery is anticipated to exceed fifteen
(15) calendar days past the contracted lead time. An email must be sent to DGSFleetAcquisitions@sdcounty.ca.gov for any
one-time lead time extension requests. This email request must include the contract or purchase order number, justification
for the lead time delays, a mitigation plan to remedy the issue of acquiring the vehicle, a new lead time, and an estimated date
for delivery.
4.6. Contractor must provide all equipment necessary to drop off vehicles or parts to Fleet Services. This includes the delivery of
vehicles and any specialized equipment to any of Fleet Services Garages. Contractor must provide all work and equipment
needed to transfer the ordered part from the transport vehicle to the Fleet Services desired location for storage. Equipment that
is dropped off must be left in a location that is approved by a Fleet Services Team Leader or shop supervisor.
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13358 - 2026 OR NEWER KENWORTH T380 5 YARD DUMP OR
COUNTY APPROVED EQUIVALENT WITH OUTFITTING
4.7. All outfitting must be completed and installed on the vehicle prior to delivery. The vehicle must also come with all of the
required keys programmed and ready for use. If any outfitting, keys, or other materials on the original order are missing, the
County of San Diego may not be able to accept the vehicle upon delivery.
4.8. Vehicles must be fully functional, new, and have no error messages on the dashboard when the vehicle and title are handed
over to the County of San Diego. Any defects related to the functionality of the vehicle must be mitigated by the Contractor
within fourteen (14) calendar days of the identification of the defect. This includes but is not limited to: Vehicle warning
indicators on, issues with the vehicle dashboard, defects in the exterior not originally identified by the Contractor, issues that
occur after outfitting the vehicle, etc. Contractor will be responsible for the full costs of the repairs of the vehicle and must
deliver the vehicle within fourteen (14) calendar days.
4.9. Gas or diesel vehicles delivered to the County of San Diego must arrive with a full tank of fuel (90% fueled or above) and
EVs must arrive fully charged (80% charge or above). Any vehicle that does not meet these standards may not be accepted.
4.10. Contractor must deliver vehicles without an added third-party global positioning system (GPS) to any vehicle or equipment.
Any unit with GPS installed may not be accepted. If GPS is found in a vehicle, the Contractor must remove it within three (3)
calendar days at no extra cost.
4.11. Contractors must provide all applicable vehicle DMV documentation at the time of delivery. With proper justification, the
Contractor may request a Fleet Service Technicians approval to send the documents within twenty-four (24) hours of vehicle
delivery. This includes temporary paper license plates, registration, and any additional DMV documents required.
4.12. Contractor must provide the Manufacturer Statement of Origin (MSO) or Manufacturer's Certificate of Origin (MCO) for
vehicles and equipment manufactured outside the state of California within seven (7) days of vehicle delivery. If a Contractor
is unable to guarantee the delivery of these documents within this timeframe, proper justification must be provided to the Fleet
Services Technician assigned to the delivery of the order.
4.13. Contractor is responsible for any damage to vehicles prior to Fleet Services acceptance.
5. Invoicing
5.1. All invoices must include the following information:
5.1.1. Business Contact Person
5.1.2. Business Name, Location, and Address
5.1.3. Purchase order or contract number
5.1.4. Manufacturer Vehicle Identification Number (VIN)
5.1.5. Vehicle year, make, and model.
5.1.6. Vehicle mileage at time of delivery to the County of San Diego
5.1.7. Quantity, Description, Unit Price and Extended Price
5.1.8. County of San Diego Fleet drop-off location service facility, address, and telephone number.
Page 10 of 19