PUBLIC RELATIONS SERVICES FOR UH HNEI, MANOA
| Location: | Hawaii |
|---|---|
| Posted: | Nov 20, 2025 |
| Due: | Dec 23, 2025 |
| Agency: | State Government of Hawaii |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | P26001062 |
| Publication URL: | To access bid details, please log in. |
General Information
P26001062 PUBLIC RELATIONS SERVICES FOR UH HNEI, MANOAGeneral InformationSolicitation Number
P26001062 version:
01 Status
ReleasedDepartmentUniversity of HawaiiDivisionUniversity of HawaiiIslands (where the work/delivery is to be performed)
StatewideCategoryServicesRelease Date 11/12/2025Amendment Date & Time11/20/2025 10:00 AMAmendment Reason
1. Offer Due Date and Time is extended from: 12/10/2025 02:30 PM To: 12/23/2025 02:30 PM.
2. Answer Publish Date and Time is extended from 10/26/2025 04:30 PM to 12/05/2025 04:30 PM.Offer Due Date & Time12/23/2025 02:30 PMDescriptionRFP No. 26-4093 TO PROVIDE PUBLIC RELATIONS SERVICES FOR THE UNIVERSITY OF HAWAII NATURAL ENERGY INSTITUTE, UNIVERSITY OF HAWAII AT MANOA, HONOLULU, HAWAII.Contact PersonAllen, Sarah-JaneEmail sallen9@hawaii.edu Phone808-213-1210General CommentsProcurement OfficerSarah AllenAttachments RFP264093FINAL.pdf
RFP264093Amend1.pdf Download All
P26001062 version:
01 Status
ReleasedDepartmentUniversity of HawaiiDivisionUniversity of HawaiiIslands (where the work/delivery is to be performed)
StatewideCategoryServicesRelease Date 11/12/2025Amendment Date & Time11/20/2025 10:00 AMAmendment Reason
1. Offer Due Date and Time is extended from: 12/10/2025 02:30 PM To: 12/23/2025 02:30 PM.
2. Answer Publish Date and Time is extended from 10/26/2025 04:30 PM to 12/05/2025 04:30 PM.Offer Due Date & Time12/23/2025 02:30 PMDescriptionRFP No. 26-4093 TO PROVIDE PUBLIC RELATIONS SERVICES FOR THE UNIVERSITY OF HAWAII NATURAL ENERGY INSTITUTE, UNIVERSITY OF HAWAII AT MANOA, HONOLULU, HAWAII.Contact PersonAllen, Sarah-JaneEmail sallen9@hawaii.edu Phone808-213-1210General CommentsProcurement OfficerSarah AllenAttachments RFP264093FINAL.pdf
RFP264093Amend1.pdf Download All
Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to:
Allen, Sarah-Jane.
P26001062 PUBLIC RELATIONS SERVICES FOR UH HNEI, MANOALine Items
#
Title
Quantity
Unit of Measure
Commodity Code
Code Table
GeneralQuantity1Unit of MeasureLOTTitlePROVIDE PUBLIC RELATIONS SERVICESDescriptionSCOPE OF WORK
TASK 1: Communications Plan Objective: Develop a comprehensive communications plan including select HNEI activities but
centered on HEPF’s goals. The communications plan will provide the framework for activities
for the forum over the course of a year. The communication plan should identify and
strategically incorporate optimal mediums for different audiences.
TASK 2: Website Redesign for HEPF Objective: Update the HEPF website for improved viability and engagement. The contractor will provide content communication training to HNEI staff and assist in content management, but will not be solely responsible for maintaining content. The primary activities for this task will be updating the WordPress website with timely and engaging material. The updated website will serve as a modern, accessible, and engaging platform to effectively communicate HEPF’s
mission, research, and energy industry-relevant information to its target audience.
TASK 3: Email/Newsletter Design and Campaign Objective: In collaboration with HNEI, create engaging newsletters that inform and inspire
HEPF members, stakeholders, policymakers and stakeholders. Content will strengthen
relationships and include updates on research activities and projects, Forum activities, news from the Capitol, and industry news. HNEI staff will maintain listserv and will be responsible for the distribution of emails and newsletters once content is finalized for each newsletter.
TASK 4: Legislative Briefings and Reports – Digital and Print Mediums Objective: Working with HNEI staff, develop a template for legislative briefs that is consistent
with HNEI’s and HEPF’s branding guidelines. The template will be designed for adaptability
across different audiences, including policymakers, stakeholders, and the public, ensuring clarity, visual appeal, and accessibility. The Contractor will also incorporate research products into report templates to strengthen relationships and the brand of HNEI and HEPF as a leader in relevant and timely engagement and research.
TASK 5: Graphic Design of Collateral Objective: Design professional graphics and infographics, photos, and imagery to be used with
HNEI and HEPF materials and collateral, on HEPF website, LinkedIn, newsletters, briefings,
and reports.
TASK 6: Annual Forum Event Objective: The objectives of the PR campaign for the legislative briefing are to effectively
communicate key messages and reasons why legislators and stakeholders should attend the one-day event. The materials should get the attention of lawmakers, generate awareness and support for the policies or initiatives that will be discussed, and position the organization as a credible and knowledgeable resource on the topics that will be presented at the conference. The campaign will need to attract attendance by targeted legislators and stakeholders, by providing clear and engaging materials.
Attachments
Print
| Commodity Code | Description |
| 541613 | Marketing management consulting services |
| 541910 | Marketing analysis services |
| 541820 | Public relations agencies |
| 541910 | Marketing research services |
| 541820 | Public relations consulting services |
| 541820 | Public relations services |
| 541613 | Marketing consulting services |
TASK 1: Communications Plan Objective: Develop a comprehensive communications plan including select HNEI activities but
centered on HEPF’s goals. The communications plan will provide the framework for activities
for the forum over the course of a year. The communication plan should identify and
strategically incorporate optimal mediums for different audiences.
TASK 2: Website Redesign for HEPF Objective: Update the HEPF website for improved viability and engagement. The contractor will provide content communication training to HNEI staff and assist in content management, but will not be solely responsible for maintaining content. The primary activities for this task will be updating the WordPress website with timely and engaging material. The updated website will serve as a modern, accessible, and engaging platform to effectively communicate HEPF’s
mission, research, and energy industry-relevant information to its target audience.
TASK 3: Email/Newsletter Design and Campaign Objective: In collaboration with HNEI, create engaging newsletters that inform and inspire
HEPF members, stakeholders, policymakers and stakeholders. Content will strengthen
relationships and include updates on research activities and projects, Forum activities, news from the Capitol, and industry news. HNEI staff will maintain listserv and will be responsible for the distribution of emails and newsletters once content is finalized for each newsletter.
TASK 4: Legislative Briefings and Reports – Digital and Print Mediums Objective: Working with HNEI staff, develop a template for legislative briefs that is consistent
with HNEI’s and HEPF’s branding guidelines. The template will be designed for adaptability
across different audiences, including policymakers, stakeholders, and the public, ensuring clarity, visual appeal, and accessibility. The Contractor will also incorporate research products into report templates to strengthen relationships and the brand of HNEI and HEPF as a leader in relevant and timely engagement and research.
TASK 5: Graphic Design of Collateral Objective: Design professional graphics and infographics, photos, and imagery to be used with
HNEI and HEPF materials and collateral, on HEPF website, LinkedIn, newsletters, briefings,
and reports.
TASK 6: Annual Forum Event Objective: The objectives of the PR campaign for the legislative briefing are to effectively
communicate key messages and reasons why legislators and stakeholders should attend the one-day event. The materials should get the attention of lawmakers, generate awareness and support for the policies or initiatives that will be discussed, and position the organization as a credible and knowledgeable resource on the topics that will be presented at the conference. The campaign will need to attract attendance by targeted legislators and stakeholders, by providing clear and engaging materials.
Attachments
Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to:
Allen, Sarah-Jane.
- VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
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COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
- RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
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OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud. - ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
- HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
- QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
- TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
- Order of Precedence: All requirements, including terms and conditions, contained in the solicitation shall apply and in the event of any conflicting language, the solicitation language shall hold precedence.
- VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
- VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
- University of Hawaii General Provisions: All solicitations and awards shall be conducted in accordance with the terms and conditions specified in each specific solicitation and the University of Hawaii General Provisions dated September 2013 incorporated by reference. http://hawaii.edu/oprpm/docs/GP0913.pdf
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