Request for Proposals for Universal & Electronic Waste (Collection, Transportation, etc....)

CITY OF MOORPARK
REQUEST FOR PROPOSALS (RFP)
UNIVERSAL AND ELECTRONIC WASTE
COLLECTION, TRANSPORTATION, DE-
MANUFACTURING, AND RECYCLING EVENTS
RFP Submittals Due:
September 30, 2026
AT 4:00 P.M.
City of Moorpark
Solid Waste Division
Attn: Roger Pichardo, Program Manager
323 Science Drive
Moorpark, California 93021

INTRODUCTION
The City of Moorpark ("City" or "Moorpark") is seeking
a qualified firm ("Proposer") to provide collection,
transportation, recycling, and/or lawful disposal
services for electronic waste ("E-Waste") and
universal waste ("U-Waste") generated in connection
with the City's three annual events. The successful
Proposer shall transport all collected materials to
facilities that are properly authorized and permitted to
receive, process, recycle, or dispose of such materials
in accordance with all applicable federal, state, and
local laws, regulations, and requirements.
These periodic collection events are held annually on the third Saturday of January, May,
and September at the City's Public Service Facility, located at 627 Fitch Avenue,
Moorpark, California 93021.
The City uses an appointment-only model system to manage and control traffic flow at
the collection events. Typically, each event is limited to 300 vehicles. City staff manage
the appointment process and providing on-site event support and management on the
day of each event.
Each event is scheduled from 9:00 a.m. to 1:00 p.m. for registered appointments.
Contractor shall be available to accept E-Waste and U-Waste from all registered
appointments through 1:00 p.m. The Contractor shall remain on site and available until
2:00 p.m. to accept E-Waste and U-Waste from late arrivals without appointments, as
directed by the City, and to complete cleanup and remove all collected materials from the
event site.
The City will determine whether late arrivals without appointments may be accepted
based on event conditions, traffic, capacity, and other operational considerations.
Contractor shall not accept additional vehicles after 2:00 p.m.
Proposer shall specify in its Proposal the total number of hours of on-site operation
required to perform all the necessary duties associated with each event. Unless otherwise
negotiated with Proposer, the City of Moorpark will be responsible for advertising the
events and providing staff to collect surveys from event participants. Additionally, the City
will provide trash and recycling bins at each event for the collection of miscellaneous trash
and recyclable materials, including cardboard, loose paper, and other non-E-Waste and
non-U-Waste materials generated during the event.
Contractor shall be responsible for maintaining accurate records of all E-Waste and U-
Waste collected during each event and shall provide the City with all documentation and
information necessary for the City to complete and submit its annual California

Department of Resources Recycling and Recovery (CalRecycle) Form 303 report.
Proposer shall provide such information in a format acceptable to the City and within the
timeframe specified by the City.
Contractor shall ensure that all reported quantities, material descriptions, disposition
information, and other required data are complete and accurate and shall retain
supporting documentation for all reported materials. Upon request, the Contractor shall
promptly provide the City with records or documentation necessary to verify the
information submitted for Form 303 reporting purposes.
Contractor shall perform all services in compliance with applicable federal, state, and local
laws, regulations, permits, and requirements governing the collection, handling,
transportation, recycling, and disposal of E-Waste and U-Waste, including applicable
requirements of CalRecycle and the California Department of Toxic Substances Control
(DTSC).
SCOPE OF WORK
Contractor shall collect E-Waste and U-Waste at each event and shall provide all labor,
collection and storage containers, supplies, equipment, and other resources necessary
to properly manage all E-Waste and U-Waste materials collected at the event Contractor
shall package, load, and transport all collected materials to designated, properly permitted
and licensed facilities for recycling, processing, or disposal, as applicable. Contractor
shall dismantle, or arrange for the dismantling of, each unit as necessary to facilitate
recycling and shall arrange for the recycling of component parts to the maximum extent
practicable and in accordance with all applicable laws and regulations.
Contractor shall be responsible for the safe and lawful handling, storage, transportation,
recycling, processing, and disposal of all E-Waste and U-Waste materials collected during
and following each event. All collected materials shall be removed from the event site by
the end of each event day.
Contractor shall be responsible for cleaning the event area upon completion of its
operations and shall leave the event site in substantially the same condition in which it
was provided prior to the event. Contractor shall be responsible for repairing or
reimbursing the City for any damage to the event site, facilities, or property caused by the
Contractor, its employees, subcontractors, agents, vehicles, or equipment in connection
with the collection, handling, loading, storage, or transportation of E-Waste or U-Waste.
Materials Accepted and Collected
Contractor shall accept all E-Waste and U-Waste materials collected at the events that
are classified as electronic waste or universal waste under applicable California law,
including any additional materials subsequently added to or included within such
classifications during the term of the Agreement. The following lists are representative
and are not intended to be exhaustive.

* Electronic Waste (E-Waste): E-Waste includes, but is not limited to, video display
devices such as cathode ray tubes (CRTs), LCD and plasma screens, televisions,
computer monitors, projection televisions, and broken CRTs; personal computers
and computer components; printers; VCRs; DVD players; answering machines;
radios; fax machines; cellular phones; tablets; video game consoles; and
telephones.
* Universal Waste (U-Waste): U-Waste includes, but is not limited to, batteries
classified as universal waste under applicable California law, including alkaline,
lithium, nickel-cadmium (Ni-Cd), nickel-metal hydride (Ni-MH), lithium-ion, button-
cell, coin-cell, and other household batteries; and lamps and light bulbs classified
as universal waste under applicable California law, including fluorescent tubes,
circular fluorescent lamps, U-tube fluorescent lamps, compact fluorescent lamps
(CFLs), high- and low-pressure sodium lamps, neon lamps, light-emitting diode
(LED) lamps, high-intensity discharge (HID) lamps, incandescent lamps, and
halogen lamps.
Contractor shall identify in its Proposal any specific E-Waste or U-Waste materials it
proposes not to accept and shall clearly describe any proposed restrictions, limitations,
or conditions of acceptance.
Regulatory Compliance
Contractor shall recycle all E-Waste and U-Waste materials to the maximum extent
required or permitted by applicable law. Materials that cannot be recycled shall be
processed or disposed of in accordance with all applicable laws and regulations at
facilities authorized to receive such materials.
Contractor shall be properly registered, permitted, licensed, or otherwise authorized by
DTSC, CalRecycle, and any other applicable regulatory agency to perform the services
required under this Agreement. The Contractor shall maintain all required registrations,
permits, licenses, notifications, and approvals throughout the term of the agreement and
shall provide documentation of such authorization to the City upon request.
Contractor shall ensure that all E-Waste and U-Waste collected at the events is managed
in accordance with applicable requirements of Title 22 of the California Code of
Regulations, including the Universal Waste Management regulations in Chapter 23, and
all other applicable requirements established by DTSC and CalRecycle.
For E-Waste subject to California's Covered Electronic Waste (CEW) Recycling Program,
including covered video display devices, the Contractor shall comply with all applicable
requirements of the Electronic Waste Recycling Act of 2003, as amended, and applicable
provisions of the California Public Resources Code, Health and Safety Code, and Title 14
of the California Code of Regulations.
Contractor shall use only properly authorized facilities for the recycling, processing,
treatment, or disposal of E-Waste and U-Waste. Contractor shall provide the City, upon

request, with documentation identifying the receiving facilities and demonstrating that
such facilities are authorized to receive and manage the applicable materials.
Contractor shall be responsible for completing all notifications, registrations, and other
regulatory requirements applicable to its collection, transportation, handling, recycling,
processing, or disposal activities, including any requirements applicable to collection
events. Contractor shall provide the City with copies of such notifications and
documentation upon request.
Manifests and Documentation
Contractor shall comply with all applicable manifesting, shipping, transportation, and
recordkeeping requirements for E-Waste and U-Waste collected under this Agreement.
When a Uniform Hazardous Waste Manifest or other shipping documentation is required
by applicable federal or California law, the Contractor shall ensure that the required
documentation is properly completed, signed, maintained, and provided to the City upon
request.
Contractor shall transport all collected Covered Electronic Waste subject to hazardous-
waste transportation or manifesting requirements using properly registered and
authorized transporters. Contractor shall deliver such materials only to facilities approved
by CalRecycle as Covered Electronic Waste recyclers and, where applicable, authorized
by DTSC to receive, process, recycle, treat, or dispose of hazardous waste.
For all materials collected at the events, whether or not a manifest is legally required, the
Contractor shall maintain sufficient documentation to demonstrate the quantity, type,
transportation, and final disposition of the materials. Such documentation shall include,
as applicable, manifests, shipping documents, weight tickets, receipts, certificates of
recycling or destruction, and other records identifying the receiving facility and final
disposition of the materials.
Contractor shall provide copies of all manifests, weight tickets, receipts, certificates, and
other supporting documentation to the City upon request and shall retain such records for
the period required by applicable law.
Contractor shall promptly notify the City of any rejected load, regulatory violation,
discrepancy, spill, release, or other incident involving materials collected under this
Agreement that may affect the proper handling, transportation, recycling, processing, or
disposal of such materials.

INSTRUCTIONS TO PROPOSERS
Questions Regarding this RFP
All questions, requests for clarification, or requests for interpretation concerning any
administrative, technical, contractual, or other provision of this RFP shall be submitted in
writing to Roger Pichardo, Program Manager, at rpichardo@moorparkca.gov, and must
be received no later than 4 P.M. on September 22, 2026.
Terminology and Definitions
For purposes of this Request for Proposal ("RFP"), the following terms shall have the
meanings set forth below:
"City" or "City of Moorpark" means the City of Moorpark, California.
"RFP" or "Request for Proposal" means this solicitation issued by the City, including
all exhibits, attachments, addenda, amendments, and written clarifications issued by the
City.
"Proposer" means any individual, firm, corporation, partnership, joint venture, or other
legal entity submitting a Proposal in response to this RFP.
"Proposal" means the complete written response submitted by a Proposer in response
to this RFP, including all required forms, certifications, attachments, exhibits, pricing, and
other materials submitted as part of the response.
"Contractor" means the Proposer whose Proposal is selected by the City and with whom
the City executes a Contract or Agreement for the performance of the services described
in this RFP. The terms "Contractor" and "Proposer" shall not be considered
interchangeable where the distinction between a proposing entity and the awarded
contractor is material.
"Contract" or "Agreement" means the written agreement executed between the City
and the Contractor for the performance of the services described in this RFP, together
with all incorporated exhibits, attachments, amendments, addenda, and other documents
expressly made part of the Contract or Agreement.
The terms "Bidder," "Bid," "Quote," or "Quotation," if used elsewhere in this RFP or
in a Contractor's submitted materials, shall be construed as referring to the Proposer or
Proposal, respectively, unless the context or a specific provision of this RFP expressly
provides otherwise.
Unless the context clearly requires otherwise, words used in the singular shall include the
plural, and words used in the plural shall include the singular. References to any person
or entity shall include its permitted successors and assigns, where applicable.

No Contact Policy
From the date and time established for receipt of Proposals until the City issues a notice
of award, Proposers shall not initiate or engage in any communication concerning this
RFP, the evaluation of Proposals, or the selection or potential award of a Contract with
any City officer, employee, consultant, representative, or other City personnel, except
through the designated City representative identified in this RFP or as otherwise
expressly authorized by the City.
All questions, requests for clarification, and other communications concerning this RFP
shall be submitted in accordance with the provisions of this RFP.
Unauthorized contact includes, but is not limited to, communications intended to influence
the City's requirements, evaluation, selection, or award process, whether made directly
or indirectly, in person, by telephone, email, correspondence, social media, or through a
third party.
A violation of this No Contact Policy may constitute grounds for rejection or
disqualification of a Proposal, in the City's discretion and to the extent permitted by
applicable law. The City reserves the right to determine whether a communication
constitutes a violation and whether the circumstances warrant rejection or disqualification.
This No Contact Policy does not prohibit communications that are expressly authorized
by the City or that concern matters unrelated to this RFP, including routine administrative
matters or obligations under an existing contract with the City.
Proprietary and Confidential Material
Proposers are advised that all Proposals and information submitted in response to this
RFP are subject to the California Public Records Act (Government Code 7920.000 et
seq.) and other applicable California law.
Any information that a Proposer believes is confidential, proprietary, or exempt from
disclosure shall be clearly and conspicuously identified in the Proposal and accompanied
by the specific legal basis for the claimed exemption. A designation of information as
"confidential," "proprietary," or "trade secret" shall not, by itself, prevent disclosure.
The City will determine the confidentiality and disclosure of Proposal materials in
accordance with applicable law. The City makes no representation or guarantee that
information identified by a Proposer as confidential, proprietary, or exempt will be withheld
from disclosure.
Completion of Proposal
Proposals shall be complete in all respects and shall conform to the requirements,
specifications, forms, and submission instructions set forth in this RFP. The City may
reject any Proposal that is conditional, incomplete, materially altered, non-responsive, or

contains a material irregularity that affects the Proposal's responsiveness or the City's
ability to fairly evaluate it.
Proposals containing false, misleading, or materially inaccurate statements may be
rejected. If the City determines that a Proposer intentionally provided false or misleading
information concerning a requirement, qualification, experience, capability, or other
material matter, the Proposal may be rejected.
Proposals shall be clear, unambiguous, and sufficiently detailed to allow the City to
understand and evaluate the Proposer's qualifications, approach, capabilities, and
compliance with the requirements of this RFP. Unauthorized conditions, exceptions,
limitations, exclusions, or other qualifications to the requirements of this RFP may render
a Proposal non-responsive and may result in rejection.
Proposers shall submit their Proposals in the format and manner specified in this RFP
and shall respond to all requirements, even when the appropriate response is "No
Response," "Not Applicable," or otherwise so indicated.
All costs incurred in preparing, submitting, or presenting a Proposal shall be borne solely
by the Proposer and shall not be chargeable to the City.
Each Proposer may submit only one Proposal in response to this RFP. Submission of
multiple Proposals by the same Proposer may result in rejection of all Proposals
submitted by that Proposer.
Proposal Format and Content
Proposals must be typed and arranged/divided in the following sequence to facilitate
evaluation. Proposals shall adhere to the following format for organization and content:
1. Proposal
The Proposal shall not exceed twelve (12) single-sided pages, using 8.5-inch by 11-
inch pages. Any required forms, certifications, and the proposed form of agreement shall
be submitted as appendices and shall not be included in the twelve-page limit, unless
otherwise specified in this RFP.
Each Proposer shall submit one (1) original and three (3) copies of its Proposal in the
required submission package. In addition, an electronic copy of the complete Proposal
in PDF format shall be provided on flash no later than the Proposal submission deadline.
Proposals should be mailed in a manila envelope, clearly marked "City of Moorpark E-
waste RFP", and addressed to:
City of Moorpark
Solid Waste Division
Attention: Roger Pichardo, Program Manager
323 Science Drive
Moorpark, CA 93021

2. Transmittal Letter
The Proposal shall be transmitted to the City with a cover letter describing the Contractor's
commitment and ability to supply the proposed service. The letter shall state that the
Proposal shall be valid for a 90-day period and should include the name, title, address,
telephone number, and email address of the individual to whom correspondence and
other contacts should directed during the selection process. The person authorized by
the Contractor to negotiate a contract with the City shall sign the cover letter. Address the
cover letter as follows: Roger Pichardo, Program Manager, City of Moorpark, 323 Science
Drive, Moorpark, CA 93021. Also, include in the transmittal letter the legal name of the
firm, the year established, the firm's address, and telephone number.
3. Signature Sheet
This sheet is provided in this RFP. Complete every line of this document and include it in
your Proposal package.
4. Understanding of Requirements
This section of the Proposal shall clearly convey the Contractor understands the City's
requirements, and its ability to meet to overall requirements outlined in Exhibit A, and
Insurance Requirements located in Sample Agreement, Exhibit B. In the response, please
be sure to describe your qualifications and experience as an electronic waste and
universal waste collector and recycler. Provide your CEWID#. Also, please list in detail
the collection and transportation services to be provided and provide a list of materials
accepted. Please describe in detail, the final destination/markets for collected items. In
addition, please also address the following:
* Will any of the items collected be recycled or reused?
* How are collected hard drives to be handled?
* List any materials which are sent to landfill, or sent overseas for processing
5. References
Include at least three references (name, company name and address, email, and current
phone number) from organizations currently using the E-Waste and U-Waste
transportation, de-manufacturing, and recycling events services. Preferred references
would include cities or counties using the proposed service.
6. Pricing
Include a pricing schedule which clearly shows items, prices (per pound), and any
charges for services. The cost Proposal shall be submitted in a separately sealed
envelope and will not be opened until the Contractor's Proposals have been ranked based
on their qualifications.
Costs for E-waste and U-waste categories as outline above must be prepared and
listed separately.

7. Other
List any other information that might aid in our selection.
Errors and Omissions
If prior to the date fixed for submission of Proposals, a Contractor discovers any
ambiguity, conflict, discrepancy, omission, or other error in this RFP or any of its
appendices or exhibits, Contractor shall immediately notify the City of such error in writing
and request modification or clarification of the document. Modifications shall be made by
written Addenda to the RFP. Interested Contractors may submit request for clarifications
via email to rpichardo@moorparkca.gov. The City will compile all requests and provide
responses in written format to all Contractors who have furnished or requested an RFP.
If the contractor fails to notify the City, prior to the date fixed for the submission of
Proposals, of an error in the RFP known to the Contractor, or an error that reasonably
should have been known to the Contractor, Contractor shall submit its Proposal at their
own risk, and if Contractor is awarded an Agreement, Contractor shall not be entitled to
additional compensation or time by reason of the error or its later correction.
Subcontractors
The Contractor may use subcontractors to perform portions of the work that are
customarily performed by specialty subcontractors. Unless the Contractor identifies a
specific subcontractor in its Proposal, Contractor is representing to City that Contractor
has all appropriate licenses, certifications, and registrations to perform the work under
this Agreement.
Addenda to Proposal
The City may modify the RFP, including any key actions, dates, requirements, or
attachments, prior to the deadline for submission of Proposals by issuing an Addendum.
Addenda will be posted on the City's website and made available to Proposers.
Each Proposer shall acknowledge receipt of all Addenda in its Proposal. All Addenda
issued prior to the Proposal submission deadline shall become part of the RFP and, if
applicable, the resulting Agreement.
Proposal Signature and Business Information
The Proposal shall include the following information and requirements:
* Proposer Information: The full legal name, business address, ZIP code, and
business telephone number (including area code) of the individual, partnership,
joint venture, or corporation submitting the Proposal.
* Authorized Signature: The Proposal shall be signed by an authorized signatory
of the Proposer. Stamped or facsimile signatures will not be accepted.