RFP for Lock Systems Replacement in County Buildings

Location: 305 W. Colorado Ave, 333 W. Colorado Ave & 335 W. Colorado Ave, Telluride CO 81430

Number of Door Locks: 14

The San Miguel County Parks & Open Space department is seeking qualified bidders to replace the security door locks at the Miramonte Building, 333 W. Colorado Ave, The Fruen Building at 335 W. Colorado Ave & San Miguel County Courthouse at 305 W. Colorado Ave, Telluride, CO 81435. The three buildings are adjacent to each other. The project will include all preparations, procurement, installation, and clean up necessary to update the lock systems at both buildings.

The current lock systems are Trilogy DL2800 & DL2800 ETDL. The current system is battery operated and does NOT have internet/power wires run to the doors. The current doors are a mix of emergency bar and handle lock mechanisms. There are 6 locks needed for the Miramonte building, 3 locks needed for the Fruen Building and 5 locks needed for the courthouse. The contractor must also provide all labor and materials necessary to complete the job. Installation must be completed by May 30, 2025.

We are seeking replacement locks that can be remotely managed by key staff. During emergency closures and holidays, we need the capability to log into a server remotely to lock/unlock, and change door schedules. The locks will need to provide each employee a unique access code. The locks will need to be secure enough to protect a government building with sensitive documents. It will need the capability to record timestamps for each occurrence a user code is used. Other county buildings have had success with the Openpath Security System and if possible, we would like to install that system or something similar. The locks that are exposed to the elements will need a protective keypad cover (7 Locks will need this).

The Miramonte and Courthouse buildings are utilized by both San Miguel County Staff and are accessible to the public during operating hours. The courthouse is a historic building so it is necessary to keep the modifications to this building to a minimum.

San Miguel County requests proposals include:

• Designing a system that meets all parameters detailed above
• Order all necessary components for the system
• Removal of the old locks
• Perform installation of any wiring and hardware of the new system
• Program the new system and provide a training of use
• Provide customer service for any issues or questions regarding the new system
• A site pre-bid visit at the Telluride locations are mandatory in order to respond to this RFP. Please contact Greg Pollio (see below) to schedule. It is the responsibility of the bidder to arrange for a pre-bid site visit or a self-guided visit.

1. Name of firm and complete contact information. Include the resumes of personnel who will be working on this project.
2. A general statement of qualifications and at least three (3) examples of similar completed projects that have been completed by the firm or personnel who will be working on this project.
3. Outline a general schedule for completion of the Scope of Services.
4. Fees for services described in the Scope of Services.
5. Submission Deadline: No later than 5:00 p.m. on Feb 14 ^th , 2025. Bids must be submitted to Greg Pollio either via email or physically dropped off by the RFP submission deadline.

San Miguel County reserves the right to accept or reject any or all bids. Award of bid shall be based on price, experience, references and the ability to perform the work as determined by San Miguel County. Contracts will be awarded accordingly upon review.