FULL ELEVATOR MAINTENANCE SERVICE FOR UP TO TWENTY-EIGHT ELEVATORS AT VARIOUS LOCATIONS

CAMBRIDGE HOUSING AUTHORITY

INVITATION TO BID

The Cambridge Housing Authority, the Owner and managing agent for its affiliate properties, invites sealed bids for Elevator Maintenance Service at Various Locations, in Cambridge, MA in accordance with the specifications as prepared by the Cambridge Housing Authority.

The awarded contractor will be responsible for providing the CHA with elevator maintenance service of up to twenty-eight elevators in various locations in the Cambridge area.  This project entails providing comprehensive monthly maintenance and repairs for up to twenty-eight hydraulic and traction elevators at nineteen different locations all owned or managed by the Cambridge Housing Authority in Cambridge, MA.  The term of this contract will be for a period of three years, or until the funds are expended, whichever occurs first.

The estimated cost of this project is $800,000.00.  The category for which the General Bidder must be DCAMM-certified is Elevators.  Contractors must be in business as a corporation or company for a minimum of five (5) years in order to be eligible.

Bid forms and contract documents will be available at www.procore.com on Wednesday, October 1, 2025, after 10:00 AM (may be downloaded and viewed electronically). This project is being electronically bid; hard copies will not be accepted. The bids are to be prepared and submitted on www.Procore.com . If you need to contact the Cambridge Housing Authority on any other bidding issues, please contact elevatormaintenance@cambridge-housing.org .

Any contractor wishing to visit the developments, please contact Rocky Ludger, Senior Purchasing Agent, at 617-520-6220 or email: elevatormaintenance@cambridge-housing.org to make arrangements.  Each bidder is encouraged to visit the site of the proposed work and become fully acquainted with the conditions as they exist in order to fully understand conditions, restrictions, and difficulties attending the execution of the work under this contract.  By submitting a bid, the bidder warrants that he has examined the site and specifications, and the specifications are adequate, and the required result can be produced under the specifications.  No increase in the contract sum nor claim for damages due to delay will be permitted as a result of the contractor’s failure to accomplish any or all of these requirements.

The deadline for General Bidder questions shall be submitted by Thursday, October 9, 2025, by 2:00PM.  Questions received after the above deadlines may not be considered by the Awarding Authority. No interpretations of the meaning of the specifications, or other pre-bid documents shall be made to any bidder orally.  Every request for such interpretation must be in writing to: Rocky Ludger at: rludger@cambridge-housing.org

Every General Bid shall be accompanied by a Bid Deposit in the form of a certified check, bid bond, treasurer’s or cashier’s check issued by a responsible bank or trust company, in the amount of 5% of the not-to-exceed value of this contract and made payable to the Cambridge Housing Authority.  The bid security shall secure the execution of the contract and the furnishing of a Payment Bond and performance bond in the amount of 100% of the contract value by the successful General Bidder as specified in the Contract Documents.  All general bids are subject to the provisions of MGL Chapter 149 inclusive to the Massachusetts Prevailing Wage Rates and Davis Bacon Federal Wage Determination Rates.

All bids should be submitted electronically online at www.procore.com and received no later than Thursday, October 16, 2025, by 2:00 PM.  Every bid shall be accompanied by a Bid Deposit not less than five (5%) of the greatest possible bid amount and made payable to the Cambridge Housing Authority.

The time of acceptance of the bid by the Cambridge Housing Authority is 30 days from the date of the bid opening.  The award of the contract will be based on the responsive and responsible bidder offering to perform the contract at the lowest price.  In the event of a tie, the contractors will be invited to the Purchasing Department for a random drawing of names which will determine who the contract is awarded to.  The award of the contract is conditioned on approval by the Cambridge Housing Authority’s Board of Commissioners.  The contract is subject to the appropriation of adequate funds and may be cancelled in the event such funds are not available.

The Awarding Authority reserves the right to reject any and all bids and to waive any informality in the bidding if it is in the public interest to do so.  The Cambridge Housing Authority also reserves the right to reject the bids if less than three bids are received.

Rock-Andral Ludger, Senior Purchasing Agent