Request for Bids for Embroidered Uniforms and Accessories

Location:	North Carolina
Posted:	May 13, 2026
Due:	Jun 4, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	84 - Clothing, Individual Equipment, and Insignia
Solicitation No:	323-P26-125
Publication URL:	To access bid details, please log in.

Solicitation Number:	323-P26-125
Project Title:	Request for Bids for Embroidered Uniforms and Accessories
Description:	This Request for Bids is to solicit responses to supply Chapel Hill Transit with Embroidered Uniforms & Accessories, provide a designated web ordering site, tailoring services, and a designated sales representative for approximately 200 employees.
Opening Date:	6/4/2026 2:00 PM
Posted Date:	5/14/2026
Status:	Open
Department:	TOWN OF CHAPEL HILL


Solicitation Number * 323-P26-125	Department TOWN OF CHAPEL HILL	Status Reason Open
Opening Date 2026-06-04T14:00:00.0000000	Posted Date * 2026-05-13T18:22:07.0000000Z	Primary Commodity Code Uniforms
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Lenora Bishop
Description This Request for Bids is to solicit responses to supply Chapel Hill Transit with Embroidered Uniforms & Accessories, provide a designated web ordering site, tailoring services, and a designated sales representative for approximately 200 employees.

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CHAPEL HILL TRANSIT

REQUEST FOR BIDS (RFB)

EMBROIDERED UNIFORMS & ACCESSORIES

DATE: May 13, 2026

BID #: P26-125

TO: All PROSPECTIVE BIDDERS

FROM: PURCHASING AND CONTRACTS MANAGER

SUBJECT: REQUEST FOR BIDS - EMBROIDERED UNIFORMS & ACCESSORIES

DATE AND TIME BIDS ARE DUE: June 4, 2026, AT 2:00 PM EST

Pursuant to Section 143-129 of the General Statutes of North Carolina, sealed bids for the RFB # P26-125 Embroidered

Uniforms & Accessories to be furnished to the Town of Chapel Hill, N.C. will be received by the Purchasing & Contracts

Manager at the Town Hall, 405 Martin Luther King Jr. Blvd., Chapel Hill, North Carolina, until the date and time specified above,

at which time they will be publicly opened and read.

Project Summary: The purpose of this procurement is to supply Chapel Hill Transit with Embroidered Uniforms & Accessories,

provide a designated web ordering site, tailoring services, and a designated sales representative for approximately 200

employees.

CHT PROCUREMENT —

SCOPE & PROCESS QUESTIONS

Bobbiette Glover

Procurement Analyst & DBELO

Chapel Hill Transit

bglover@chapelhillnc.gov

PURCHASING —

SUBMISSIONS & PROCEDURES

Lenore Bishop

Purchasing & Contracts Manager

Town of Chapel Hill, BMD

lbishop@chapelhillnc.gov (919) 969-5022

SECTION 1 — NOTICE TO BIDDERS

1.1 This Request for Bid (RFB) Package Includes

• Section 1 — Notice to Bidders

• Section 2 — General Terms and Conditions

• Section 3 — Scope of Work

• Section 4 — Bid Submission Requirements

• Section 5 — Required Forms

• ATTACHMENT A — Sample Contract Form

1.2 Projected Solicitation Schedule

MILESTONE

RFB Issued / Advertised

Pre-Bid Conference (non-

mandatory)

Written Questions Deadline

Addendum Issued (if

required)

Bid Submission Deadline +

Public Bid Opening

TARGET DATE

Wednesday, May 13, 2026

Tuesday, May 19, 2026 —2:00 PM

EST

Friday, May 22, 2026 — 12:00 PM

EST

Wednesday, May 27, 2026

June 4, 2026 — 2:00 PM EST

Notice of Award

Contract Execution

Monday, June 10, 2026

June 24, 2026

NOTES

Posted to Town Website

On-site at CHT Operations Facility; tour of facility,

locker rooms, and uniform storage

Email all questions to Bobbiette Glover,

bglover@chapelhillnc.gov prior to the deadline.

All questions received by the deadline will be

answered via an addendum.

All bids must be received prior to the deadline.

Location:

Town of Chapel Hill - Town Hall

405 Martin Luther King Jr. Blvd.

Chapel Hill, NC 27514

Written notification to lowest responsive, responsible

bidder.

Contract to be signed and services can begin.

1.3 Pre-Bid Conference.

A non-mandatory pre-bid conference will be held on Tuesday, May 19, 2026, at 2:00 PM at the Chapel Hill Transit

Operations Facility, 6900 Millhouse Road, Chapel Hill, NC. Attendance is optional but strongly encouraged.

The pre-bid conference will include a facility tour covering locker rooms, uniform storage areas, and operations spaces.

Vendors are encouraged to attend to assess scope, employee volume, and operational requirements in person.

1.4 Questions and Addenda.

Any questions that arise after the pre-bid conference must be submitted in writing to Bobbiette Glover at

BGlover@chapelhillnc.gov. All questions must be received by 12:00 PM ET on May 22, 2026, to be answered in an

addendum.

Chapel Hill Transit | Town of Chapel Hill | RFB # P26-125 Embroidered Uniforms & Accessories

All emailed questions shall use the subject line shall read "RFB # P26-125 Embroidered Uniforms & Accessories."

All questions and responses will be compiled and issued as an addendum posted to the Town's website at

www.chapelhillnc.gov by Wednesday, May 27, 2026.

1.5 Bid Submission.

All bids must be mailed or hand delivered to the Purchasing & Contracts Manager at the Town of Chapel Hill Town Hall,

405 Martin Luther King Jr. Blvd., Chapel Hill, North Carolina by 2:00 PM EST on June 4, 2026. Bids shall be enclosed in

a sealed envelope addressed to the Purchasing & Contracts Manager, Town of Chapel Hill, 405 Martin Luther King Jr.

Blvd., Chapel Hill, North Carolina 27514, and clearly be marked “RFB # P26-125 Embroidered Uniforms &

Accessories."

All bids must include a flash drive with a copy of all of the completed Bid Forms along with the Price

Schedule in filled out in Excel. If there is a conflict between the Excel spreadsheet and the paper copy of the Price

Schedule, the information on the paper copy will prevail.

1.6 Bid Opening.

All bids received will be opened promptly and read at 2:00 PM EST on June 4, 2026, in Room 102 in Town Hall. Bids

received after the posted deadline will not be accepted or considered regardless of the reason for lateness. All bids must

include the completed Price Schedule (Bid Proposal Form), required affidavits, and any requested supporting

documentation in paper format and a copy shall be included on the Flash Drive.

1.7 Contract Term.

The resulting contract will be for the ordering period beginning upon execution through June 30, 2027 (Base Year). Upon

mutual agreement and before the expiration of the then-current term, parties may negotiate up to four (4) one-year

extensions.

1.8 Responsiveness.

A bid will be considered responsive if all required documents are submitted by the deadline, including the completed

Price Schedule, all required certifications, and at least three references. Non-responsive bids will not be evaluated

further.

1.9 Responsibility.

The Town reserves the right to verify bidder qualifications including reference checks, prior project performance, and

regulatory compliance. Bidders must demonstrate the capability to perform the work in a timely and professional manner.

CHT will verify vendor standing through the North Carolina Secretary of State prior to award.

1.10 Reservation of Rights.

The Town of Chapel Hill reserves the right to reject any and all bids for any reason or no reason, to waive minor

informalities, and to accept the bid most favorable to the Town.

Bids must remain valid for 60 days after the bid opening date.

Chapel Hill Transit | Town of Chapel Hill | RFB # P26-125 Embroidered Uniforms & Accessories

SECTION 2 — GENERAL CONDITIONS TO THE CONTRACT

2.1 Open Records.

Information submitted to the Town of Chapel Hill is public information and is available upon request in accordance with

the North Carolina Public Records Law, NCGS Chapter 132.

2.2 Preparation Costs.

The Town of Chapel Hill will not pay any cost associated with the preparation, submittal, or evaluation of any bid.

2.3 Insurance.

The successful bidder shall procure and maintain during the life of the contract, including all option years, the following

minimum insurance coverages. Evidence of current valid insurance must be submitted prior to contract execution and

maintained for the full duration of the contract period.

a. Workers' Compensation: Coverage to apply for all employees for statutory limits in compliance with applicable

state and federal laws. The policy must include employer's liability with a limit of $100,000 for each accident,

$100,000 bodily injury by disease for each employee, and $500,000 for the disease policy limit.

b. Commercial General Liability: Minimum limits of $1,000,000 per occurrence combined single limit for bodily injury

liability and property damage liability.

c. Business Automobile Policy: Minimum limits of $1,000,000 per occurrence combined single limit for bodily injury

liability and property damage liability, including owned vehicles, hired and non-owned vehicles, and employee non-

ownership.

d. The Town of Chapel Hill shall be named as an additional insured on the Commercial General Liability and Business

Automobile policies. Certificates of Insurance must be submitted on an Accord 25 form or similar. Certificates shall

provide for 30 days written notice to the Town in the event of cancellation or material modification of any stipulated

insurance coverage. The Town may require evidence of supplementary insurance coverages based on the nature

of services provided.

2.4 Indemnification and Hold Harmless.

The Company agrees to indemnify and hold harmless the Town of Chapel Hill and its officers, agents, and employees

from all loss, liability, claims, or expense (including reasonable attorneys’ fees) arising from bodily injury, including death

or property damage to any person or persons proximately caused in whole or in part by the negligence or willful

misconduct of the Company, except to the extent same are caused by the negligence or misconduct of the Town.

Contrary to any provision that may be contained in any exhibit attached hereto, the Town shall not consent to limitations

of Company liability for amounts less than the amount of insurance coverage under this agreement. Any provision that

may be contained in any exhibit attached hereto that calls for the Town to indemnify the Company shall be only to the

extent allowed by law.

2.5 E-Verify.

The Contractor shall comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes.

Pursuant to NCGS 143-133.3(c)(2), contracts solely for the purchase of apparatus, supplies, materials, and equipment

are exempt from this E-Verify provision.

Chapel Hill Transit | Town of Chapel Hill | RFB # P26-125 Embroidered Uniforms & Accessories

2.6 Non-Discrimination.

The Company contractually agrees to administer all functions pursuant to this agreement without discrimination because

of race, creed, sex, national origin, age, economic status, sexual orientation, gender identity or gender expression.

2.7 Federal and State Legal Compliance:

The Company must be in full compliance with all applicable federal and state laws, including those on immigration.

2.8 Prohibited Contract Terms.

In no event shall there be any of the following unless Town’s express written agreement is obtained: (1) any limitation on,

or disclaimer of, implied or express warranties or the liability of the Company; (2) any limitation on damages, including a

limitation of consequential damages; (3) any requirement for arbitration or for mandatory mediation; (4) any requirement

that Town officials or employees keep information confidential or any requirement that records be kept confidential by the

Town unless the requirement for confidentiality meets the requirements of the Public Records Law.

2.9 Contract Form.

The contract to be awarded will be in the form of the Town of Chapel Hill's contract. A sample contract is included as

ATTACHMENT A. This is a locally funded procurement. No federal assistance contract terms apply.

2.10 Non-Appropriation of Funding.

The Contractor acknowledges that the Town is a governmental entity, and the contract validity is based upon the

availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable

and not appropriated, this contract shall automatically expire without penalty to the Town upon thirty (30) days written

notice.

Chapel Hill Transit | Town of Chapel Hill | RFB # P26-125 Embroidered Uniforms & Accessories

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Request for Bids for Embroidered Uniforms and Accessories

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