RFP CONSTRUCTION MANAGER 26-27

.
Request For Proposal
for
CONSTRUCTION MANAGER SERVICES
JUNE 11, 2026
White Plains City School District
5 Homeside Lane
White Plains, NY 10605
Proposals must be submitted by:
Date: JULY 16, 2026
Time: 1:00 p.m.
Location: White Plains City School District
Business Office
5 Homeside Lane
White Plains, NY 10605

White Plains City School District
Request for Proposal for CONSTRUCTION MANAGER SERVICES
TABLE OF CONTENTS
Public Notice................................................................................................................................................3
General Information & Conditions...........................................................................................................4
Specifications.............................................................................................................................................12
1. Scope of Work......................................................................................................................14
2. General Requirements........................................................................................................18
3. Description of District..........................................................................................................19
4. Proposal Timeline.................................................................................................................19
5. Cost of Services.....................................................................................................................20
6. Evaluation of Proposal.........................................................................................................20
Appendix 1 - Notice of Interest...............................................................................................................23
Appendix 2 - Affidavit...............................................................................................................................24
Appendix 3 - Conflict of Interest.............................................................................................................26
Appendix 4 - Non-Collusive Proposal Certification..............................................................................27
Appendix 5 - Hold Harmless....................................................................................................................29
Appendix 6 - Iran Divestment Act of 2012 Certification Form...........................................................30
Appendix 7 - Sexual Harassment Written Policy & Training Certification Form.............................31
Appendix 8 - Proposer Not on U.S. Government's SAM's Exclusion List Certification Form.........32
Appendix 9 - Proposer Warranties........................................................................................................33
Appendix 10 - Quotation form...............................................................................................................34
Appendix 11 - School District BCS ........................................................................................................36
Pg 2 Proposer's Initials: ____________

White Plains City School District
PUBLIC NOTICE
REQUEST FOR PROPOSAL FOR
CONSTRUCTION MANAGER SERVICES
White Plains City School District
School Business Office
White Plains, New York 10605
The Board of Education of the White Plains City School District invites sealed proposals
for providing CONSTRUCTION MANAGER SERVICES. The Request for Proposal ("RFP")
including forms for proposal, certifications, General Information and Conditions, and
Specifications may be obtained from the District's Business Office at 5 Homeside Lane,
White Plains, NY 10605.
In all cases, it must be understood that the General Information and Conditions and
Specifications of the White Plains City School District shall apply. Proposals must be in
sealed, opaque envelopes marked "RFP - CONSTRUCTION MANAGER SERVICES" and will
be received until 1:00 p.m. on JULY 16, 2026, at the Business Office. The Board of
Education reserves the right to reject all proposals, to request clarifications or corrections
to proposals received, to waive what it deems to be an informality in the RFP process, to
waive what it deems to be technical defects, irregularities and/or omissions relating to a
specific proposal, to negotiate any portion of the proposals received, to re-advertise and
solicit additional proposals or to cancel this RFP if it is in the best interest of the District
to do so.
Proposals will be evaluated by the District. Any aspects of the service not addressed by
the General Information and Conditions, or Specifications are left for the proposer to
address. Alternatives to the General Information and Conditions, Specifications or
additions to the Specifications are to be clearly identified by the proposer.
White Plains City School District
Toni Russo
Purchasing Agent
5 Homeside Lane
White Plains, New York 10605
Telephone: 914-422-2072
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White Plains City School District
General Information and Conditions
1. Proposals must be presented in a sealed, opaque envelope addressed as follows:
Toni Russo - Purchasing Agent
White Plains City School District
5 Homeside Lane
White Plains, NY 10605
Request for Proposal
CONSTRUCTION MANAGER SERVICES
2. Proposals will be received until 1:00 p.m. on JULY 16, 2026, at the White Plains City
School District, White Plains, New York.
3. Notice of Interest form must be filled out and returned to the address above by
JUNE 30, 2026.
4. For questions regarding the Specifications, contact Toni Russo, Purchasing Agent at
(914-422-2072).
5. The White Plains City School District (the "District") will not reimburse responding
persons or entities for any expenses incurred in preparing, clarifying and/or negotiating
proposals submitted in response to this request.
6. During the evaluation process, the White Plains City School District reserves the right,
where it may serve the District, to request additional information or clarifications from
proposers, or to allow corrections or omissions. At the discretion of the District,
proposers may be requested to make oral presentations or to attend a meeting or
interview as part of the evaluation process. Proposers will not be paid or reimbursed for
any time spent or expenses incurred in making a presentation or attending any meeting
or interview as part of the evaluation process.
7. The White Plains City School District reserves the right to retain all proposals submitted
and to use any ideas in a proposal regardless of whether that proposal was selected.
Submission of a proposal indicates acceptance of the conditions contained in this
Request for Proposal ("RFP"), unless clearly and specifically noted in the resulting
contract between the District and the selected proposer(s).
8. Proposals must include original copy, and an electronic copy (sent to
tonirusso@wpcsd.k12.ny.us, with the subject line stating "RFP - CONSTRUCTION
MANAGER SERVICES" of all pages of the RFP with each page initialed by the proposer.
All proposals must be submitted on and in accordance with the forms included in this
document. The proposal sheets are not to be removed from the document.
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White Plains City School District
9. Where so indicated by the makeup of the Proposal Form, sums shall be expressed in
both words and numbers. In a case of discrepancy between the two, the amount written
in words will govern. Prices and information required, except signature of the
proposer, should be typewritten for legibility. Illegible or vague proposals may be
rejected. All signatures must be handwritten in ink. Facsimile, printed, or typewritten
signatures are not acceptable.
10. A proposal shall include the legal name of the proposer and a statement whether the
proposer is a sole proprietor, a partnership, a corporation, or other legal entity, and shall
be signed by the person or persons legally authorized to bind the proposer to a contract.
All required signatures shall be handwritten in ink with the full name of the person
executing same. Initials, stamps, photocopies or other copies, or company names may
not be used in lieu of any required signature. A proposal by a corporation shall also give
the State of Incorporation and have the corporate seal affixed on the signature pages of
each Form of Proposal. A proposal submitted by an agent shall have a current Power of
Attorney attached certifying the agent's authority to bind the proposer.
11. All information received in response to this RFP shall become the property of the District.
All proposals may be made available upon request pursuant to the Freedom of
Information Law ("FOIL") for public inspection, except to the extent that certain
personally identifiable information may be redacted as an invasion of personal privacy
or the proposer has designated, and the District concurs that certain information
constitutes a trade secret or other proprietary information or data. If a proposer believes
that a portion of its proposal contains trade secrets or other proprietary data that should
remain confidential and not be disclosed, a statement advising the District of this fact
shall accompany the proposal and the information is to be identified wherever it
appears. Identifying an entire proposal as proprietary is unacceptable and may result in
no part of the proposal being treated as containing a trade secret or other proprietary
information or data.
12. Upon selection, the terms of the General Information and Conditions, the Specifications
and the selected proposal will become incorporated into and form a part of the contract
between the District and the selected proposer(s). Please include your proposed AIA
Agreement for Construction Manager as Advisor.
13. This RFP does not commit the District to award a contract, pay any cost incurred in
the preparation of a proposal in response to this RFP, or to contract for services. The
District intends to award on the basis of the best interest and advantage to the
District. THE DISTRICT'S BOARD OF EDUCATION RESERVES THE RIGHT TO REQUEST
CLARIFICATIONS OR CORRECTIONS TO PROPOSALS RECEIVED, TO ACCEPT OR REJECT
ANY OR ALL PROPOSALS RECEIVED AS A RESULT OF THIS RFP, TO NEGOTIATE WITH
ALL QUALIFIED PROPOSERS, TO WAIVE WHAT IT DEEMS TO BE AN INFORMALITY IN
THE RFP PROCESS, TO WAIVE WHAT IT DEEMS TO BE TECHNICAL DEFECTS,
IRREGULARITIES AND/OR OMISSIONS RELATING TO A SPECIFIC PROPOSAL, TO RE-
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White Plains City School District
ADVERTISE AND SOLICIT ADDITIONAL PROPOSALS, TO ACCEPT THE WHOLE OR A
PART OF A PROPOSAL FROM MORE THAN ONE PROPOSER OR TO CANCEL THIS RFP
IN PART OR IN ITS ENTIRETY, AS IN THE BOARD OF EDUCATION'S JUDGEMENT IS IN
THE BEST INTEREST OF THE DISTRICT. The District may select the proposal which, in
the District's sole discretion and with whatever modifications the District and the
proposer may mutually agree upon. No proposer shall have any legal, equitable, or
contractual rights of any kind arising out of its submission of a proposal except as and
to the extent that the District, in its sole discretion, shall enter into a contract with the
proposer(s) that is selected.
14. All proposals received after the time stated in the Public Notice, as modified by any
Addenda, will not be considered. The proposer assumes the risk of any delay in the
mail or by means of personal delivery, the proposer assumes responsibility for having
their proposal deposited on time at the place specified.
15. The submission of a proposal will be construed to mean that the proposer is fully
informed as to the extent and character of the services, supplies, materials, or
equipment required to satisfactorily comply with the requirements of this RFP, which
are included in the General Information and Conditions and the Specifications.
16. The selected proposer(s) must agree to the following Non-Discrimination Clause:
a. In hiring of employees for the performance of the services required by the
resulting contract, the selected proposer shall not discriminate against any
person who is qualified and available to perform such services by reason of
such person's race, creed, color, sex, sexual orientation, gender identity, age,
disability, religion, marital status, military status domestic violence victim
status, predisposing genetic characteristics or national origin. All solicitations
or advancements for employees placed by or on behalf of the selected
proposer will state that all qualified applicants will receive consideration for
employment without regard to race, creed, color, sex, sexual orientation,
gender identity, age, disability, religion, marital status, military status
domestic violence victim status, predisposing genetic characteristics or
national origin.
b. The selected proposer will take affirmative action to ensure that applicants are
employed, and that employees are treated during employment, without
regard to such employee's race, creed, color, sex, sexual orientation, gender
identity, age, disability, religion, marital status, military status domestic
violence victim status, predisposing genetic characteristics or national origin.
Such action shall include, but not be limited to the following: employment,
upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The selected proposer will
post in conspicuous places, available to employees and applicants for
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White Plains City School District
employment, notices setting forth the provisions of this nondiscrimination
clause.
c. The selected proposer will not discharge or in any other manner discriminate
against any employee or applicant for employment because such employee or
applicant has inquired about, discussed, or disclosed the compensation of the
employee or applicant or another employee or applicant. This provision shall
not apply to instances in which an employee who has access to the
compensation information of other employees or applicants as a part of such
employee's essential job functions discloses the compensation of such other
employees or applicants to individuals who do not otherwise have access to
such information, unless such disclosure is in response to a formal complaint
or charge, in furtherance of an investigation, proceeding, hearing, or action,
including an investigation conducted by the employer, or is consistent with the
selected proposer's legal duty to furnish information.
d. The selected proposer will send to each labor union or representative of
workers with which he/she/it has a collective bargaining agreement or other
contract or understanding, a notice advising the labor union or workers'
representative of the selected proposer's commitments under Section 202 of
Executive Order No. 11246 of the President of the United States of September
24, 1965, and shall post copies of the notice in conspicuous places available to
employees and applicants for employment.
e. The selected proposer will comply with all provisions of Executive Order No.
11246 of the President of the United States of September 24, 1965, and of the
rules, regulations, and relevant orders of the United States Secretary of Labor.
f. The selected proposer will furnish all information and reports required by
Executive Order No. 11246 of the President of the United States of September
24, 1965, and by the rules, regulations, and orders of the Secretary of Labor,
and will permit access to their books, records, and accounts by the District and
the United States Secretary of Labor for purposes of investigation to ascertain
compliance with such rules, regulations, and orders.
g. The selected proposer's noncompliance with the nondiscrimination clauses of
the resulting contract may cause the resulting contract to be cancelled,
terminated, or suspended in whole or in part and the selected proposer may
be declared ineligible for further Government contracts in accordance with
procedures authorized in Executive Order No. 11246 of President of the United
States of September. 24, 1965, and such other sanctions may be imposed, and
remedies invoked as provided in Executive Order No. 11246 of President of
the United States of September 24, 1965, or by rule, regulation, or order of
the United States Secretary of Labor, or as otherwise provided by law.
h. The selected proposer will be required to include all of these
nondiscrimination clauses in any subcontract or purchase order issued with
respect to the resulting contract (to the extent the subcontract is consented
to by the District) unless exempted by rules, regulations, or orders of the
United States Secretary of Labor issued pursuant to Section 204 of Executive
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White Plains City School District
Order No. 11246 of President of the United States of September 24, 1965, so
that such provisions will be binding upon each subcontractor or vendor. The
selected proposer will also be required to take such action with respect to any
subcontract or purchase order as may be directed by the United States
Secretary of Labor as a means of enforcing such provisions including sanctions
for noncompliance. Provided, however, that in the event the selected
proposer becomes involved in, or is threatened with, litigation with a
subcontractor or vendor as a result of such direction, the selected proposer
may request the United States to enter into such litigation to protect the
interests of the United States.
17. Unless otherwise agreed by the District, the selected proposer will invoice the District
for its services on a monthly basis for the services provided during the preceding month.
The invoice shall state the type(s) of services rendered in the prior month and the fees
payable for such services.
18. The selected proposer will be required to purchase from and maintain in a company or
companies lawfully licensed to do business in the State of New York such insurance as
will protect the selected proposer and the District from claims for which the selected
proposer may be legally liable, whether such operations be by the selected proposer or
by anyone directly or indirectly employed by any of the selected proposer, or by anyone
for whose acts the selected proposer may be liable. The selected proposer(s) hereby
agrees to effectuate the naming of the District as an unrestricted additional insured on
the selected proposer(s)'s insurance policies, with the exception of workers'
compensation and professional liability. If the policy is written on a claims-made basis,
the retroactive date must precede the date of the resulting contract.
19. The policy naming the District as an additional insured shall:
a. Be issued by an A.M. Best A- rated insurer, authorized to conduct business in
New York State. A New York licensed and admitted insurer is required ; and
b. State that the proposer's coverage shall be primary and non-contributory coverage
for the District, its Board of Education, officers, employees, and volunteers with a
waiver of subrogation in favor of the District including Workers Compensation.
20. The District shall be listed as an additional insured for General Liability coverage which
shall be provided by standard or other endorsements that extend coverage to the
District by using endorsement CG 20 26 or equivalent. The decision to accept an
endorsement rest solely with the District. The certificate must state what endorsement
is being used and a copy of the endorsements must be attached to the Certificate of
Insurance to include General Liability, Auto Liability (where applicable) and
Umbrella/Excess coverages. . The certificate of insurance must describe the services
provided by the selected proposer that are covered by the liability policies.
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White Plains City School District
21. The selected proposer(s) agrees to indemnify the District for any applicable insurance
policy deductibles or self-insured retentions.
22. Required Insurance for the selected proposer shall be:
a. Commercial General Liability
$1,000,000 per Occurrence/ $2,000,000 Aggregate
$2,000,000 Products and Completed Operations
$1,000,000 Personal and Advertising Injury
$100,000 Fire Damage
$10,000 Medical Expense
b. Worker's Compensation and N.Y.S. Disability
Statutory Workers' Compensation (C-105.2 or U-26.3); and NYS Disability
Insurance (DB- 120.1) for all employees per NYS WC and Disability laws. Proof
of coverage must be on the approved specific form, as required by the New York
State Workers' Compensation Board. ACORD certificates are not acceptable proof of
Workers' Compensation Insurance of Disability Benefits Insurance. A person seeking an
exemption must file a CE-200 Form with the state. The form can be completed and
submitted directly to the WC Board online and a copy of such form must be provided
to the District.
c. Professional Errors and Omissions Insurance
$2,000,000 per occurrence/$2,000,000 per aggregate for the professional acts of the selected
proposer(s) performed under the resulting contract for the District. If written on a "claims-
made" basis, the retroactive date must pre-date the inception of the resulting contract.
Coverage shall remain in effect for THREE years following the completion of the professional
acts of the selected proposer(s) performed under the resulting contract.
d. Umbrella/Excess Insurance
$3,000,000 each occurrence and aggregate. Umbrella/Excess coverage shall be on a
follow-form basis over the required Auto Liability, Commercial General Liability and
Professional Liability coverage.
e. Automobile Liability
$1,000,000 combined single limit for owned, hired, borrowed and non-owned
motor vehicles.
23. The selected proposer(s) acknowledges that the failure to obtain such insurance
on behalf of the District constitutes a material breach of the resulting contract and
subjects it to liability for damages, indemnification and all legal remedies available
to the District. The selected proposer(s) is to provide the District with a certificate
of insurance, evidencing the above requirements have been met, prior to the
commencement of work or use of facilities. The failure of the District to object to
the contents of the certificate of insurance(s) or the absence of same shall not be
deemed a waiver of any rights held by the District. At the District's request, the
selected proposer(s) shall provide a copy of the declaration page of the liability
and umbrella policies with a list of endorsements and forms. At the District's
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White Plains City School District
request, the selected proposer(s) also will provide a copy of the policy
endorsements and forms.
If the selected proposer utilizes independent contractors, then they must provide
verification that coverages extend to the independent contractors. If an independent
contractor is required to provide Professional Errors and Omission coverage of their
own, then proof of this coverage must also be provided to the District.
24. The District is a member/owner of the NY Schools Insurance Reciprocal (NYSIR). The
proposers understand and acknowledge that the procurement of such insurance as
required herein is intended to benefit not only the District but also the NYSIR, as the
District's insurer.
25. This contract, if any, awarded as a result of this solicitation may be terminated for
convenience by either party upon thirty (30) days written notice to the other party.
In the event of such termination, the parties will adjust the accounts due and
payable to the selected proposer for services rendered. The selected proposer will
not incur any additional expenses upon receipt of the District's notification that the
selected proposer's services have been terminated. Upon any such termination, the
parties shall endeavor in an orderly manner to wind down activities hereunder. In
the event of termination, all reports, and services due to the District must be
completed by the selected proposer within thirty (30) days of the termination date.
The contract awarded as a result of this solicitation may be terminated by the
District in the event of a material breach by the selected proposer, upon three (3)
days' written notice from the District. In the event of such termination, the District
shall only pay the selected proposer for services provided prior to the termination
in full compliance with the resulting contract and shall deduct from such sums (and
if such sums are insufficient, the selected proposer shall pay to the District the
additional sums required to compensate the District for) any costs and damages
incurred by the District as a result of the material breach(es) of the resulting contract
by the selected proposer,, including but not limited to the increased costs incurred
by the District to secure replacement services.
26. The selected proposer(s) may not engage subcontractors, hire others to perform all
or part of the resulting contract, nor otherwise delegate the selected proposer(s)'s
obligations to perform under the resulting contract without the express written
consent of the Assistant Superintendent for Business and Operations.
27. Proposals will provide, along with the completed proposal package, evidence
demonstrating an ability to provide the requested services, including, a list of at least
five (5) school districts which they have served and a summary of their experience over
the past three (3) years of successful completion of the services required herein.
Pg 10 Proposer's Initials: ____________