Request for Qualifications: 26-25014B Structural Assessments at Town Facilities Addendum 1

TOWN OF HOLLY SPRINGS, NC
REQUEST FOR QUALIFICATIONS
RFQ 26-25014B Structural Assessments at Town Facilities
Issue Date: April 24, 2026
Due Date : May 22, 2026, by 2:00 PM
____________________________________________________________________________________
I. PURPOSE
The Town of Holly Springs is seeking Statements of Qualifications (SOQs) from
licensed Structural Engineering firms to perform structural assessments at W.E. Hunt
Recreation Center Gymnasium, Fire Station 1, and the Parks & Recreation
Maintenance Facility Storage. All SOQs submitted in response to this RFQ should
specifically address the scope of work below as it relates to all buildings.
II. SCOPE OF WORK
1. Town of Holly Springs W.E. Hunt Recreation Center Gymnasium
301 Stinson Ave, Holly Springs, NC 27540
Use: A community centered hub for health, recreation, and social
activities.
Status: Open to the public; Serves between 840-1,200 patrons on a
weekly basis.
Square Footage: 27,000 SF
2. Town of Holly Springs Fire Station 1 (FS1)
700 Flint Point Lane, Holly Springs, NC 27540
Use: 24/7 operational base that houses fire staff, their equipment, and
emergency vehicles.
Status: Occupied and in-service
3. Town of Holly Springs Parks & Recreation Maintenance Facility Storage
521 Lee St, Holly Springs, NC 27540
Use: Town Parks and Recreation maintenance storage area (not the
primary building). There are two (2) exterior lean-to structures and
small block garage structure. These are used to store maintenance
equipment and materials.
Status: Block garage structure is not in use due to safety concerns and
standing water. Lean-to structures are being used to store
equipment and materials.
Square Footage: Includes 3 structures
* Block building is approximately 20' x 40' or 800 sqft
* Lean-to #1 is approximately 145' x 25' or 3,625 sqft
* Lean-to #2 is approximately 75' x 25' or 1,875 sqft
The selected firm will provide professional structural engineering services typical to
structural assessments of occupied, commercial buildings.
Assessment should include, but is not limited to:
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* Analysis of all existing structural systems to determine the condition,
capacities, and limitations of the entire building or structure (not just selective
analysis of areas with obvious structural deficiencies);
* Assessment of the overall condition of various structural systems and
components throughout the facility using a facility condition index or similar
method to provide a basis for analysis;
* Evaluation of the building's foundation, framing, walls, columns, supports,
beams, and other superstructure/structural /construction systems;
* Determination of the existing load bearing capacity for individual structural
components;
* Identification of structural deficiencies that need to be addressed for an
adaptive use;
* Determination of the causes and extent of existing or potential structural
failures;
* Assessment of the overall structural integrity of the building;
* Investigation of the soil bearing capacity, scour resistance, and building
envelope features;
* Assessment of the integrity, capacity, and function of the building's
stormwater conveyance system, gutters, and downpipes;
* A lifecycle evaluation of the building components and structural systems;
* Using the International Existing Building Code (IEBC) standards on structural
renovation, identify thresholds that may trigger additional structural work
during major renovations (non-structural code areas such as accessibility,
energy, egress, fire safety, etc. are excluded);
* Consideration of site history, prior building reports, and documentation of
previous structural work performed;
* Consideration of local factors including geotechnical conditions, climate and
environmental loads, surrounding infrastructure, surrounding land use, and
regulatory requirements;
* Consideration of occupancy type/building use.
Services should include, but are not limited to:
* Three site visits as described in section IV;
* A comprehensive structural report summarizing findings and
recommendations based on the scope of work;
* An in-person meeting with Town staff and management team to present and
discuss findings and recommendations;
* A signed and sealed assessment of findings and recommendations delivered
to the Town of Holly Springs Chief Building Official.
A structural report should include, but is not limited to the following:
* A comprehensive list of results and findings based on the scope of work;
* A thorough evaluation of current facility conditions and deficiencies;
* Photo documentation of all existing conditions (building systems,
components, deficiencies, etc.);
* A comprehensive list of recommended corrective actions (remediation
efforts, improvements, repairs, renovations, etc.) based on findings;
(If applicable) Documentation and justification of the need for demolition;
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* Estimated costs of recommendations and remediation efforts (including
architectural and engineering design, permit, and inspection fees) with
consideration for ROI;
* Estimated timeline and order that remediation, corrections, and renovation
efforts should occur based on the lifecycle, stability, safety, and feasibility of
the building and its components;
* Prioritization of all deficiencies on a scale of 1-5 based on the categorization
levels below:
PRIORITY TIMELINE DESCRIPTION
Critical Condition: Deficiencies or issues that need immediate
action; conditions/deficiencies that pose an immediate threat
Immediate
1 or risk to the health and safety of occupants; issues that pose
Within 1 yr
impending/imminent structural failure; critical breaches of
building code that result in severe safety implications/legal risk
Potentially Critical: Deficiencies or issues that are rapidly
deteriorating and need to be addressed to enhance
structural stability and reduce risk to the health and safety of
Within
2 occupants; if not corrected within 2-3 years, the issue could
2 - 3 yrs
pose a risk to the health and safety of occupants; issues that if
not addressed, may lead to more extensive and costly
damage/remediation efforts.
Necessary/Condition Deteriorating: Deficiencies or issues
where routine/simple maintenance could delay further
deterioration and extend the life of structural
Within
3 components/systems; includes structural/building components
3 - 5 yrs
that have exceeded their useful life but still operate with
considerable deterioration; if not corrected in 3-5 years, the
issue could pose a risk to the health and safety of occupants.
Functional Improvement Needed: Deficiencies or issues that
hinder the proper functioning or performance of the
structure's components/systems; these issues don't affect the
Within buildings structural integrity/performance in the near term;
4
5 - 10 yrs includes issues that if corrected, would reduce long-term
maintenance costs; includes structural/building components
that have exceeded their useful life but still operate with little
to no deterioration;
Recommended/Cosmetic Defects: Includes surface
imperfections or finishing flaws that do not affect the structure
but impact aesthetics; efficiency improvements; ADA
10+ yrs/
5 accessibility upgrades; issues that require low-level
Optional
maintenance to prolong the life of structural
components/systems; includes issues that do not conform to
existing codes but were "grandfathered" in their condition.
Once awarded, this contract shall occur in phases, as outlined below:
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Phase 1: All work as defined in Section II: Scope of Work for the Town of Holly
Springs W.E. Hunt Recreation Center Gymnasium.
Phase 2: All work as defined in Section II: Scope of Work for the Town of Holly
Springs Fire Station 1.
Phase 3: All work as defined in Section II: Scope of Work for the Town of Holly
Springs Parks & Recreation Maintenance Facility Storage.
Response times and availability for urgent assessments will be considered in
evaluating qualifications.
III. PROCUREMENT SCHEDULE
The following table shows the schedule of events for the conduct of this solicitation.
Details for some of the events are described in subsequent sections. All dates are
subject to change.
DATE / TIME EVENT
April 24, 2026 Issuance of Solicitation
May 4, 2026, 2PM - 2:30PM Site Visit at the Hunt Center (attendance optional
but preferred)
May 4, 2026, 2:45PM - 3:15PM Site Visit at the Maintenance Facility (attendance
optional but preferred)
May 4, 2026, 3:30PM - 4PM Site Visit at Fire Station 1 (attendance optional but
preferred)
May 8, 2026, by 5PM Deadline to Submit Questions
May 15, 2026 Town to Post Answers to Questions (if any)
May 22, 2026, by 2:00 pm Statement of Qualifications Submission Deadline
May 25, 2026 Evaluation begins with contract negotiations to
follow
IV. SITE VISIT
Optional site visits will be held on Monday, May 4, 2026 in Holly Springs, NC at the
following times and locations:
TIME LOCATION ADDRESS
2 PM - 2:30PM W.E. Hunt Recreation Center 301 Stinson Ave
2:45 PM - 3:15PM Parks & Recreation Maintenance Facility Storage 521 Lee St
3:30PM - 4 PM Fire Station 1 700 Flint Point Lane
If you plan to attend the site visit, please confirm by 5pm on Thursday, April 30, 2026
by emailing our project management team: UI-capitalprojects@hollyspringsnc.gov
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V. STATEMENT OF QUALIFICATIONS SUBMISSION INSTRUCTIONS
Format
Responses shall be submitted in a single, digital PDF file and contain the content
described below. The file should be a maximum of 15 pages in length, not including
the cover letter or authorized appendices detailed in the content section. Please
use size 11 point or larger font for readability.
Content
Responses must satisfy the criteria outlined below to be responsive to this solicitation.
Any modifications or enhancements proposed beyond the identified scope of work
outlined in this document must be clearly identified.
No work product, design, or costs/fees specific to this project may be submitted.
Failure to meet the requirements listed in this section may deem the submission as
non-responsive and be removed from consideration.
1. Cover Letter [no more than one (1) page]
Cover letters must include the following, at minimum:
* The legal name, address, and telephone number of the firm;
* The designated contact's name, title, email address, and telephone
number;
* The location in which the majority of the work will be executed and
managed. Provide the same information for each subconsultant or
each member of a joint venture, if applicable; A brief description of
your interest in this project and the unique advantages your firm/team
bring to this project;
* A statement attesting to the submittal's accuracy;
* The signature of the individual(s) authorized to execute binding legal
documents for the firm.
2. Firm(s) Information and Qualifications
Describe your firm (and any subconsultant/subcontractor firms and/or relevant
business entities) and how it's organized including but not limited to the
following:
* The business entity type
* All locations the work will be executed and managed; include the
percentage of work expected at each location (if applicable);
* The overall size/number of employees;
* The number of registered architects, engineers, and other
technical/relevant staff;
* The year the business was established and the number of years in
business for each company/firm;
* The names and title of each person authorized to enter into a contract
with the Town;
* Services provided/areas of expertise;
* Describe any litigation or arbitration (closed in the last 5 years, active,
and/or pending) in which your firm has been involved and the outcome;
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3. Qualifications and Experience of Relevant Personnel and Consultants
Identify all relevant personnel, subconsultants/subcontractors, and key
stakeholders that will be assigned to the scope of work as described in section II.
Describe their qualifications and experience including but not limited to the
following:
* Roles and expected responsibilities as it relates to the scope of work. For all
subconsultants/subcontractors, please include their percentage of work;
* An overview of the project team's current capacity and how this project
will fit into their workload;
* An organization chart of all key team members who will be directly
involved in this project, including any subcontractors, to be assigned
specifically to this project ** Organizational charts should be included in
the appendices and will not be counted against the page limitations;
* Resumes for each member of the project team that includes an overview
of their qualifications, experience, specific professional licenses,
certifications, and education as it relates to the scope of work as
described in section II; include a summary of experience with an emphasis
on experience with similar projects in a similar role ** Resumes should be
included in the appendices and will not be counted against the page
limitations;
* State any history or present condition that would put the firm/any member
of the project team in a conflict of interest;
* Three brief project profiles/summaries for assignments completed within the
past two years of similar scope and magnitude, by the proposed project
team or key/lead project team members expected to be assigned to the
scope of work as described in section II. Include contact information for
any references listed as part of these profiles. **Project profiles/summaries
should be included in the appendices and will not be counted against the
page limitations;
4. Project Approach and Schedule
Provide a detailed description of the proposed approach to the listed projects
as described in Section II: Scope of Work. Items to be covered should include,
but are not limited to:
* A detailed description of the proposer's approach to the project that
thoroughly addresses the scope of work and conveys understanding of
the intent and objective of the project;
* A description of the proposed methods, tools, project management
practices, processes, and/or quality control procedures expected to be
used in the execution of this work;
* A communications plan that involves stakeholder engagement and
regular updates;
* The proposed project schedule depicting all milestones, tasks,
deliverables, and communication points/updates.
5. Example Structural Assessment - (for 1 of the 3 project profile/summaries
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described under #3)
Provide an electronic copy of a previously completed structural assessment for
a project of similar scope and magnitude (preferably for a municipality)
**Will not be counted against the page limitations.
Appendices
Appendices to include the following (pages will not be counted in the response
page limitation):
* Copy of engineering firm license to practice in North Carolina
* Resumes of key individuals, including licensure information if applicable
* An organization chart of all key team members who will be directly
involved in this project;
* Three brief project profiles/summaries with reference information;
* Certificate of Insurance evidencing that all coverages, limits, and
endorsements required herein are maintained and in effect:
o Professional Liability Insurance greater $5M per occurrence, and
per aggregate. OR an umbrella policy of $5M plus general
commercial liability of $2M aggregate/$1M per occurrence
o Commercial General Liability
o Automobile Liability
o Worker's Compensation within statutory limits
o Employers Liability
* (Optional) Standard contract language or general conditions that the firm
seeks to incorporate into the provided Town standard professional services
contract.
Submittal Instructions
Respondents should submit one (1) navigable PDF file electronically via email to the
contact listed below by the response due date. Please reference the solicitation
name and number in the email's subject line. Upon receipt, all responses and
supporting materials become the property of the Town and are subject to public
record following contract award. Responses received after this deadline will not be
considered.
To: Purchasing Division, purchasing@hollyspringsnc.gov
Subject: RFQ 26-25014B Structural Assessments at Town Facilities
Questions Contact Information
Respondents must submit all questions, in writing, to the project management team's
email, below, and by the deadline provided in the procurement schedule. When
submitting questions, please reference the solicitation name and number, as well as
the page and section, if applicable.
UI-capitalprojects@hollyspringsnc.gov
Questions submitted after the deadline do not require a response, though the Town
will make reasonable efforts to provide clarification before the response deadline, if
possible. Apart from question submissions, respondents should refrain from
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contacting Town staff prior to the response deadline.
Addenda
Responses to question submissions and addenda (if applicable) will be posted on the
Town of Holly Springs website at the following hyperlink:
https://www.hollyspringsnc.gov/2456/Bids-Requests-for-Proposals
It is suggested that you sign up for email updates at the bottom of this page to
ensure you receive all relevant information, as it is posted. It is the respondent's
responsibility to ensure they have received, reviewed, and understand all posted
addenda.
VI. EVALUATION CRITERIA
Responses will be reviewed by a Selection Committee designated by the Town and
per the evaluation criteria defined below
* Firm's Qualifications and Relative Experience (30%)
Demonstrated ability, experience, and resources to deliver a
successful project.
* Project Team's Qualifications and Experience (30%)
Demonstrated relative experience with municipal projects of similar scale
and scope and regional/local work experience/familiarity. Qualifications
of the personnel assigned to this project that demonstrates their ability to
deliver a quality project.
* Overall Project Understanding and Approach (30%)
The overall quality of the proposal, demonstrated understanding of
the scope of work, and the project approach demonstrates the
ability and commitment to ensuring successful project delivery
* References and Example Assessment (10%)
References to previous similar work and the quality of the example
assessment.
VII. SELECTION
Firms will be selected on the basis of demonstrated competence and qualification
for the services required and in accordance with Chapter 143, Article 3D of the
North Carolina General Statutes. The Town encourages minority firm participation. A
resident firm, defined as a firm that has paid unemployment taxes or income taxes
and whose principal place of business is located in the state of North Carolina, shall
be granted a preference over a nonresident firm. No project-specific work product,
design, or costs/fees, with the exception of unit price information, will be
considered as part of the selection process.
VIII. CONTRACT AWARD
Upon completion of response evaluations, if the Town has determined a suitable
candidate, a contract will then be negotiated, for a fair and reasonable fee, with
the most qualified firm. If a contract cannot be negotiated with the most qualified
firm, negotiations with that firm shall be terminated and initiated with the next best
qualified firm. All respondents will be notified of the contract award decision via
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email.
It is anticipated that a recommendation will be forwarded to the Town Council for
contract award in summer 2026. The awarded firm is expected to begin work upon
receipt of the notice to proceed shortly after.
IX. TOWN'S RIGHTS AND OPTIONS
The Town reserves the right, at the Town's sole discretion, to take any action
affecting this solicitation, this solicitation process, or the services or facilities subject
to this solicitation, that would be in the best interests of the Town, including:
* To supplement, amend, substitute, or otherwise modify this
solicitation, including the schedule, or to cancel this solicitation, at
any time;
* To require any respondent to supplement or clarify its submission or
provide additional information relating to its response;
* To investigate the qualifications, experience, capabilities, and
financial standing of each respondent submitting a response;
* To waive any defect or irregularity in any response received;
* To reject any or all responses;
* To share the responses with Town employees, as deemed necessary
by the Town;
* To award all, none, or any part of the services and enter into
contracts with one or more of the respondents deemed by the Town
to be in the best interest of the Town, which may be done with or
without re-solicitation;
* To discuss and negotiate with any respondents their response terms
and conditions, including but not limited to financial terms; and
* To terminate discussions and negotiations with any respondent at
any time and for any reason.
Accuracy of Solicitation and Related Documents
Each respondent must independently evaluate all information provided by the Town.
The Town makes no representations or warranties regarding any information presented
in, or otherwise made available during this procurement process, and assumes no
responsibility for conclusions or interpretations derived from such information.
Additionally, the Town will not be bound by or responsible for any explanations or
conclusions regarding this or any related documents other than those provided by an
addendum issued by the Town. Respondents may not rely on any oral statement by the
Town or its agents, advisors, or consultants.
If a respondent identifies potential errors or omissions in this or any other related
documents, the respondent should immediately notify the Purchasing Manager of such
potential discrepancy, in writing. The Town may issue a written addendum if it
determines correction is necessary.
Expense of Solicitation Process
The Town accepts no liability and respondents will have no actionable claims for
reimbursement of any costs or expenses incurred while participating in this solicitation
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process. This includes expenses and costs related to response submission, submission of
written questions, interview attendance, contract negotiations, or activities required for
contract execution.
X. DISCLOSURES
Confidentiality
Responses to the solicitation will become public records and, therefore, will be
subject to public disclosure. However, North Carolina General Statutes Section 132-
1.2 provides a method for protecting some documents from public disclosure. If the
respondent follows the procedures prescribed by those statutes and designates a
document confidential or trade secret, the Town will withhold the document from
public disclosure to the extent that is entitled or required to do so by applicable law.
Equal Employment Opportunity
The Town of Holly Springs does not discriminate in administering any of its programs
and activities. The selected respondent will be required to ensure that no person shall
be denied employment, fair treatment or be discriminated against on the basis of
race, sex, religion, age, national origin, or handicap.
Minority/Women/Small Business Enterprise
It shall be the practice of the Town of Holly Springs to provide minority-owned,
women-owned, and small business enterprises (collectively "M/W/SBE") as well as
other responsible vendors with fair and reasonable opportunity to participate in the
Town's business opportunities including but not limited to employment, construction
development projects, and material/services consistent with the laws of the State of
North Carolina. The policy of the Town prohibits discrimination against any person or
business in pursuit of these opportunities on the basis of race, color, national origin,
religion, sex, age, disability, or veteran status. It is further the policy of the Town to
conduct its contracting and procurement programs so as to prevent such
discrimination and to resolve all claims of such discrimination.
Contracting
Any contract developed for work shall be construed and enforced in accordance
with the laws of the state of North Carolina. Any controversy or claim arising because
of contracting shall be settled by an action initiated in the appropriate division of the
General Court of Justice in Wake County, North Carolina.
Conditions and Limitations
The Town reserves the right to reject any or all responses to the solicitation, to
advertise for new responses, or to accept any response deemed to be in the best
interest of the Town. A response to this solicitation should not be construed as a
contract nor an indication of a commitment of any kind on the part of the Town nor
does it commit either to pay for costs incurred in the submission of a response to this
request or for any cost incurred prior to the execution of a final contract. The Town
will reserve the right to dismiss any part or all of the contracted team when, in the
Town's opinion, the project is not moving as scheduled or is hindered in any way by
the actions or personalities of team members.
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