Keslinger Road Substation Upgrade

Location:	Illinois
Posted:	Feb 27, 2026
Due:	Mar 27, 2026
Agency:	City of Geneva
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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CITY OF GENEVA

Request for Qualifications

For

Engineering Services

Keslinger Road Substation Upgrade

Statement of Qualifications Due: March 27, 2026 (3:00 p.m.)

Obtain information from and submit qualifications to:

Aaron Holton

City of Geneva

1800 South Street

Geneva, Illinois 60134

(630) 232-1551

CITY OF GENEVA, ILLINOIS

RENEWABLES, STORAGE AND CARBON OFFSETS

REQUEST FOR QUALIFICATIONS

A. Project Introduction

The City of Geneva, Public Works Department will accept sealed Statements of

Qualifications until Friday, March 27, 2026 at 3:00 pm. for Professional Services to

upgrade the Keslinger Road Substation.

B. Project Description

The City of Geneva (hereafter City) is seeking engineering services to provide design and

project management services for the procurement and construction of Switchgear/PDC

control building, required substation package and engineering .The Consultant’s work

is expected to consist of the following:

1. The Keslinger Road Substation upgrade will consist of removal of existing 12kV

buss work, reclosures and control house. The new PDC will consist of a 12kV

main and four 12kV circuit breakers, provision to expand 12kV circuit breakers

to a total of six, relaying, RTU and related communications. CONSULTANT will

provide design and project management service for the forementioned project.

The Consultant shall perform and carry out, in a professional and satisfactory manner, the

necessary services to complete the work. The City will provide a qualified Liaison to assist

the Consultant in City interpretations.

A minimum five years’ experience providing similar services is desired for the proposed

Project Manager.

The City will review all qualification submittals and based on the review one or more

firm(s) will be selected and a mutually agreeable design fee will be negotiated.

C. Scope of Services (Generalized)

The objective of the project is to provide upgraded facilities at the Keslinger Road

substation as well as a means of providing a tertiary circuit for the Delnor Hospital Campus

located approximately 1 mile east of the substation. The existing substation buss and

feeders consists of overhead buss work and Cooper Form 6 reclosures. As part of this

project, the existing equipment will be removed and the new PDC will be installed in

approximately the same location in the substation. Existing conduits will be intercepted

and trained into the new PDC, conduits for new circuits will be stubbed outside of the

substation fence. Fiber Optic communications will be moved from the existing substation

control house to the new PDC to facilitate SCADA and network communications. Services

shall provide for project management including support for bidding and procurement,

construction support and closeout documents. Completion of the project is projected to be

18 months after the award of a PSE contract.

D. Other Related Services

The execution of the Project objectives stated above will require considerable coordination

and communication with City Staff. This coordination and communication will require that

the consultant be prepared to commit the required personnel to attend approximately 6-8

project team meetings with the City of Geneva Team to successfully achieve the desired

results as well as be available to support the construction activities as needed. It is further

anticipated that the consultant provide the required personnel to attend City Council

committee of the whole and other meetings on an as needed basis.

E. Consultant Personnel and Project Approach Methodology

The consultant shall provide sufficient information to adequately describe his/her strategy

in performing the engineering services and producing the work product expected in the

time line required. During the progress of this study, the consultant shall assign one

individual as the principal contact for the City. That individual shall have adequate

authority to respond in a successful manner to all requirements both stated in this RFQ or

otherwise deemed necessary by the City during the project. The consultant shall provide

the following information:

1. Project Management - Team - key Personnel / Contractors

a. Provide the names of all companies, sub-contractors, joint venture

partners, etc. that are proposed to provide resources during the

conduct of the study.

b. Provide description of the key personnel proposed to be involved

in the study, their roles/responsibilities, etc.

c. Provide resumes for all personnel assigned and proposed to be

involved in this study (i.e. #1b., above).

2. Experience providing engineering services for the design and construction of

12kV substations

a. Summarize top five (5) projects including project scopes and

deliverables, sub consultants, joint venture partners, or other firms

or individuals proposed to be involved in the project. Included in

the description of experience shall be:

Project name

2. Project Owner (Client) - Contact Person (Name, Address,

Telephone, etc.)

3. Project Description - (Capacity, Process, Operational Scheme,

etc.)

4. Project Dates - Planning, Design, Construction (Project

Schedule)

5. Project Construction Costs - Was budget maintained?

3. Project Approach and Schedule – Provide description on how you will go about

completing the scope of services provided above and a timeline on when the

items will be completed.

4. Any additional information the Consultant feels will better document and

present the Consultants qualifications. Keep in mind that the City prefers to

receive clear, concise and complete information devoid of excess promotional

material.

F. Submittal Information

Six (6) unbound copies of the consultant's RFQ document shall be submitted to the person

stated below no later than 3:00 p.m. on Friday, March 27, 2026:

Aaron Holton

City of Geneva

1800 South Street

Geneva, IL. 60134

G. Consultant Selection Process

It is anticipated that the City will employ a qualification based selection procedure that

involves the review of SOQ's, the evaluation and ranking of submittals, negotiation of fees

with the most qualified firm(s) and the award of a contract. The evaluation of submittals

and fee negotiations are expected to be performed by City Staff. Formal contract approval

and award will be made by the City Council.

H. Evaluation Criteria

1. Statement of Qualifications (SOQ) Criteria:

• Are similar and current projects (within the last 5 years) included to

document the Consultants qualifications?

• Are individual staff members identified to document that the

Consultant has the staff to perform the work?

• Does the Consultant have appropriate management and support staff

with the requisite experience for work in this type of project?

• Locally available staff?

• Has the Consultant worked for the City in the past?

• Are the staff identified in the SOQ the same staff that performed the

work on the projects submitted?

• If the Consultant has identified areas in which he/she is lacking

expertise, does the weakness affect a major component of the project?

• Is the SOQ clear, concise, complete and devoid of excess promotional

material?

2. Project Staffing Criteria:

• Knowledge of Project Manager? Is the Project Manager qualified to

manage all phases of the project?

• Has the Consultant demonstrated ability in studying and designing

similar projects?

• Does the support staff have sufficient experience with related work?

• Is there an appropriate mix of professional and technical staff?

• Are all required disciplines identified for this scope of work?

• If sub-consultants are proposed, have they worked with the consultant

before?

• Have all team members had similar experience regarding project scope

and magnitude?

3. Project Experience Criteria:

• Are similar and current (last 5 years) projects submitted as examples?

• Does the reference confirm a "job well done"?

• Are references current and accessible?

• Does the State of Illinois regulatory and review agencies have a

positive experience with the Consultant?

4. Project Approach Criteria:

• Is a clear understanding of the project stated and demonstrated

throughout?

• Is the scope detailed and comprehensive?

• Is the scope consistent with the teaming and staffing levels?

5. Proposed Schedule Criteria:

• Does the proposed schedule coincide with the stated deliverable?

• Is adequate time allotted for each task?

• Are specific delivery dates identified for the milestones?

• Does the schedule include review time?

• Is the project schedule complete, detailed and yet easy to understand?

Does it match the scope and staffing levels?

6. Proposal Content Criteria:

• Is the SOQ as brief as possible and devoid of excess promotional

material?

• Does the SOQ present all the required material in a professional

manner?

• Does the SOQ address all required information?

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	Keslinger Road Substation Upgrade
Category:	Requests For Bids and Proposals
Status:	Open