2025-26 Joe Jackson Tot Lot and Ewell Gantz Playground Renovation Project

Project Description: There will be a non-mandatory virtual pre-bid conference held on Thursday, July 31, 2025, VIA MICROSOFT TEAMS AT 9:00 AM. Please use the following information for access:
Meeting ID: 285 312 600 314 7
Passcode: Yz6y4j24
INVITATION TO BIDDERS
As set forth in the advertisement for bids, sealed bids will be received on the Pennsylvania Electronic Document and Bid Management Website known as PennBid at http://pennbid.bonfirehub.com by the City of Lancaster, Pennsylvania (City), 120 North Duke Street, Lancaster City, Lancaster County, Pennsylvania until 8/20/2025, at 11:00 AM, at which time bids will be opened on the website for Joe Jackson Tot Lot and Ewell Gantz Playground Renovation Project.
The Project involves two (2) Locations:
1. Joe Jackson Tot Lot – 502 Dauphin Street, Lancaster, PA
The work at this location generally consists of the removal of the existing park features (play structures will be removed prior to construction), site grading, installation of hardscape, sidewalk/curbing, green infrastructure, play structure, swings, water play features (including water and electrical), fencing, landscaping and other park amenities as specified herein.
Ewell Gantz Playground – 444 South Christian Street, Lancaster, PA
The work at this location generally consists of the removal of the existing park features, site grading, installation of hardscape, sidewalk/curbing, green infrastructure, play structure, swings, fencing, landscaping and other park amenities as specified herein.
All bids shall be effective for sixty (60) calendar days from the date of the bid opening, unless an award of the contract is delayed by the required approval of another governmental agency, the sale of bonds or the award of a grant, in which case all bids will remain effective for one hundred twenty (120) calendar days from the date of the bid opening. The successful bidder will be required to provide performance and payment bond equal to one hundred (100%) percent of the contract price with suitable, reasonable requirements guaranteeing the performance of the contract.
The successful bidder shall be required to comply with all applicable laws protecting individuals from discrimination.
The Project and contract are subject to certain requirements, including to make payment of certain minimum salaries and wages and compliance with the Steel Products Procurement Act and other applicable requirements of federal and state law as specifically set forth in Article 26 of the instructions to Bidders.
All bids shall be submitted exclusively in electronic format to City through PennBid at http://pennbid.bonfirehub.com. Bids provided by any other means will not be accepted. Incomplete bids and those received after the specified date and time will not be considered. Hand delivered, mailed, courier, faxed and/or e-mailed responses will not be accepted.
All bid clarification questions shall be submitted via PennBid as described within the bid documents.
Bids, after having been submitted, may be withdrawn by the Bidder prior to the time set for the opening of bids upon the written direction to City through PennBid at http://pennbid.bonfirehub.com and at such other times as set forth in Article 16 of the Instructions to Bidders. No withdrawal of bids will be allowed within sixty (60) calendar days after said time, even though bids may not yet have been opened.
The City will determine who is the lowest responsible bidder upon the basis of the bids submitted. The lowest responsible bidder need not be the bidder submitting the lowest dollar amount. The City may consider the quality of services supplied, responsiveness of the bidder, past performance of the bidder, compatibility of the bidder’s processes with other City services and the bidder’s ability to handle the volume of work proposed. Further, consideration will be given to such matters as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources as specifically set forth in Article 3 of the Instructions to Bidders. Additionally, the successful bidder must meet all qualifications as specifically set forth in Article 4 of the Instructions to Bidders.
The City reserves the right to reject the bid of any bidder not possessing satisfactory qualifications.
The City reserves the right to reject any or all bids and re-advertise if the best interest of the City will thereby be promoted. The City also reserves the right to waive technical defects if in its judgment, the interest of the City shall so require. The City further reserves the right to waive any informalities in the bids received and reject any or all bids for any reason whatsoever. Included in its right to reject bids, is the right for the City, in its sole discretion, to reject bids which are deemed by the City to be incomplete, conditional, or obscure, or which contain additions, erasures, alterations, omissions or irregularities of any kind.
The City’s Contract Representative is Cindy McCormick, Deputy Director of Public Works – Public ROW, 120 N Duke Street, Lancaster, PA 17602.