Police - Multi Function Printer

Line 1
Black and White and Full Color Multifunction Device
Canon
iF C5140
Specifications
40 Images Per Minute - Black & White/Color
Energy Star Certified, EPEAT Gold & EPEAT Climate+
OLED technology - Organic Light Emitting Diodes
Quick Startup Mode: 4 seconds
First Out Time: As fast as 4.1 seconds (B/W) 6.1 seconds (Color)
(2) 550 Sheet Standard Paper Cassettes
Up to 12" x 18" Size Paper and 14 lb. Bond to 110 lb. (300 gsm) Cover
100 Sheet Stack Bypass
10.1" Customizable High-Resolution LCD Color Touch Screen
200 Sheet Single Pass Document Feeder (up to 270 ipm)
Maintain Scanning Integrity with Multi-Sheet Feed Detection
Rapid Jam Recovery
Advanced Color Network Scanning Features:
Improved Scanning Security with TLS 1.3
Single Pass Scanning
Network Color Scanning to File Folder, E-mail, or FTP
Scan Directly to Word or PowerPoint
Scan as PDF Compact - Decreases File Size of Color Scans
Scan to Text Searchable PDF File Format
Scan to USB Drive
Blank Page Removal
Network Printing - UFR II, PCL6/PCL5, True Adobe PS3
Secure Print Via Mailbox and Print Driver
Mobile Device Printing
Direct Print via USB Drive
Standard Wireless Networking
6 GB Standard RAM + 256 GB Solid State HDD
D2 Exposure system with Print Resolution 4,800 x 2,400
Copy, Scan and Send Resolution 600 x 600
Enabled with Canon's Unified Firmware Platform (UFP) to ensure
regular updates and continuous improvements
Remote Operator's Kit (for remote troubleshooting & support)
Integration with existing SIEM systems and McAfee Embedded Control
to protect against malware and tampering of firmware and apps
Enhanced Security Features: Protecting SSD Data [SSD Data
Encryption (FIPS140-2 Validated), SSD Lock], Standard SSD Initialize,
Trusted Platform Module (TPM), Job Log Conceal Function, Protecting
MFD Software Integrity, Checking MFD Software Integrity (Verify
System at Startup, Runtime Intrusion Detection)

2,450 Sheet High Capacity Cassette Feeding Unit (LTR Only)
First Copy Tray
Pricing to include Delivery, Installation, Start up Supplies and Training at
Columbus Division of Police
Felony Assault Unit
120 Marconi Blvd 5th Fl
Columbus, Ohio 43215
If quoting an alternate product, please provide the specifications in the comment area with a website
link and a side-by-side Buyer's Lab comparison with the product specified above. The City reserves the
right to a demonstration of any alternate product at no cost to the City.
This request is funded by the State of Ohio Equitable Sharing Program. The awarded bidder must be
clear of any findings with the Auditor of the State of Ohio. Any vendor who has unresolved findings for
recovery is prohibited from receiving public contracts.
Per ORC Chapter 1703, to be awarded this bid you must show proof your company is registered and in
good standing to do business in the State of Ohio through the Secretary of State, or provide a certified
statement that your company falls within one of the exemptions in the Ohio Revised Code Chapter
1703.02. To register or check the status of your company go to https://www.ohiosos.gov/businesses/
Line 2
The first 6 months of a Maintenance, parts and all supplies (excludes paper) agreement as a cost per
Print/Copy in Black and White for the Canon iF C5140 System specified on line 1 or equal
Must have ability to automatically collect meter reading and customer portal (management system).
To include
All parts, labor, emergency calls, travel time, mileage, regular inspections, preventive maintenance,
equipment modernization, drum replacement, free loaner equipment and replacement guarantee.
Maintenance and supplies expressed as a cost per copy (to include all costs associated with the
service/labor, travel expenses, parts, supplies, etc., except paper) for the 36-month agreement to be
billed monthly in arrears. The City has the ability to enter into mulit-year agreements, but can only fund
on a year to year basis based on funds being available. The City will issue purchase orders as needed
each year. The City only wants to pay for copies made. No minimums or maximums. The City does not
pay penalty or late fees. No charge for scans and all size copies to be at the same cost per copy. The City
doesn't sign maintenance agreements since they tend to include terms and conditions that the City
Attorney's Office will not approve.
The maintenance and service to be done according to the manufactures suggested maintenance for the
optimum quality of copy and performance of the equipment.
User response time guarantee- user is issued a written guarantee that requires a qualified, certified
technician to respond to service calls as follows:
1. Confirmation call to customer within 30 minutes of the initial request and
2. Technician to be on-site within 4 business hours of the initial request.

The estimated monthly volume is 2000 black and white prints/copies per month (Note that the City
makes no guarantees regarding the estimated volume) per machine.
This request is funded by the State of Ohio Equitable Sharing Program. The awarded bidder must be
clear of any findings with the Auditor of the State of Ohio. Any vendor who has unresolved findings for
recovery is prohibited from receiving public contracts.
Per ORC Chapter 1703, to be awarded this bid you must show proof your company is registered and in
good standing to do business in the State of Ohio through the Secretary of State, or provide a certified
statement that your company falls within one of the exemptions in the Ohio Revised Code Chapter
1703.02. To register or check the status of your company go to https://www.ohiosos.gov/businesses/
Line 3
The first 6 months of a Maintenance, parts and all supplies (excludes paper) agreement as a cost per
Print/Copy in Color for the Canon iF C5140 System specified on line 1 or equal
Must have ability to automatically collect meter reading and customer portal (management system).
To include
All parts, labor, emergency calls, travel time, mileage, regular inspections, preventive maintenance,
equipment modernization, drum replacement, free loaner equipment and replacement guarantee.
Maintenance and supplies expressed as a cost per copy (to include all costs associated with the
service/labor, travel expenses, parts, supplies, etc., except paper) for the 36-month agreement to be
billed monthly in arrears. The City has the ability to enter into mulit-year agreements, but can only fund
on a year to year basis based on funds being available. The City will issue purchase orders as needed
each year. The City only wants to pay for copies made. No minimums or maximums. The City does not
pay penalty or late fees. No charge for scans and all size copies to be at the same cost per copy. The City
doesn't sign maintenance agreements since they tend to include terms and conditions that the City
Attorney's Office will not approve.
The maintenance and service to be done according to the manufactures suggested maintenance for the
optimum quality of copy and performance of the equipment.
User response time guarantee- user is issued a written guarantee that requires a qualified, certified
technician to respond to service calls as follows:
1. Confirmation call to customer within 30 minutes of the initial request and
2. Technician to be on-site within 4 business hours of the initial request.
The estimated monthly volume is 2000 color prints/copies per month (Note that the City makes no
guarantees regarding the estimated volume) per machine.
This request is funded by the State of Ohio Equitable Sharing Program. The awarded bidder must be
clear of any findings with the Auditor of the State of Ohio. Any vendor who has unresolved findings for
recovery is prohibited from receiving public contracts.
Per ORC Chapter 1703, to be awarded this bid you must show proof your company is registered and in
good standing to do business in the State of Ohio through the Secretary of State, or provide a certified
statement that your company falls within one of the exemptions in the Ohio Revised Code Chapter
1703.02. To register or check the status of your company go to https://www.ohiosos.gov/businesses/