On-Call Engineering Services Addendum No. 1

Location:	New Mexico
Posted:	Oct 16, 2024
Due:	Oct 24, 2024
Agency:	Santa Fe County
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Solicitation No:	2025-0101-CMO/BT
Publication URL:	To access bid details, please log in.

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Justin S. Greene

Commissioner, District 1

Anna Hansen

Commissioner, District 2

Camilla Bustamante

Commissioner, District 3

Anna T. Hamilton

Commissioner, District 4

Hank Hughes

Commissioner, District 5

Gregory S. Shaffer

County Manager

October 15, 2024

SANTA FE COUNTY

RFP No. 2025-0101-CMO/BT

ON-CALL ENGINEERING SERVICES

ADDENDUM NO. 1

Dear Proponents,

This addendum is issued to reflect the following immediately. It shall be the responsibility of

interested Offerors to adhere to any changes or revisions to the RFP as identified in this Addendum

No. 1. This documentation shall become permanent and made part of the departmental files.

BY ADDENDUM NO. 1, ALL PREFERENCES ARE REMOVED FOR CONSIDERATION

ATTACHMENT A: SAMPLE ENGINEERING CONTACT PART A & B

ATTACHMENT B: PROJECT ASSIGNMENT FORM

ATTACHMENT C: PRE-PROPOSAL SIGN-IN SHEET

______________________________________________________________________________

PLEASE NOTE: The County requests that each proposal include an hourly rate scale to

include the hourly rates for your Design Team, including, but not limited to Principle, Project

Manager, Drainage Engineer, Roadway Engineer, QA & QC, Civil Engineer, Structural, etc.

The rate scale will not be scored or be a consideration for contract award. The purpose is to

have an established hourly rate for Project Assignments.

Question 1.

The RFP covers a broad range of services that may not be provided by a single firm. Is it the

County's intention for proposers to provide teams (Primes and Subconsultants) to provide all

services; or illustrate the services identified in the RFP that our firm is qualified to provide?

Response to Question 1:

Offerors may list their teams for providing all services; however, it is not required. As a

qualification-based selection RFP, Offerors will be evaluated on the services that are qualified to

provide.

102 Grant Avenue · P.O. Box 276 · Santa Fe, New Mexico 87504-0276 · 505-986-6200 · FAX:

505-995-2740 www.santafecountynm.gov

Questions 2.

Does a cover letter count towards the 20-page limitation?

Response to Question 2:

The cover page does not count against the page limit. The page limit is specific only to the Offerors

responses to the criteria factors.

Question 3.

Are 11x17 pages allowed? If so, do they count as one or two pages?

Response to Question 3:

11x17 pages are not allowed in response to the criteria factors.

Question 4.

Regarding the County's request to provide the Firm's current and anticipated workload, including

specific projects, can the response in the proposal be limited to the firm's local office from which

the work will be completed? Or, is it the County's intent for the firm to list all projects across

multiple states?

Response to Question 4:

The purpose of this criteria factor, Offerors are expected to provide current and anticipated

workloads of the Offeror’s Team that may be assigned to a project for the County.

Question 5.

The RFP states “Proposals must be addressed and delivered to the Procurement Manager at the

address listed in Section II.F. Proposals must be sealed and labeled on the outside of the package to

clearly indicate that they are in response to the County's Request for Proposals No. 2025-0101-

CMO/BT. Proposals may also be submitted electronically via Dropbox at the link provided

below.” Our company has a sustainability action plan in place and limits the amount of unnecessary

printing in our offices and job sites. Please confirm that proposals may be submitted in a digital

format only.

Response to Question 5:

Electronic submissions of Proposals are acceptable.

Question No. 6.

Are there any individual task order amount or combined award limits under this contract?

102 Grant Avenue · P.O. Box 276 · Santa Fe, New Mexico 87504-0276 · 505-986-6200 · FAX:

505-995-2740 www.santafecountynm.gov

Response to Question 6:

Yes. Please refer to Section III. Conditions Governing the Procurement, B.12 Contract Award on

page 17 of the RFP.

Question No. 7.

May the document format be changed from “The document shall be typewritten on standard 8 1/2 x

11 paper, with a font no smaller than 12 pt. pitch, with nominal 1” margins and normal line

spacing.” To “The document shall be typewritten on standard 8 1/2 x 11 paper, with a font no

smaller than 10 pt. pitch, with nominal 0.5” margins and normal line spacing.

Response to Question 7:

The document format will remain as 12 pt and 1” margins.

Question No. 8.

May the font used in graphics be smaller than 12 pt. (or 10 pt. if the specifications are changed as

noted above)?

Response to Question No. 8:

The font in graphics may be smaller that 12 pt, but not less than 10 pt.

Question No. 9.

May resumes be excluded from the page count?

Response to Question No. 9:

Resumes and/or attachments are excluded from the page limits.

Question No. 10.

Is it possible to obtain the list of firms that currently hold this contract?

Response to Question No. 10:

The County does not currently have contacts with Engineering firms for On-Call services.

Question No. 11.

How many firms will be awarded per discipline?

Response to Question No. 11:

102 Grant Avenue · P.O. Box 276 · Santa Fe, New Mexico 87504-0276 · 505-986-6200 · FAX:

505-995-2740 www.santafecountynm.gov

The County may award as many qualified firms as deemed to be in the best interest of the County.

The County does not have a specific number of contract awards.

Please add this Addendum No. 1 to the original proposal documents and refer to proposal documents,

as such. This and all subsequent addenda will become part of any resulting contract documents and

have effects as if original issued. All other unaffected sections will have their original interpretation

and remain in full force and effect. Responders are reminded that any questions or need for

clarification must be addressed to Bill Taylor, Procurement Manager at

wtaylor@santafecountynm.gov

102 Grant Avenue · P.O. Box 276 · Santa Fe, New Mexico 87504-0276 · 505-986-6200 · FAX:

505-995-2740 www.santafecountynm.gov

EXHIBIT A

Agreement No. 2025-0101-CMO/BT

AGREEMENT BETWEEN SANTA FE COUNTY AND

ENGINEER

FOR ON-CALL PROFESSIONAL ENGINEERING SERVICES

PROJECT ___________________________________

SANTA FE COUNTY

PURCHASING DIVISION

Part A of Two Parts

THIS AGREEMENT is made this _________day of _________, 20__, between Santa Fe County,

a political subdivision of the state of New Mexico (the “County”), and

_______________________(a corporation, professional corporation, or limited liability company

licensed to do business in the State of New Mexico) (the “Engineer”).

The County:

The Engineer:

Santa Fe County

PO Box 276

Santa Fe, New Mexico 87504-0276

Telephone: 505-986-6200

E-mail:

RECITALS

WHEREAS, the

Department needs “on-call” engineering services on an as-

needed basis for a variety of

projects throughout the County as funding

becomes available and as specific needs are identified; and

WHEREAS, pursuant to NMSA 1978, Section 13-1-112 and 13-1-117, and the Santa Fe County

Purchasing Regulations and Policy Manual, competitive sealed proposals were solicited through

SANTA FE COUNTY

PURCHASING DIVISION

On-Call Engineer Agreement Part A of Two Parts

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

On-Call Engineering Services Addendum No. 1

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See also