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Request for Proposals for Delta County Access Control Expansion - Avigilon Alta Access - Revised
Project Summary and Background:
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San Miguel County, Colorado serves as the fiscal agent for the West All Hazards Region for the State Homeland Security Grant (SHGP) which is issued by the Federal Emergency Management Agency (FEMA) as a pass-through grant to the State of Colorado and then to the nine all hazards regions in Colorado. Delta County, CO is part of the West All Hazards Region along with San Miguel County. San Miguel County serves as the fiscal agent for the grant and completes all procurement for projects funded by the grant.
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This Request for Proposals (RFP) seeks to solicit competitive bids for an expansion of the access control system at Delta County, Colorado (“Delta County”) via a combination of funding from the SHGP and capital funds from Delta County. To streamline procurement, the RFP for the entire project is being administered by San Miguel County but all equipment, programming and supplies will be installed at Delta County and the project is being managed by Delta County Emergency Management.
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Pursuant to Federal Procurement rules and county policies for both Delta and San Miguel Counties, this project is being competitively bid.
This is an updated RFP with a revised timeline and scope of work and re-issued in July 2025 following a notice of no award for the first RFP which closed on June 27th.
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This project has completed required FEMA Environmental and Historical Preservation Review processes. Pursuant to grant rules, any equipment paid for with FEMA grant funds must be installed as approved by the EHP review process and as specified in RFP documents.
Existing Delta County Access Control System Overview:
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Delta County currently has the Avigilon Alta Access (formerly OpenPath) access control
system installed at its Delta and North Fork campus locations and is on the Premium
package with a total of 95 readers presently installed across eight buildings, and multiple
floors. Our current license allows for 26 additional entries to be installed before an
additional license pack is needed.
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To enhance security of buildings, staff and public safety, Delta County has identified a need
to expand access control to one (1) additional building in 2025 which does not currently
have any access control as well as expand the system to include access control on the front
entrances of multiple buildings which have access control locks installed, except at the
front entrances. Additionally, this project seeks to upgrade several doors to adhere to life
safety codes and ADA requirements.
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The current system includes a mixture of standard smart readers, mullion smart readers,
standard smart keypad readers, mullion smart keypad reader, elevator readers, video
reader pros and video intercom reader pros.
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Credentials: The majority of staff utilize a photo ID on an access card but we also have
employees that utilize Avigilon Alta fobs, the mobile app and mobile guest passes.
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Hardware and services as specified in the bid process are based on existing system
configurations, security needs, and available information from Avigilon Alta. Delta County
staff have identified security requirements and desired hardware as specified in this packet
and site walk floorplans based on this knowledge. However, staff are not trained access
control installers, and prospective vendors are expected to provide confirmation of
requested hardware configurations or provide a recommendation for an alternative
hardware solution that will meet the County’s needs, comply with life safety and
Americans with Disability (ADA) codes and work with the Avigilon Alta Access system.
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Except for one door (District Attorney north entrance – courthouse), none of the doors
identified in this scope of work have an access control reader, electronic strike or
associated equipment installed on them. The District Attorney’s Office north entry in the
courthouse is the exception and a reader/strike is installed on one door but due to
expansion of their space, it needs moved across a foyer to a stairwell entry door to secure
the entire office space.
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Each location is currently locked/unlocked by a physical key. The Brown Building, does not
have access control currently. The remaining buildings have existing Avigilon Alta locks on
some doors and ACU Control panels in the IT closets of each building. The Courthouse has
multiple controllers on different floors.
Site Walk
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Any firms wishing to bid which did not participate in the June RFP and June 18
th
site walk must contact Delta County Emergency Management for a site walk. The two vendors who participated in the June RFP will not be required to re-walk the project.
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Site Walk Date
: Vendors which have not previously completed a site walk must contact Delta County Emergency Manager Kris Stewart and RSVP to attend a site walk on
Wednesday, July 30, 2025 at 9 am
. The site walk may take up to 4 hours to visit all buildings including approximately 1+ hour of round-trip drive time to the North Fork Annex in Hotchkiss from Delta.
Project Timeline
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RFP Issued and Notice to Vendors:
Friday, July 18, 2025
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Site Walk for Vendors who did not complete in June:
Wednesday, July 30, 2025 – 9:00 am
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Proposal Due Date: Friday, August 8, 2025 @ 5:00 p.m. MST
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Awarding of Bid by Commissioners (Tentative):
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San Miguel County:
Wednesday, August 20, 2025
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Project Completion Deadline:
Monday, December 15, 2025 by 5:00 p.m. To comply with the grant requirements and fiscal year budget close out, all work must
be completed and invoiced by December 15, 2025.
Proposal Submissions:
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Proposals must be submitted by
5:00 p.m. Mountain Standard Time on Friday, August 8,
2025. Late proposals will not be accepted.
It is the vendor’s responsibility to ensure any
proposal is received by the deadline. Neither San Miguel County nor Delta County is
responsible for delayed deliveries due to connectivity problems.
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The time logged in the Delta County Email system shall determine the official time of the
proposal being received.
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Proposals must be submitted via email to project manager, Delta County
Emergency
Manager Kris Stewart
at
For security reasons, you must enable JavaScript to view this E-mail address.
with the subject heading “RFP
Response for Delta County Access Control Project.” Emails will be left unread until the bid
deadline passes.
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