6515--Hunt Optics and Imaging, BX53 Microscope, BAA issue

Active

Contract Opportunity

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SUBJECT*
36C24725Q0760 - Microscope

GENERAL INFORMATION
CONTRACTING OFFICE S ZIP CODE*
29029
SOLICITATION NUMBER*
36C24725Q0760
RESPONSE DATE/TIME/ZONE
06-27-2025 17:00 EASTERN TIME, NEW YORK, USA
ARCHIVE
60 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS
N
SET-ASIDE
UNRESTRICTED
PRODUCT SERVICE CODE*
6515
NAICS CODE*
339113
CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs
Columbia VA Healthcare System
6439 Garners Ferry Road
Columbia, SC 29029

POINT OF CONTACT*
Contracting Officer
Joseph Locke
Joseph.locke@va.gov
(803) 979-0338

PLACE OF PERFORMANCE
ADDRESS
Department of Veterans Affairs

Birmingham VA Health Care System

700 19th St. South

Birmingham, AL
POSTAL CODE
35233
COUNTRY
USA

ADDITIONAL INFORMATION
AGENCY S URL
https://www.va.gov/birmingham-health-care/locations/birmingham-va-medical-center/
URL DESCRIPTION
Birmingham Alabama VA Healthcare System
AGENCY CONTACT S EMAIL ADDRESS
Joseph.locke@va.gov
EMAIL DESCRIPTION

Contracting Officer s e-mail address
DESCRIPTION
This is a combined synopsis/solicitation for commercial items prepared in accordance with the
format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for
Evaluation and Solicitation for Commercial Items, as supplemented with additional information
included in this notice. This announcement constitutes the only solicitation; quotes are being
requested.

Agency: The Department of Veterans Affairs,
Facility: Birmingham VA Healthcare System
Location: 700 19th Street South, Birmingham, Alabama, 35233
Brand Name or Equal requirement
The Brand Name is Hunt Optics & Imaging.
The Brand Name Description is Evident BX53 Microscope for Dermpath.
The solicitation is issued on an Unrestricted basis, Full and Open Competition.
Rationale: Market research documented no competitive grouping exists to support a set-aside.
Requirement: New; no existing contract.
Contract Type: Firm Fixed Price request

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and
clauses are those in effect through Federal Acquisition Circular 2025-01 effective 11/12/2024.

The combined synopsis solicitation is UNRESTRICTED
Note: Interested SDVOSB offerors must be registered in SAM.gov and be listed in SBA s VetCert to be considered for Award.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, with a small business size standard of 750 employees. The FSC/PSC is 6515.

Line Item #
Part Number
Item Description
1
BX53F2-1-2
Upright microscope frame includes front mounted intensity control dial, Light Intensity Manager
2
5-UR730
BX3-ARM; TRANSMITTED LIGHT ARM FOR BX3
3
UYCP-11
UYCP-11; US Style 3-prong Power Cord
4
U-TBI-CLI-1-2
Tilting binocular observation tube. Continuously variable eyepiece inclination from 5? to 35? (Eyepoint 44-136mm from top of BX3-ARM), FN 22 capable
5
U-TBI-CLI-1-2
Tilting binocular observation tube. Continuously variable eyepiece inclination from 5? to 35? (Eyepoint 44-136mm from top of BX3-ARM), FN 22 capable
6
WHN10X-1-8
Eyepiece for BX/IX, 10x w/ F=24mm t=1.5mm Reticle Shelf, FN22
7
WHN10X-H-1-8
Eyepiece for BX/IX, 10x Focusing w/ F=24mm t=1.5mm Reticle Shelf, FN22

8
4-U130
U-SVRB-4; RIGHT HAND MECHANICAL STAGE, RACKLESS, LONG STALK
9
4-U142
U-HLDT-4; LEFT RELEASE SLIDE HOLDER, DOUBLE SLIDE, THICK
10
U-LHLEDC100-1-2
High intensity LED lamp for BX53 microscope systems, approximately 50,000-hour lifespan
11
6-U1218
U-SC3-8; STRAIN FREE SWING CONDENSER, NA 0.9/0.17, 1.25X-100X COVERAGE
12
U-POT
Polarizer For Transmitted Light, 45mm Diameter, Fits in BX Light Well
13
U-P115
U-ANT; ANALYZER FOR TRANSMITTED LIGHT, FITS IN NOSEPI SLIDER
14
45ND25-1-2
45MM ND Filter, 25% Transmission
15
1-U2B221
PLN2X; PLAN ACHROMAT 2X OBJECTIVE, NA 0.06, WD 5.8MM
16
UPLFLN4X-7
U Plan Fluorite 4X Objective, NA 0.13, WD 17MM
17
UPLFLN10X2-7
U Plan Fluorite 10X Objective, NA 0.3, WD 10MM
18
UPLFLN20X-7
U Plan Fluorite 20X Objective, NA 0.5, WD 2.1MM
19
UPLFLN40X-7
U Plan Fluorite 40X Objective, NA 0.75, WD 0.51MM

SALIENT CHARACTERISTICS
Product: Surgical Drills
Brand Name: Evident Scientific, formerly owned subsidiary of Olympus Corporation
Brand Name Description: BX53 Microscope for Dempath

Salient Characteristics:
1. Optical system UIS2/UIS (Universal Infinity System) optical system (featuring infinity correction)
2. Illumination Built-in transmitted Koehler illumination FN (Field Number): 26.5 (super-widefield compatible) 12V, 100W long-life halogen bulb (pre-centered) 12V100WHAL-L (PHILIPS 5761) (Average life time: Approximately 2,000 hr. when used as directed) Light intensity voltage range: 2 V or less to 12.0 V DC (continuous) Light intensity preset button (voltage adjustment range: 2 V or less to 12.0 V DC) Rated voltage: 100-120/220-240 V $, 1.8/0.8 A, 50/60 Hz Power consumption: 140 W
3. Focusing Stage height movement by roller guide (rack & pinion) Stroke per rotation: 0.1 mm (fine), 17.8 mm (coarse) Full stroke range: 25 mm Upper limit stopper Tension adjustment on coarse focus adjustment knob
4. Revolving nosepiece Type U-5RE-2 U-D6RE U-P6RE U-D7RES 5-position revolving nosepiece Universal 6-position revolving nosepiece Universal 6-position centered revolving nosepiece 7-position revolving nosepiece with readout function Installable modules None Transmitted DIC prism, transmitted light analyzer
5. Observation tube Type U-BI30-2 U-BI-3/ U-TBI-3-CLI U-TR30-2 U-TR30NIR U-TTR-2 U-SWTR-3 Widefield binocular tube Widefield tilting binocular Widefield trinocular tube Widefield tilting trinocular tube Super widefield trinocular Field No. 22 26.5 Tube inclination 30° 5°-35° continuous 30° 5°-35° continuous 30° Interpupillary distance adjustment 50 mm to 76 mm Light path selector None 3 steps: @ BI 100% 2 BI 20%, Camera 80% (BI 50%, Camera 50% for U-TR30NIR and U-TIR-2) 3 Camera 100%
6. Stage Type U-SVRB-4 U-SVLB-4 Common-axis knobs on bottom right Common-axis knobs on bottom left Rectangular ceramic-coated, wire-driven stage Size 156 mm (D) x 191 mm (W) Movement mechanism X- and Y-axis knobs with adjustable tension Movement range: 52 mm in vertical (Y) direction, 76 mm in horizontal (X) direction Specimen holders (single slide holder) U-HLST-4 (thick slide holder) U-HLS-4 (thin slide holder) Specimen holders (double slide holder) U-HLDT-4 (left opening, thick slide holder) U-HLD-4 (left opening, thin slide holder) U-HRDT-4 (right opening, thick slide holder) U-HRD-4 (right opening, thin slide holder
B.2 PRICE/COST SCHEDULE
ITEM INFORMATION
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001

1.00
EA
__________________
__________________

Upright microscope frame includes front mounted intensity control dial, Light Intensity Manager
LOCAL STOCK NUMBER: BX53F2-1-2 OR EQUAL

0002

1.00
EA
__________________
__________________

BX3-ARM;TRANSMITTED LIGHT ARM FOR BX3
LOCAL STOCK NUMBER: 5-UR730 OR EQUAL

0003

1.00
EA
__________________
__________________

UYCP-11; US Style 3-prong Power Cord
LOCAL STOCK NUMBER: UYCP-11 OR EQUAL

0004

1.00
EA
__________________
__________________

U-D6RE;6 POSITION NOSEPIECE,REVERSE,ANALYZER SLOT,RMS THREAD
LOCAL STOCK NUMBER: U-R156 OR EQUAL

0005

1.00
EA
__________________
__________________

Tilting binocular observation tube. Continuously variable eyepiece inclination from 5? to 35? (Eyepoint 44-136mm from top of BX3-ARM), FN 22 capable
LOCAL STOCK NUMBER: U-TBI-CLI-1-2 OR EQUAL

0006

1.00
EA
__________________
__________________

Eyepiece for BX/IX, 10x w/ F=24mm t=1.5mm Retical Shelf, FN22
LOCAL STOCK NUMBER: WHN10X-1-8 OR EQUAL

0007

1.00
EA
__________________
__________________

Eyepiece for BX/IX, 10x Focusing w/ F=24mm t=1.5mm Retical Shelf, FN22
LOCAL STOCK NUMBER: WHN10X-H-1-8 OR EQUAL

0008

1.00
EA
__________________
__________________

U-SVRB-4; RIGHT HAND MECHANICAL STAGE,RACKLESS, LONG STALK
LOCAL STOCK NUMBER: 4-U130 OR EQUAL

0009

1.00
EA
__________________
__________________

U-HLDT-4; LEFT RELEASE SLIDE HOLDER, DOUBLE SLIDE, THICK
LOCAL STOCK NUMBER: 4-U142 OR EQUAL

0010

1.00
EA
__________________
__________________

High intensity LED lamp for BX53 microscope systems, approximately 50,000 hour lifespan
LOCAL STOCK NUMBER: U-LHLEDC100-1-2 OR EQUAL

0011

1.00
EA
__________________
__________________

U-SC3-8; STRAIN FREE SWING CONDENSER, NA 0.9/0.17, 1.25X-100X COVERAGE
LOCAL STOCK NUMBER: 6-U1218 OR EQUAL
0012

1.00
EA
__________________
__________________

Polarizer For Transmitted Light, 45mm Diameter, Fits in BX Light Well
LOCAL STOCK NUMBER: U-POT OR EQUAL

0013

1.00
EA
__________________
__________________

U-ANT; ANALYZER FOR TRANSMITTED LIGHT, FITS IN NOSEPI SLIDER
LOCAL STOCK NUMBER: U-P115 OR EQUAL

0014

1.00
EA
__________________
__________________

45MM ND Filter, 25% Transmission
LOCAL STOCK NUMBER: 45ND25-1-2 OR EQUAL

0015

1.00
EA
__________________
__________________

PLN2X; PLAN ACHROMAT 2X OBJECTIVE, NA 0.06, WD 5.8MM
LOCAL STOCK NUMBER: 1-U2B221 OR EQUAL

0016

1.00
EA
__________________
__________________

U Plan Fluorite 4X Objective, NA 0.13, WD 17MM
LOCAL STOCK NUMBER: UPLFLN4X-7 OR EQUAL

0017

1.00
EA
__________________
__________________

U Plan Fluorite 10X Objective, NA 0.3, WD 10MM
LOCAL STOCK NUMBER: UPLFLN10X2-7 OR EQUAL

0018

1.00
EA
__________________
__________________

U Plan Fluorite 20X Objective, NA 0.5, WD 2.1MM
LOCAL STOCK NUMBER: UPLFLN20X-7 OR EQUAL

0019

1.00
EA
__________________
__________________

U Plan Fluorite 40X Objective, NA 0.75, WD 0.51MM
LOCAL STOCK NUMBER: UPLFLN40X-7 OR EQUAL

GRAND TOTAL
__________________


B.3 DELIVERY SCHEDULE
ITEM NUMBER
SHIPPING INFORMATION
QUANTITY
DELIVERY DATE
0001
SHIP TO:
BIRMINGHAM VA HEALTHCARE SYSTEM
VA MEDICAL CENTER
700 South 19th Street
Birmingham, AL 35233-1927
1
45 days after effective date of contract


FOB:
DESTINATION
0002
1

0003
1

0004
1

0005
1

0006
1

0007
1

0008
1

0009
1

0010
1

0011
1

0012
1

0013
1

0014
1

0015
1

0016
1

0017
1

0018
1

0019
1
The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these addresses: http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/
FAR
Title
Date
52.204-7
SYSTEM FOR AWARD MANAGEMENT
Oct 2018
52.204-16
COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING
Aug 2020
52.212-1
INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS
Nov 2021
52.212-2
EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
Nov 2021

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERICAL ITEMS (NOV 2021)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision.
(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.
(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications--Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs . [Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]
(End of Provision)


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The following Commercial Items clauses apply to this acquisition:

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):
http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

FAR
Title
Date
52.204-13
SYSTEM FOR AWARD MANAGEMENT MAINTENANCE
Oct 2018
52.204-18
COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE
Aug 2020
52.209-6
PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR
DEBARMENT
Nov 2021
52.212-4
CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS
Dec 2022
52.212-5
CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUES OR EXECUTIVE ORDERS
Mar 2023
52.222-3
CONVICT LABOR
Jun 2003
52.222-19
CHILD LABOR COOPERATION WITH AUTHORITIES AND REMIDIES
Dec 2022
52.222-36
EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES
Jun 2020
52.222-50
COMBATING TRAFFICKING IN PERSONS
Nov 2021
52.222-54
EMPLOYMENT ELIGIBILITY VERIFICATION
May 2022
52.223-18
ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE
DRIVING
Jun 2020
52.225-1
BUY AMERICAN-SUPPLIES
Oct 2022
52.225-13
RESTRICTIONS ON CERTAIN FOREIGN PURCHASES
Feb 2021
52.232-33
PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR AWARD
MANAGEMENT
Oct 2018
52.232-40
PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS
SUBCONTRACTORS
Mar 2023
852.212-71
GRAY MARKET AND COUNTERFEIT ITEMS
Feb 2023
852.212-72
GRAY MARKET AND COUNTERFEIT ITEMS (DEVIATION)
Feb 2023

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VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)
The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor.
(End of Clause)

VAAR 852.211-70 EQUIPMENT OPERATION AND MAINTENANCE MANUALS (NOV 2018)
The Contractor shall follow standard commercial practices to furnish manual(s), handbook(s) or brochure(s) containing operation, installation, and maintenance instructions, including pictures or illustrations, schematics, and complete repair/test guides, as necessary, for technical medical equipment and devices, and/or other technical and mechanical equipment provided per all CLIN s. The manuals, handbooks or brochures shall be provided in hard copy, soft copy or with electronic access instructions, consistent with standard industry practices for the equipment or device. Where applicable, the manuals, handbooks or brochures will include electrical data and connection diagrams for all utilities. The documentation shall also contain a complete list of all replaceable parts showing part number, name, and quantity required.
(End of Clause)

VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023) (DEVIATION)
This solicitation includes VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran- Owned Small Business Set-Aside (NOV 2020);
Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.
All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.
Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.
(End of clause)

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VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)
Definitions. As used in this clause
Contract financing payment has the meaning given in FAR 32.001.
Designated agency office has the meaning given in 5 CFR 1315.2(m).
Electronic form means an automated system transmitting information electronically according to the Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.
Invoice payment has the meaning given in FAR 32.001.
Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.
Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.
Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:
VA s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.)
Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats.
Invoice requirements. Invoices shall comply with FAR 32.905.
Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for:
Awards made to foreign vendors for work performed outside the United States;
Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;
Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;
Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or
Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.
(End of Clause)
VAAR 852.246-71 REJECTED GOODS (OCT 2018)

Supplies and equipment. Rejected goods will be held subject to Contractor s order for not more than 15 days, after which the rejected merchandise will be returned to the Contractor's address at the Contractor s risk and expense. Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the Contractor.
Perishable supplies. The Contractor shall remove rejected perishable supplies within 48 hours after notice of rejection. Supplies determined to be unfit for human consumption will not be removed without permission of the local health authorities. Supplies not removed within the allowed time may be destroyed. The Department of Veterans Affairs will not be responsible for, nor pay for, products rejected. The Contractor will be liable for costs incident to examination of rejected products. (End of Clause)


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Instruction to Offerors

All quoters shall submit your Quotes no later than June 27, 2025, at 17:00PM (EST), via email to joseph.locke@va.gov. Please place in ATTENTION: 36C24725Q0760 MICROSCOPE in the subject line of your email. All offers must include the solicitation number. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
The following are the decision factors:

Technical
Price

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact
Joseph Locke
Contracting Officer
Network Contracting Office 7 joseph.locke@va.gov

Attachments/Links