Food Service Management Company
| Location: | South Carolina |
|---|---|
| Posted: | Mar 25, 2026 |
| Due: | Apr 27, 2026 |
| Agency: | State of South Carolina - State Fiscal Accountability Authority(SFAA) |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
Ad Title:
Food Service Management Company
Purchasing Agent/Entity:
Allendale Co. Schools
Ad Publish Date:
March 24, 2026
Solicitation #:
n/a
Direct Inquiries To:
LaShanda Jackson
Bid/Submittal Due Date:
April 27, 2026 - 3:00pm
Description:
The Allendale County School District is requesting proposals from companies to provide FSMC services for the Allendale County School District nonprofit school food service program. See details in RFP.
Pre-Bid Information:
Pre-proposal Conference Questions Deadline (04/01/2026) @ 10:00am. Pre-proposal Conference and Site Visit (04/03/2026) @ 10:30am. See full details in RFP on district website.
Attachment Preview
FSMC RFP for Allendale County School District (SFA) February 2026 (Date)
REQUEST FOR PROPOSALS (RFP)
AND SUBSEQUENT CONTRACT
FOR
CHILD NUTRITION PROGRAM
“FOOD SERVICE MANAGEMENT COMPANY”
SERVICES FIRM PRICE PER MEAL
[December 2025 ART# 32170 ]
Invitation to Submit Proposal for
Food Service Management Company (FSMC)
RFP 0001-2026:
March 24, 2026 RFP Release Date:
Completed, sealed proposals must be submitted
April, 27 2026 3:00pm ET
RFP Issued By:
Allendale County School District
3249 Allendale Fairfax Highway
Fairfax SC 29827
LaShanda Jackson
Chief Financial Officer
(803) 584-4603
SCDE ART #23430
Page 1 of 107
FSMC RFP for Allendale County School District (SFA) February 2026 (Date)
Contents
Index of Applicable Regulatory Citations and Policy Guidance ................................................................................................6
SECTION ONE – Definitions ....................................................................................................................................................8
SECTION TWO – General Information ..................................................................................................................................13
A. Intent ...........................................................................................................................................................................13
B. Procurement Method ...................................................................................................................................................13
C. Pre-Proposal Conference and/or Site Visit..................................................................................................................13
D. Proposal Submission and Award.................................................................................................................................14
E. Amendments ...............................................................................................................................................................15
F. Late Proposals .............................................................................................................................................................15
G. Final Discussions and Negotiations ............................................................................................................................15
H. Final Contract..............................................................................................................................................................16
I. Procurement Code of Conduct ....................................................................................................................................16
J. Approval of Publicity Releases ...................................................................................................................................16
SECTION THREE – Specific Requirements ........................................................................................................................... 17
A. Contract Duration……………………………………...……………………………………………………………..17
B. FSMC Services……………………...………………………………………………………………………………..17
C. Per Meal Rate………………………………………………………………………………………………………...18
D. Menu System for Reimbursable School Breakfast......................................................................................................19
E. Menu System for Reimbursable School Lunch ...........................................................................................................20
F. Meal System for Reimbursable After-School Snack Program ....................................................................................20
G. Other Meal Pattern Requirements ...............................................................................................................................20
SECTION FOUR - Terms and Conditions
A. Scope and Purpose..........................................................................................................................................................24
B. Signature and Approval Authority..................................................................................................................................25
C. Free and Reduced-Price Meal Policy..............................................................................................................................25
D. USDA Foods ..................................................................................................................................................................26
E. Child Nutrition Program Operations ............................................................................................................................... 28
F. Facilities, Equipment and Inventory ............................................................................................................................... 29
G. Regulatory Compliance ..................................................................................................................................................30
H. Records and Record-keeping..........................................................................................................................................32
I. Personnel........................................................................................................................................................................33
J. Procurement....................................................................................................................................................................35
K. Accounting Practices, Revenues, and Receipts ..............................................................................................................35
L. Guarantees ......................................................................................................................................................................36
M. Licenses, Fees and Taxes...............................................................................................................................................37
N. Insurance ........................................................................................................................................................................37
O. Proprietary Information ..................................................................................................................................................37
P. Term and Termination.....................................................................................................................................................38
SCDE ART #23430
Page 2 of 107
FSMC RFP for Allendale County School District (SFA) February 2026 (Date)
Q. Additional Conditions ....................................................................................................................................................39
SECTION FIVE – SFA Appendices ........................................................................................................................................41
Appendix A ..........................................................................................................................................................................42
Appendix A-1 (Lunch) .........................................................................................................................................................43
Appendix A-2 (Breakfast) ....................................................................................................................................................44
Appendix A-3 (Afterschool Snacks) ....................................................................................................................................45
Appendix A-4 (Summer Meal Programs) ............................................................................................................................ 46
Appendix B ..........................................................................................................................................................................48
Appendix C ..........................................................................................................................................................................49
Appendix D ..........................................................................................................................................................................51
Appendix E...........................................................................................................................................................................52
Appendix F...........................................................................................................................................................................54
Appendix G ..........................................................................................................................................................................55
Appendix H ..........................................................................................................................................................................56
Appendix I............................................................................................................................................................................57
Appendix J............................................................................................................................................................................58
Appendix K ..........................................................................................................................................................................59
Appendix L...........................................................................................................................................................................60
Appendix M..........................................................................................................................................................................61
Appendix N ..........................................................................................................................................................................64
Appendix 0 ...........................................................................................................................................................................65
Appendix P...........................................................................................................................................................................66
SECTION SIX – Required FSMC Proposal Format and Attachments ....................................................................................67
SECTION SEVEN – Checklist for FSMC Attachments ..........................................................................................................69
Attachment A .......................................................................................................................................................................70
Attachment B........................................................................................................................................................................71
Attachment C........................................................................................................................................................................72
Attachment D .......................................................................................................................................................................73
Attachment E........................................................................................................................................................................74
Attachment F ........................................................................................................................................................................75
Attachment G .......................................................................................................................................................................76
Attachment H .......................................................................................................................................................................77
Attachment I.........................................................................................................................................................................78
Attachment K .......................................................................................................................................................................81
List of all SFAs ....................................................................................................................................................................81
Attachment L........................................................................................................................................................................82
Attachment M.......................................................................................................................................................................83
Attachment N .......................................................................................................................................................................84
Attachment O .......................................................................................................................................................................87
SCDE ART #23430
Page 3 of 107
FSMC RFP for Allendale County School District (SFA) February 2026 (Date)
Attachment P ........................................................................................................................................................................93
Attachment Q .......................................................................................................................................................................94
Attachment R........................................................................................................................................................................96
Attachment R........................................................................................................................................................................97
SECTION EIGHT – Contract Authorization* .........................................................................................................................98
SECTION NINE – RFP Evaluation Criteria and Guidance .....................................................................................................99
General Guidance for Establishing RFP Evaluation Criteria ............................................................................................... 99
List Names and Titles of Evaluation Committee Members..................................................................................................99
Evaluation Committee Guidance........................................................................................................................................100
RFP Evaluation Scoring Sheet ...........................................................................................................................................101
Evaluation Committee Checklist ........................................................................................................................................101
SECTION TEN – Unallowable Contract Provisions..............................................................................................................102
SECTION ELEVEN – Monthly Consolidated Invoice Template .......................................................................................... 103
SECTION ELEVEN – List of Potential Offerors...................................................................................................................106
SCDE ART #23430
Page 4 of 107
FSMC RFP for Allendale County School District (SFA) February 2026 (Date)
Event/Activity
Schedule of Events
Event Date
Event Time
RFP Release Date *
Pre-proposal Conference Question Deadline (if applicable)
Pre-proposal Conference and/or Site Visit
Final Question Deadline (no questions accepted after this date)
Questions Answered by SFA in an Amendment to the RFP
Sealed Proposal Submission Deadline **
Proposal Receipt/Logging
Proposal Evaluation Completion Date
Winning Proposal Presented at Board Meeting
Notice of “Intent to Award” Posted
Proposed Contract Signature Date
March 24,,2026
April 1, 2026
April 3,2026
April 14, 2026
April 17, 2026
April 27,2026
April 27, 2026
May 13, 2026
May 26, 2026
May 27, 2026
June 8, 2026
N/A
10am
10:30am
10:00am
3:00pm
3:00pm
N/A
N/A
N/A
N/A
Anticipated Contract Start Date for Selected FSMC
July 01,2026
N/A
*10 days before Pre-Proposal Conference and/or Site Visit
**10 days after Pre-Proposal Conference and/or Site Visit
NOTE: The most restrictive regulatory requirements must be followed in terms of timing for certain events
during the RFP and the Award Process.
Federal regulation citations concerning food service management company contracts can be found in 7 CFR Part
210 National School Lunch Program. State regulations regarding food service management companies can be
found in the South Carolina Code of Regulations, Section R 43-169.
Federal regulations require a minimum 21-day period between the advertisement of the solicitation and the due
date for responses. However, given the complexity of the process, the likelihood of questions from potential
offerors, and the need for site visitations, the SFA should plan on a minimum of 60 days between the
advertisement of the solicitation and the due date for responses.
SCDE ART #23430
Page 5 of 107
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