INVITATION TO BID ? BAXTER FAMILY HOUSING PHASE II FRAMING MATERIALS ITB 26T-CN-107

BAXTER FAMILY
HOUSING PHASE II
FRAMING MATERIALS
INVITATION TO BID
26T-CN-107
March 2025
Cook Inlet Housing Authority
Procurement Department
3510 Spenard Road
Anchorage, Alaska 99503
Phone: (907) 793-3064
Email: procurement@cookinlethousing.org

BAXTER FAMILY HOUSING - FRAMING MATERIALS
COOK INLET HOUSING AUTHORITY
TABLE OF CONTENTS
Specified Dates .......................................................................................................................... 3
Advertisement ............................................................................................................................ 4
Invitation to Bid .......................................................................................................................... 6
Bidders Checklist ....................................................................................................................... 9
Bid Form..................................................................................................................10
Form of Non-Collusive Affidavit....................................................................................14
Lobbying Certificate and Disclosure Packet ........................................................................... ....15
Indemnity and Insurance Requirements ..................................................................................... 20
TABLE OF CONTENTS
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SPECIFIED DATES
BAXTER FAMILY HOUSING PHASE II - FRAMING MATERIALS
ITB # 26T-CN-107
Description Date and Time Location
1. Bid Packet Available March 24, 2026 via CIHA Website
2. Last Day for Questions April 1, 2026, 2:00 p.m. via email
3. Bid Due Date April 14, 2026, 2:00 p.m. CIHA Main Office
SPECIFIED DATES
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ADVERTISEMENT FOR INVITATION TO BID
BAXTER FAMILY HOUSING PHASE II - FRAMING MATERIALS
ITB # 26T-CN-107
The vendor shall supply all materials required for the Baxter Family Housing Phase II
project as described in the contract documents and in accordance with applicable local,
state, and federal codes and standards. All materials shall meet the specified
performance requirements and be suitable for use in residential construction consistent
with industry standards. Any material colors, finishes, or product selections identified in
the project documents that require owner input shall be selected and confirmed by CIHA
following the bidding process and shall not affect the vendor's proposal.
The vendor shall provide the complete framing materials package, including dimensional
lumber, engineered lumber, sheathing, subfloor products, structural connectors, and all
related components identified in the contract documents. Materials required for exterior
decks shall be furnished by the vendor and shall include deck framing lumber, decking
materials, blocking, connectors, flashing, waterproofing components, and any additional
elements shown in the exterior detail drawings. All materials shall be supplied in a manner
that protects them from moisture and physical damage.
CIHA will provide an approximate materials list for bidding purposes. The vendor shall
base its pricing on the quantities provided. If discrepancies, omissions, or inconsistencies
are identified during bid preparation, the vendor may submit a revised or supplemental
materials list as part of its proposal. All vendor-submitted lists shall be treated as
informational only unless specifically accepted by CIHA. The vendor shall not be
responsible for preparing a full project materials takeoff.
The vendor shall ensure that the materials supplied conform to the requirements of the
contract documents and shall verify that delivered products match the items and
quantities listed on the final approved purchase order. The vendor shall notify CIHA of
any shipping shortages, damages, or manufacturer-related issues. Delivery shall be
made to the designated laydown area in Anchorage identified by CIHA, and the vendor
shall be responsible for offloading all materials from their delivery vehicle and placing
them within the designated area in a manner that protects the products from moisture and
damage.
The vendor shall provide the documentation normally associated with the materials
supplied, including product data, certifications, warranties, and any specific submittals
identified in the contract documents. All records and supporting information shall be
accurate and submitted in accordance with CIHA requirements. The vendor shall maintain
material-related documentation for CIHA's project files and furnish additional product
information if reasonably requested to support verification of materials delivered to the
project.
ADVERTISEMENT FOR INVITATION TO BID
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Bids must be hand-delivered or mailed to CIHA at 3510 Spenard Road, Anchorage, Alaska 99503
or emailed to procurement@cookinlethousing.org to be received by the deadline below. Bids
received after this deadline shall not be accepted. It is the bidder's responsibility to ensure its bid
is received at the specified location and time.
Specified Dates:
Bid Packet Available March 24, 2026
Last Day for Questions April 1, 2026, 2:00 p.m.
Bid Due Date April 14, 2026, 2:00 p.m.
Bid documents will be available on CIHA's website at www.cookinlethousing.org. Plan holders
are responsible to check the website for addenda.
This Invitation to Bid is not to be construed as a commitment of any kind nor does it commit CIHA
to pay for any cost incurred in the submission of bids or any other incurred costs prior to the
execution of a contract.
Published March 24, 2026, through April 14, 2026, at www.cookinlethousing.org.
ADVERTISEMENT FOR INVITATION TO BID
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INVITATION TO BID
BAXTER FAMILY HOUSING PHASE II - FRAMING MATERIALS
ITB # 26T-CN-107
Cook Inlet Housing Authority (CIHA) is accepting sealed bids hand-delivered, mailed, or emailed
from responsible and responsive vendors for the Baxter Family Housing Phase II - Framing
project, located at 4230 Baxter Road, Anchorage, Alaska.
Sealed bids must be submitted, clearly marked: "Attn: Procurement, ITB # 26T-CN-107,
Baxter Family Housing Phase II - Framing Materials - Do Not Open". Mailed bids must be
received at CIHA, Attention: Procurement, 3510 Spenard Road, Anchorage, Alaska 99503.
Emailed bids must be received by the Procurement Department at
procurement@cookinlethousing.org. CIHA will reject bids received after the Bid Due Date. Faxed
bids will not be accepted. CIHA will open and read accepted bids at the time stated in the
Specified Dates.
Mailed and hand-delivered bids: Bids must be received no later than the deadline stated
in the Specified Dates according to the time clock located at CIHA's front desk.
Emailed bids: Bids must be received no later than the deadline, according to the time and
date received by CIHA's email server.
QUESTIONS
CIHA will not be bound by any oral interpretation of this ITB. Questions are encouraged and must
be sent in writing to Procurement by the deadline in the Specified Dates. Questions received
after the deadline will be disregarded. Substantive issues received by the deadline will be
answered by addendum to all plan holders.
Email: procurement@cookinlethousing.org
No questions shall be directed to any other CIHA employees or CIHA representatives.
SCOPE OF WORK
The vendor shall supply all materials required for the Baxter Family Housing Phase II project as
described in the solicitation documents and in accordance with applicable local, state, and
federal codes and standards. All materials shall meet the specified performance requirements
and be suitable for use in residential construction consistent with industry standards. Any
material colors, finishes, or product selections identified in the project documents that require
owner input shall be selected and confirmed by CIHA following the bidding process and shall not
affect the vendor's proposal.
The vendor shall provide the complete framing materials package, including dimensional lumber,
engineered lumber, sheathing, subfloor products, structural connectors, and all related
components identified in the solicitation documents. Materials required for exterior decks shall
be furnished by the vendor and shall include deck framing lumber, decking materials, blocking,
connectors, flashing, waterproofing components, and any additional elements shown in the
exterior detail drawings. All materials shall be supplied in a manner that protects them from
moisture and physical damage.
INVITATION TO BID
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CIHA will provide an approximate materials list for bidding purposes. The vendor shall base its
pricing on the quantities provided. If discrepancies, omissions, or inconsistencies are identified
during bid preparation, the vendor may submit a revised or supplemental materials list as part of
its proposal. All vendor-submitted lists shall be treated as informational only unless specifically
accepted by CIHA. The vendor shall not be responsible for preparing a full project materials
takeoff.
The vendor shall ensure that the materials supplied conform to the requirements of the
solicitation documents and shall verify that delivered products match the items and quantities
listed on the final approved purchase order. The vendor shall notify CIHA of any shipping
shortages, damages, or manufacturer-related issues. Delivery shall be made to the designated
laydown area in Anchorage identified by CIHA, and the vendor shall be responsible for offloading
all materials from their delivery vehicle and placing them within the designated area in a manner
that protects the products from moisture and damage.
The vendor shall provide the documentation normally associated with the materials supplied,
including product data, certifications, warranties, and any specific submittals identified in the
solicitation documents. All records and supporting information shall be accurate and submitted
in accordance with CIHA requirements. The vendor shall maintain material-related
documentation for CIHA's project files and furnish additional product information if reasonably
requested to support verification of materials delivered to the project.
INDEMNITY AND INSURANCE REQUIREMENTS
See Insurance and Indemnity Requirements Form for details on the insurance requirements. No
Contract will be signed until the certificate(s) of insurance have been received and approved by
the CIHA Procurement Manager. If the insurance expires or is cancelled during the term of the
contract, progress payments will be suspended, and work must cease.
PAYMENT TERMS
CIHA shall issue Purchase Orders for the procurement of materials under this ITB. The
successful bidder shall furnish materials only upon issuance of a valid CIHA Purchase Order,
unless otherwise authorized in writing by CIHA. Vendor shall submit invoices for materials
delivered and accepted by CIHA. Payment shall be made in accordance with the applicable
Purchase Order and requirements. Terms shall be NET thirty (30) days, subject to any discounts
for prompt payment. All invoices must include, at a minimum, the CIHA Purchase Order Number,
Project Name, description of materials, quantities, unit pricing, and total invoice amount. CIHA
reserves the right to withhold payment for incomplete, inaccurate, damaged, nonconforming, or
rejected materials.
INVOICE SUBMISSION
Invoices shall be sent to CIHA Accounts Payable Department by one of the following methods:
email to cihaap@cookinlethousing.org; or by mail, to Cook Inlet Housing Authority, Attention:
Accounts Payable, 3510 Spenard Road, Anchorage, Alaska 99503.
BID SUBMITTAL
Bidder shall supply all information and submittals required by the ITB documents to constitute a
proper bid. The bid must clearly state the legal name, address, telephone number, and email
address of the bidder. The bid must be signed above the typed or printed name and title of the
signer. The signer shall have the legal authority to bind the bidder to the bid. Any changes that
are made to this bid using correction fluid, writing utensils, etc. before submission must be dated
INVITATION TO BID
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and initialed in each area that a change was made. No bids may be withdrawn without the written
consent of CIHA for a period of ninety (90) days subsequent to the deadline date for receipt of
bids.
AWARD
Award of a total lump-sum purchase order for the specified materials shall be made in
accordance with CIHA's Procurement Policy to the lowest priced, responsive, and responsible
bidder whose bid conforms to the requirements of this ITB. CIHA reserves the right to reject any
or all bids, to waive minor informalities or irregularities in bids received, and to make award in
the best interest of CIHA. This ITB shall not be construed as a commitment of any kind, nor shall
it obligate CIHA to pay any costs incurred in the preparation or submission of a bid, or any other
costs incurred prior to the issuance of a Purchase Order. CIHA reserves the right to make a
single award or multiple awards, as determined to be in its best interest.
DISPUTES
In the event any dispute arises from this ITB, such dispute will be resolved in accordance with
CIHA's policies and procedures.
INVITATION TO BID
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BIDDERS CHECKLIST
BAXTER FAMILY HOUSING PHASE II - FRAMING MATERIALS
ITB # 26T-CN-107
NOTICE TO BIDDERS: REMOVE THIS SECTION AND SUBMIT WITH BID
All responsive Bids MUST contain the following:
1. Bid Form*
2. Lobbying Certificate and Disclosure Packet*
3. Form of Non-Collusive Affidavit*
4. Current State of Alaska Business License
5. Completed IRS form W9*
6. Acknowledgment of Addendums* (if applicable)
*All Bid documents requiring signature must be signed and dated.
Bids submitted without one or more requirements listed above are subject to
rejection.
BIDDERS CHECKLIST
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BID FORM
BAXTER FAMILY HOUSING PHASE II - FRAMING MATERIALS
ITB # 26T-CN-107
1) The undersigned, (Company
Name) on this date: , having familiarized itself with the local
conditions affecting the scope and cost of work and with the Invitation to Bid (ITB), hereby
proposes to furnish all labor, material, equipment (labor and equipment include delivery of
materials to the jobsite only) required to complete the Baxter Family Housing Phase II -
Framing Materials project in accordance with all sections of this Invitation to Bid.
Bidder to submit a Total Lump Sum bid to complete the work as described in the ITB.
Additionally, the bid shall include all administrative requirements of the contract, including
but not limited to providing lien releases as required, and other tasks required under the
contract, as well as ancillary and miscellaneous work as described or reasonably inferable
from the ITB.
This Item list is for one building. There are 5 buildings total:
Quantity: Item: Price for Each: Total Price:
5/8x3"x3" Galvanized Plate
200 $ $
Washers
200 5/8" Galvanized HEX Nuts $ $
8 7 12" x 50' Sill Sealer $ $
21 2x8x16' #2 HF Treated GC ICT $ $
9 2x6x16' #2 HF Treated GC ICT $ $
380 2x6x16' #2 HF BTR $ $
355 2x4x16' #2 HF BTR $ $
32 11 7/8" BCI-6000 32' 2-5/16" $ $
62 11 7/8" BCI-6000 36' 2-5/16" $ $
11 11 7/8" BCI-6000 24' 2-5/16" $ $
IUS 2.37/11.88 Face-mount
192 $ $
Joist Hangers
145 23/32" 4x8 T&G OSB $ $
DAP 4000 Construction
64 $ $
Adhesive 28 oz
210 2x4x10' #2 BTR HF $ $
40 2X6X10' #2 BTR HF $ $
625 2x6x92 5/8" Stud HF $ $
625 2X4X92 5/8" Stud HF $ $
115 7/16" 4x8 OSB $ $
41 Simpson HDU-5 SDS 2.5 $ $
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