Fleet Leasing and Vehicle Management Services
| Location: | Alberta |
|---|---|
| Posted: | Oct 2, 2025 |
| Due: | Nov 20, 2025 |
| Agency: | Government of Alberta |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | AB-2025-06313 |
| Publication URL: | To access bid details, please log in. |
Open & Competitive Opportunity
• Request for Proposal
Open
Rural Municipalities of Alberta (RMA)
Canoe/Sourcewell is requesting proposals for Fleet Leasing and Vehicle Management Services in a national contracting solution for use by its members.
Members include thousands of governmental, higher education, K-12 education, not-for-profit, tribal government, and other public agencies located in Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than November 20, 2025 at 4:30 p.m. Central Time, and late proposals will not be considered.
1. Sourcewell and Canoe are seeking proposals for Fleet Management and Leasing Services, including, but not limited to:
a. Services for the acquisition by Sourcewell participating entities, whether by lease or financing, of on-road vehicles of all types or classifications, all weight classes, and all engine types;
b. New vehicle service and preparation for the vehicles described in subsection 1. a. above, such as, pre-delivery inspection, parts and accessories installation, and vehicle marking application or installation;
c. Preventative maintenance plans, vehicle maintenance and repair services, and related service level agreements for Sourcewell participating entity on-road vehicle fleets of all types; and,
d. In addition to the solutions described in subsections 1. a. - c. above, proposers may include a complementary offering of the following ancillary services:
i. Short-term on-road vehicles rental programs;
ii. Upfitting or aftermarket products;
iii. Fleet management information technologies, such as: telematics, fleet monitoring, fuel management, fuel tank management, and motor pool/fleet sharing software systems;
iv. Roadside assistance including towing, emergency charging, and repairs; and
v. Vehicle battery longevity monitoring, replacement plans; including installation, operation, and maintenance of dedicated charging and fueling stations.
2. The term of any resulting contract(s) awarded by Sourcewell under this solicitation will be four years. Sourcewell and supplier may agree to up to three additional one-year extensions based on the best interests of Sourcewell and its Participating Entities. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances.
3. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposer’s complete proposal must be submitted through the Sourcewell Procurement Portal no later than the date and time specified in the Solicitation Schedule. Any other form of proposal submission, whether electronic, paper, or otherwise, will not be considered by Sourcewell. Only complete proposals that are timely submitted through the Sourcewell Procurement Portal will be considered. Late proposals will not be considered. It is the Proposer’s sole responsibility to ensure that the proposal is received on time.
4. Following submission of proposals, negotiations may be permitted.
5. List of current and Potential Members and represented Associations and their Members which includes all MASH/MUSH sectors, Provincial Governments, Federal Agencies, Crown Corporations, local Governmental and other not-for-profit organizations located in all provinces and territories in Canada including but not limited to British Columbia, Alberta, Saskatchewan, Manitoba, Ontario, Nova Scotia, New Brunswick, Prince Edward Island, Newfoundland and Labrador, Northwest Territories, Yukon Territories and Nunavut located here, https://canoeprocurement.ca/canoe-current-future-members/
APC Reference #
AB-2025-06313
Category
Services
Posting Date • Time
Oct 2, 2025 • 9:00 am (MT)
Closing Date • Time
Nov 20, 2025 • 3:30:00 pm (MT)
Region(s) of Delivery
Alberta
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