PCS RFP 2026-TECH-001

Location:	North Carolina
Posted:	May 13, 2026
Due:	Jun 2, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	A - Research and development
Solicitation No:	225-2026-TECH-001
Publication URL:	To access bid details, please log in.

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Page: 1

BID No. 2026-TECH-001

BIDDER:

PENDER COUNTY SCHOOLS

PURCHASING DEPARTMENT

Refer ALL Inquiries to:

Loren Macon

Executive Director of Technology

E-Mail: technology@pender.k12.nc.us

(See page 2 for mailing instructions.)

INVITATION FOR BIDS NO.

2026-TECH-001

Bids Due: June 1, 2026

Bids will be publicly opened: June 2, 2026

Contract Type: Agency

Commodity: Chromebooks

Using Agency Name: Pender County Schools

NOTICE TO BIDDERS

Sealed bids, subject to the conditions made a part hereof, must be delivered at this office (925 Penderlea Hwy, Burgaw,

NC) by 4:00 P.M., EDT on June 1, 2026, for furnishing and delivering the commodity as described herein. Bids will be

publicly opened June 2, 2026 at 1:00 P.M. EDT at the same address. Refer to page 2 for proper mailing instructions.

Bids submitted via facsimile (FAX) machine in response to this Invitation for Bids will not be acceptable. Bids are subject

to rejection unless submitted on this form. Bids received after June 1, 2026 at 4:00 P.M. EDT will be considered invalid.

Bidders Signature:

EXECUTION

In compliance with this Invitation for Bids, and subject to all the conditions herein, the undersigned offers and agrees to

furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time

specified herein. By executing this bid, I certify that this bid is submitted competitively and without collusion (G.S.

143-54), that none of our officers, directors, or owners of an unincorporated business entity has been convicted of any

violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934

(G.S. 143-59.2), and that we are not an ineligible vendor as set forth in G.S. 143-59.1. False certification is a Class I

felony.

Failure to execute/sign bid prior to submittal shall render bid invalid. Late bids are not acceptable.

BIDDER:

FEDERAL ID OR SOCIAL SECURITY NO.

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE

TELEPHONE NUMBER: TOLL FREE TEL. NO

(800)

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:

FAX NUMBER:

AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

Page: 2

BID No. 2026-TECH-001

BIDDER:

Offer valid for 45 days from date of bid opening unless otherwise stated here:

days.

days Prompt Payment Discount:

In an effort to support the sustainability efforts of the State of North Carolina we solicit your cooperation in this effort.

It is desirable that all responses meet the following requirements:

• All copies are printed double sided.

• All submittals and copies are printed on recycled paper with a minimum post-consumer content of 30% and

indicate this information accordingly on the response.

• Unless absolutely necessary, all bids and copies should minimize or eliminate use of non-recyclable or non re-

usable materials such as plastic report covers, plastic dividers, vinyl sleeves, and GBC binding. Three-ringed

binders, glued materials, paper clips, and staples are acceptable.

• Materials should be submitted in a format which allows for easy removal and recycling of paper materials.

MAILING INSTRUCTIONS: Mail only one fully executed bid document, unless otherwise instructed, and only one bid per

envelope. Address envelope and include bid number as shown below. It is the responsibility of the bidder to have the bid

in this office by the specified time and date of opening.

DELIVER TO:

BID NO. 2026-TECH-001

Pender County Schools

Purchasing Department

925 Penderlea Hwy

Burgaw, NC 28425

TABULATIONS: Verbal tabulations of open market bids and award information can be obtained by contacting the

purchaser listed on the first page of this document. Tabulations will be available upon request no earlier than 9:00 a.m.

on the first working day following the date of opening. Requests for lengthy or written tabulations cannot be honored.

TRANSPORTATION CHARGES: “FOB Burgaw, North Carolina with all transportation charges prepaid and

included in the bid price.”

AWARD CRITERIA: As provided by statute, award will be based on the lowest and best bid (most advantageous to

Pender County Schools) as determined by consideration of:

1. Prices offered.

2. Quality of item(s) offered.

3. General reputation and performance capabilities of the bidder.

4. Conformity with specifications herein.

5. Suitability for Intended Use.

The right is reserved to award this contract to a single overall bidder on all items, or to make awards on the basis of

individual items or groups of items, whichever shall be considered by Pender County Schools to be most advantageous or

to constitute its best interest. Bidders should show unit prices, but are requested also to offer a lump sum price.

BID EVALUATION: Bids are requested on the items and/or equipment as hereinafter specified or like items similar in

design, function and performance. Pender County Schools reserves the right to reject any and/or all bids. Bidder(s) are

cautioned that any and/or all information furnished or not furnished on this bid may be used as a factor in determining the

award of this contract.

DEVIATIONS: Any deviations from specifications and requirements herein must be clearly pointed out by bidder.

Otherwise it will be considered that equipment offered is in strict compliance with these specifications and requirements,

and successful bidder will be held responsible therefore. Deviations must be explained in detail below or on an attached

sheet. However, no implication is made by Pender County Schools that deviations will be acceptable. Bidder is advised

Page: 3

BID No. 2026-TECH-001

BIDDER:

that the response (or lack thereof) on this question does not take precedence over specific responses or non-responses

provided elsewhere in this bid.

MAKE AND MODEL: Manufacturer’s name and model/catalog numbers used are for the purpose of identification and to

establish general quality level desired. Such references are not intended to be restrictive and comparable products of

other manufacturers will be considered. However, bidders are cautioned that any deviation from specifications must be

pointed out in their bid.

EQUIPMENT/SERVICES TO BE PURCHASED

QUANTITY

1000

DESCRIPTION

Chromebook (HP Fortis G10

Or Equivalent)

Chrome Management

License

(CROS-SW-DIS-EDU-NEW)

UNIT PRICE AMOUNT

1000

White Glove Service (NO

Asset Tagging)

(Please see minimum device specifications on Page 10)

TOTAL

Page: 4

BID No. 2026-TECH-001

BIDDER:

QUOTE EXACTLY AS SPECIFIED OR YOUR FUNCTIONAL EQUIVALENT. PENDER

COUNTY SCHOOLS RESERVES THE RIGHT TO DETERMINE IF BIDDER’S FUNCTIONAL

EQUIVALENT IS ACCEPTABLE.

IF QUOTING FUNCTIONALLY EQUIVALENT ITEMS, ALL INFORMATION, INCLUDING ITEM

NUMBERS AND COMPLETE DESCRIPTIONS, MUST BE SPECIFIED FOR YOUR BID TO BE

CONSIDERED.

ALL SHIPPING CHARGES MUST BE INCLUDED IN BID PRICE FOR QUOTE TO BE VALID.

APPLICABLE SALES TAX WILL BE ADDED WHEN PURCHASE ORDER IS ISSUED. DO NOT

INCLUDE SALES TAX IN YOUR QUOTE.

Page: 5

BID No. 2026-TECH-001

BIDDER:

TERMS AND CONDITIONS

1. READ, REVIEW AND COMPLY: It shall be the bidder’s responsibility to read this entire document, review all enclosures and

attachments, and comply with all requirements specified herein.

2. NOTICE TO BIDDERS: All bids are subject to the provisions of special terms and conditions specific to this Invitation for Bids, the

specifications. Pender County Schools (PCS) objects to and will not evaluate or consider any additional terms and conditions

submitted with a bidder response. This applies to any language appearing in or attached to the document as part of the bidder’s

response. DO NOT ATTACH ANY ADDITIONAL TERMS AND CONDITIONS.

By execution and delivery of this document, the bidder agrees that any additional terms and conditions, whether submitted

purposely or inadvertently, shall have no force or effect.

3. DEFINITIONS:

• BIDDER: Company, firm, corporation, partnership, individual, etc., submitting a response to an Invitation for Bids.

• TERM CONTRACT: A contract generally intended to cover all normal requirements for a commodity for a specified period of

time based on estimated quantities only.

• OPEN MARKET CONTRACT: A contract for the purchase of a commodity not covered by a term contract.

4. EXECUTION: Failure to sign under EXECUTION section will render bid invalid.

5. ORDER OF PRECEDENCE: In cases of conflict between specific provisions in this bid, the order of precedence shall be (1)

special terms and conditions specific to this bid, (2) specifications, and (3) Instructions to Bidders.

6. TIME FOR CONSIDERATION: Unless otherwise indicated on the first page of this document, bidder’s offer shall be valid for 45

days from the date of bid opening. Preference may be given to bids allowing not less than 45 days for consideration and

acceptance.

7. SPECIFICATIONS: Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered

that items offered are in strict compliance with these specifications, and bidder will be held responsible therefore. Deviations shall

be explained in detail. The bidder shall not construe this paragraph as inviting deviation or implying that any deviation will

be acceptable.

8. INFORMATION AND DESCRIPTIVE LITERATURE: Bidder is to furnish all information requested and in the spaces provided in

this document. Further, if required elsewhere in this bid, each bidder must submit with their bid sketches, descriptive literature

and/or complete specifications covering the products offered. Reference to literature submitted with a previous bid will not satisfy

this provision. Bids which do not comply with these requirements will be subject to rejection.

9. RECYCLING AND SOURCE REDUCTION: It is the policy of PCS to encourage and promote the purchase of products with

recycled content to the extent economically practicable, and to purchase items which are reusable, refillable, repairable, more

durable, and less toxic to the extent that the purchase or use is practicable and cost-effective.

We also encourage and promote using minimal packaging and the use of recycled/recyclable products in the packaging of

commodities purchased. However, no sacrifice in quality of packaging will be acceptable. The company remains responsible for

providing packaging that will protect the commodity and contain it for its intended use.

Companies are strongly urged to bring to the attention of PCS which issued the solicitation document, those products or packaging

they offer which have recycled content and that are recyclable.

10. CLARIFICATIONS/INTERPRETATIONS: Any and all questions regarding this document must be addressed to the purchaser

named on the cover sheet of this document. Do not contact the school or department directly. Any and all revisions to this

document shall be made only by written addendum from PCS Purchasing Department. The bidder is cautioned that the

requirements of this bid can be altered only by written addendum and that verbal communications from whatever source are of no

effect.

11. ACCEPTANCE AND REJECTION: PCS reserves the right to reject any and all bids, to waive any informality in bids and, unless

otherwise specified by the bidder, to accept any item in the bid. If either a unit price or extended price is obviously in error and the

other is obviously correct, the incorrect price will be disregarded.

12. REFERENCES: PCS reserves the right to require a list of users of the exact item offered. PCS may contact these users to

determine acceptability of the bid. Such information may be considered in the evaluation of the bid.

13. AWARD OF CONTRACT: As directed by statute, qualified bids will be evaluated and acceptance may be made of the lowest and

best bid most advantageous to PCS as determined upon consideration of such factors as: prices offered; the quality of the articles

offered; the general reputation and performance capabilities of the bidders; the substantial conformity with the specifications and

other conditions set forth in the bid; the suitability of the articles for the intended use; the related services needed; the date or dates

of delivery and performance; and such other factors deemed by PCS to be pertinent or peculiar to the purchase in question.

Unless otherwise specified by PCS or the bidder, PCS reserves the right to accept any item or group of items on a multi-item bid.

PCS also reserves the right to reject any and all bids. In addition, on TERM CONTRACTS, PCS reserves the right to make partial,

progressive or multiple awards: where it is advantageous to award separately by items; or where more than one supplier is needed

to provide the contemplated requirements as to quantity, quality, delivery, service, geographical areas; other factors deemed by

PCS to be pertinent or peculiar to the purchase in question.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	225-2026-TECH-001
Project Title:	PCS RFP 2026-TECH-001
Description:	Purchase of 1,000 Chromebooks, Google Management Licenses and White Glove Service.
Opening Date:	6/2/2026 1:00 PM
Posted Date:	5/14/2026
Status:	Open
Department:	PENDER COUNTY BOARD OF EDUCATION


Solicitation Number * 225-2026-TECH-001	Department PENDER COUNTY BOARD OF EDUCATION	Status Reason Open
Opening Date 2026-06-02T13:00:00.0000000	Posted Date * 2026-05-13T19:32:00.0000000Z	Primary Commodity Code Computer Equipment and Accessories
Mandatory Conference/Site Visit — —	Special Instructions See RFP Document	Solicitation Type * Select RFP IFB RFI
Owner Jewel Caison
Description Purchase of 1,000 Chromebooks, Google Management Licenses and White Glove Service.

PCS RFP 2026-TECH-001

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See also