Hillcrest / Chase Drainage Project City of Greenville

PROJECT MANUAL
FOR
HILLCREST / CHASE
DRAINAGE PROJECT
411 S. LAFAYETTE STREET
GREENVILLE, MI 48838
CITY OF GREENVILLE
MONTCALM COUNTY, MICHIGAN
September 15, 2026
Project Number: 401-446-977.847
PREPARED BY:
CITY OF GREENVILLE
ENGINEERING DEPARTMENT
411 S. LAFAYETTE
GREENVILLE, MICHIGAN 48838
(616) 754-5645
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ADVERTISEMENT FOR BIDS
HILLCREST / CHASE DRAINAGE PROJECT
The City of Greenville will receive sealed bids for HILLCREST - CHASE DRAINAGE work. The Project
includes installing storm sewer across Hillcrest Street at the intersection to drain the intersection. Item
quantities include approximately 152 square yards of pavement removal; 30 feet of curb and guter remove and
replace; 60 square feet of sidewalk remove and replace; installation of 74 feet of 12-inch storm sewer with 2
drainage structures; backfill and road restoration with approximately 33 tons of HMA approach.
Bids will be received at the office of the City Clerk, 411 S. Lafayette, Greenville, Michigan until Tuesday,
September 29, 2026 at 2:00 p.m. All bids will be opened and publicly read at that time in the City Hall
Conference Room.
This Advertisement and Instruction for Bidders have been posted in the following locations:
Greenville City Hall, 411 S. Lafayette, Greenville, Michigan 48838
City of Greenville Website Bid Posting at: http://greenvillemi.org/bids-rfps/
Builders Exchange website at: https://home.grbx.com/
Construction Association of Michigan website at: https://buildwithcam.com/
Construct Connect website at: https://www.constructconnect.com/
The Contract Documents may be examined at the following location: Greenville City Hall, 411 S.
Lafayette, Greenville, Michigan 48838
Copies of the Contract Documents may be obtained on request from dhinken@greenvillemi.org at no
cost to the Bidder.
KRISTINA BROTT
Greenville City Clerk
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HILLCREST / CHASE DRAINAGE PROJECT
CITY OF GREENVILLE
MONTCALM COUNTY, MICHIGAN
PROJECT MANUAL INDEX
ADVERTISEMENT FOR BIDS 2
PROJECT MANUAL INDEX 3
INSTRUCTIONS TO BIDDERS 4 - 8
Scope of Work
Specifications by Reference
Questions from Bidders
Bidders Investigation
Bidder Experience and Qualification
Bids
Electronic or Alternate Forms of Bidding Not Allowed
Bid Envelope Labelling
Bid Bond
Bidder References
Bid Review Process
Rights Reserved by the City
Bid Rejection Appeal
Contractor Execution of Contract
Performance and Payment Bonds
Insurance
Notice to Proceed
Contract Time
Liquidated Damages
P.A. 517 Compliance, Certification of No Iran Linked Business
BID FORM 9 - 12
REFERENCES 13 - 14
ATTACHMENT A - GENERAL CONDITIONS 15 - 19
GENERAL SPECIFICATION 20 - 25
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INSTRUCTIONS TO BIDDERS
SCOPE OF WORK:
The scope of this project is to install a storm sewer crossing Hillcrest Street from the northwest corner of the
Hillcrest / Chase intersection to improve the drainage in the intersection. The work will include installation of
a drainage structure at the referenced corner and crossing to a ditch on the east side of the road into a
leaching structure. The hydraulics will allow the intersection to drain but will not have a positive outlet.
Removals of pavement, sidewalk and curb and gutter are required to complete the work. There will be a
crossing of water main pipe that is not expected to conflict with proposed grades. The storm sewer will be in
a shallow trench so the Cl A pipe referenced needs to be Cl IV RCP.
SPECIFICATIONS BY REFERENCE:
The Items and Item Numbers on the bid sheet are standard items based on the MDOT 2020 Standard
Specifications for Construction. The technical specifications for these items will be referenced to that
document, which can be found at:
https://www.michigan.gov/mdot/business/construction/mdot-standard-specifications-and-reference
-publications
Division 1 will not apply.
QUESTIONS FROM BIDDERS:
All questions from BIDDERS, regarding any part of the Plans or Project Manual, shall be directed in
writing to:
Doug Hinken, City Engineer
City of Greenville
411 S. Lafayette Street
Greenville, MI 48838
Or by email at: dhinken@greenvillemi.org
The City Engineer will provide written answers to questions through addenda and/ or posted on
the City of Greenville Webpage at www.greenvillemi.org. They will also be sent directly to those
BIDDERS who have made their intention to bid known by email notification to the City Engineer,
by the BIDDER.
BIDDER'S INVESTIGATION:
Prior to submission of the BID, all BIDDERS shall make, and shall be deemed to have made a careful
examination of the site or sites, the Scope of Work, and the Project Manual included herewith. Each
BIDDER is responsible for inspecting the site and for reading the CONTRACT DOCUMENTS to
become thoroughly familiar with the Scope of the Work. The failure or omission of any BIDDER to do
any of the foregoing shall in no way relieve any BIDDER from any obligation in respect to his BID.
BIDDERS must satisfy themselves of the accuracy of the estimated quantities in BID Schedule by
examination of the site and a review of the drawings and Project Manual; including ADDENDA. After
BIDS have been submitted, the BIDDER shall not assert that there was a misunderstanding concerning
the quantities or nature of the WORK to be supplied.
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Instructions to Bidders
HILLCREST / CHASE DRAINAGE
Bid Date: September 29, 2026, 2:00 p.m.
Page 2 of 5
BIDDER EXPERIENCE AND QUALIFICATIONS
It is the intention of the OWNER to award these Contracts to the lowest responsive and responsible
BIDDER, and reserves the right to reject any and all bids, or postpone the bid due date, for sound,
documentable business reasons. A responsive and responsible BIDDER is one who has indicated their
intention to BID; has completely filled in the appropriate forms and other documents required; and has
otherwise demonstrated a good-faith effort to submit a complete bid. The OWNER reserves the right to
waive any minor irregularities or informalities in the BIDS.
BIDS:
BIDS for this Project will be publicly solicited and will result in unit price contract that will include some
lump sum items. The BID FORM includes a signed statement of compliance, acknowledgement of
ADDENDA, a listing of items of work for the BIDDER to fill in total prices and signature page. All
signatures must be original and in ink. The BID FORM shall be completely and legibly filled in with ink or
printed or typed. BIDS shall be signed personally by the duly authorized representative of the BIDDER,
and shall include proof of that authority with the BID FORM. The BID amount shall also appear in written
form. If there is a discrepancy between the written number and the figures, the written number will take
priority.
All BIDS must be submitted on the BID FORM included in these BID DOCUMENTS and received in the
Office of the City Clerk at City Hall, 411 S. Lafayette Street, Greenville, Michigan 48838, on or before
Tuesday, September 29, 2026 at 2 p.m. A BID will be considered complete as follows: The fully
completed, signed BID, including pages 9-12 and acknowledging any ADDENDA; proof of authority to
sign on behalf of the BIDDER, which could include a certified copy of resolutions or power of attorney,
or other attestations; and a list of references for similar work.
ELECTRONIC OR ALTERNATE FORMS OF BIDDING NOT ALLOWED:
The Greenville City Charter does not allow electronic, faxed or alternate forms of bidding.
BID ENVELOPE LABELING:
Please mark "HILLCREST" on the outside of the envelope, along with the BIDDERS name and address,
and submit to the City Clerk's Office prior to the BID opening. If forwarded by mail, the sealed envelope
containing the BID must be enclosed in another envelope.
BID BOND:
A BID BOND is not required for this project.
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Instructions to Bidders
HILLCREST / CHASE DRAINAGE
Bid Date: September 29, 2026, 2:00 p.m.
Page 3 of 5
BIDDER REFERENCES:
The BIDDER shall submit, with the BID, a listing of a minimum of three references for successfully
completed, similar Work. Each reference shall include the following:
1. Brief description of the Work, including similar BID items.
2. Project Owner
3. Owner Contact
4. Owner Address
5. Owner Telephone
6. Owner Email Address
BID REVIEW PROCESS:
When the BIDS are publically opened, the TOTAL amount will be read aloud and recorded along with
Alternate Amounts. The BIDS and required submittals will be reviewed, tabulated and checked by the
City of Greenville. The lowest, responsive and responsible BIDDER(S) will be determined from the BID
PRICE and a demonstration of competence for the Work through supplied references.
When a suitable APPARENT LOW BIDDER(S) has been determined, the City of Greenville will
make a recommendation of Award to the Greenville City Council, based on the most
advantageous cost basis to the City. A Notice of Award will be issued to the BIDDER(S) following
review and approval of the Greenville City Council.
RIGHTS RESERVED BY THE CITY:
The CITY OF GREENVILLE reserves the right to accept to reject any or all BIDS for sound,
documentable business reasons. The competency and responsibility of BIDDERS will be considered in
awarding CONTRACTS. The CITY OF GREENVILLE does not obligate itself to accept the lowest or
any other bid. The CITY OF GREENVILLE reserves the right to waive any informality or minor defects
in any or all bids. The CITY OF GREENVILLE reserves the right to increase or decrease quantities of
BID ITEMS without additional compensation.
No BIDDER may withdraw a BID within 90 days after the actual date of the opening thereof. Should
there be reasons why the CONTRACT(S) cannot be awarded within the specified period; the time may
be extended by mutual agreement between the CITY OF GREENVILLE and the BIDDER(S).
BID REJECTION APPEAL:
If an APPARENT LOW BIDDER is rejected for recommendation to Award the Project, the City will
give a written notice stating the reason(s) for the rejection. The Bidder has the right of appeal and
shall submit a written statement of appeal within 5 days of the date on the written notice of
rejection. The statement shall clearly state the dispute and offer evidence to support their claim
that the reasons for rejection are not valid. The appeal will be presented to the Greenville City
Council at the meeting where the Bids are to be approved for their final decision.
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Instructions to Bidders
HILLCREST / CHASE DRAINAGE
Bid Date: September 29, 2026, 2:00 p.m.
Page 4 of 5
CONTRACTOR EXECUTION OF CONTRACT:
Upon issuance of the NOTICE OF AWARD, the BIDDER shall be referred to as the CONTRACTOR and
shall execute the CONTRACT within 14 days and submit 2 copies of said duly sealed CONTRACT
document with original signatures; INSURANCE certificate and Required BONDS. Failure to execute
the CONTRACT in a timely manner shall be cause for the OWNER to commence acceptance with the
next APPARENT LOW BIDDER.
PERFORMANCE AND PAYMENT BONDS:
The successful bidder will be required to furnish PAYMENT and PERFORMANCE BONDS in the
amount of the CONTRACT as required in the previous paragraph. The Bonds shall remain in effect until
the final acceptance of the project. BONDS shall be supplied through a company that is licensed to do
business in the State of Michigan on a form that is consistent with the industry standard of practice.
INSURANCE:
All policies required shall be written by a company licensed to do business in the State of Michigan. The
amount of INSURANCE coverage shall be as follows: All Contractors / Subcontractors must carry
Workers Compensation Insurance as required by law. Bodily Injury / Property Damage: $1,000,000
Each Occurrence; $2,000,000 Aggregate. The CITY OF GREENVILLE shall be named as an additional
insured on all liability policies. The CONTRACTOR shall notify the CITY OF GREENVILLE immediately
of any damages on the Project Site, whether or not the CONTRACTOR is liable. The CITY OF
GREENVILLE shall receive an INSURANCE certificate prior to 14 days before beginning the Project.
NOTICE TO PROCEED:
The CITY OF GREENVILLE expects to issue a NOTICE TO PROCEED upon receipt of the fully
executed CONTRACT and required BONDS and INSURANCE certificates. The CONTRACTOR shall
begin Work as agreed upon with the City Engineer.
CONTRACT TIME:
It is anticipated that the Greenville City Council will consider approving BIDS on October 6, 2026. It is
intended that all work shall continuously progress toward completion once begun except as hindered by
weather conditions. Work shall begin and end according to the dates given by the BIDDER on the BID
FORM.
LIQUIDATED DAMAGES:
Liquidated Damages will not apply to this Project
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Instructions to Bidders
HILLCREST / CHASE DRAINAGE
Bid Date: September 29, 2026, 2:00 p.m.
Page 5 of 5
P.A. 517 COMPLIANCE, CERTIFICATION OF NO IRAN LINKED BUSINESS:
The BIDDER will need to certify that it is not an "Iran linked business" by signing the certification on page 12.
An "Iran linked business" means either of the following:
(i) A person engaging in investment activities in the energy sector of Iran, including a person that
provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used
to transport oil or liquefied natural gas for the energy sector of Iran.
(ii) A financial institution that extends credit to another person, if that person will use the credit to engage
in investment activities in the energy sector of Iran.
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BID FORM
Proposal of _______________________________________________(hereinafter called
"BIDDER"), organized and existing under the laws of the State of _____________________
doing business as a (corporation, limited liability corporation, partnership, or individual).
To the City of Greenville (hereinafter called "OWNER").
In compliance with your Advertisement for Bids, BIDDER hereby proposes to perform all
WORK for the construction of the HILLCREST / CHASE DRAINAGE PROJECT, in strict
accordance with the CONTRACT DOCUMENTS, within the time set forth therein, and at the
prices stated below.
By submission of this BID, each BIDDER certifies, and in the case of a joint BID each
party thereto certifies as to his own organization, that this BID has been arrived at independently,
without consultation, communication, or agreement as to any matter relating to this BID with any
other BIDDER or with any competitor.
BIDDER hereby agrees to execute the CONTRACT(S) within 14 days of the date of the
NOTICE OF AWARD and commence WORK under this CONTRACT following the NOTICE
TO PROCEED and fully complete the PROJECT without delay.
BIDDER acknowledges receipt of the following ADDENDA:
The following addenda have been received, are hereby acknowledged, and their execution is included in the
above proposal amount:
Addendum No. ______ Dated _______ Addendum No.___________ Dated ________
*Insert "a corporation", "a partnership", or "an individual" as applicable.
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CERTIFICATION
By signing and submitting this BID, the BIDDER certifies:
1. That they have examined all sections of the CONTRACT DOCUMENTS and the location of the
Work described herein and is fully informed as to the nature of the Work and the conditions relating
thereto.
2. The BIDDER has based the BID on the specifications, drawings and pre-bid visits to determine the
site conditions.
3. That they understand that all Work described in the CONTRACT DOCUMENTS and required for
completion of the Project shall be considered to be incidental unless designated as a pay item on the
BID FORM.
4. BIDDER understands that the quantities shown are approximate only and are subject to either
increase or decrease. The BIDDER acknowledges that the OWNER may request adjustments to the
BID ITEM quantities after the BID DATE and that such adjustments will be made, in writing, at the
BID UNIT PRICES.
5. The BIDDER acknowledges that the BIDS include costs for compliance with State and Federal
Contract Clauses.
6. The BIDDER shall base bids on the materials or products specified or shown on the drawings.
7. That they are duly authorized to sign on behalf of the BIDDER and include proof of such authority
as part of the BID.
8. The BIDDER shall include and shall be deemed to have included, in his/her BID, all Michigan
sales and use taxes currently imposed by legislative enactment and as administered by the
Michigan Department of Revenue on the BID DATE.
9. That this Project is subject to liquidated damages as provided herein for work that is left unfinished
by the Contract date.
10. That they are in compliance with P.A. 517 and not an Iran Linked Business as defined in the
Act.
.
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