Landscape Maintenance - NSWWTP

City of Tulsa Finance Department
Invitation for Bid (IFB)
TAC 396H
Supplies or Services Requested: Landscape Maintenance -
NSWWTP
Department: Water and Sewer
NIGP Commodity Code(s): 988-36
Solicitation Schedule
EVENT DATE
IFB Issue Date 06/08/2026
Mandatory Pre-Bid Conference 06/15/2026 at 10:00 AM CDT
5628 N.105th E. Ave., Tulsa, OK 74117-4014
Deadline for Questions 06/22/2026
Submitted to assigned buyer via email. 10 Days prior to IFB due date
Bid Submission Date 07/01/2026
Either mailed or delivered to City Clerk address. Bids
are open the day after the due date.
If You have any questions or need additional information, contact the Assigned Buyer:
Rachel Harders, Buyer | rachelharders@cityoftulsa.org
All questions should be emailed with IFB TAC 396H on the subject line.
Submit Bids (sealed) to:
City of Tulsa - City Clerk's Office
175 E. 2ND St., Suite 260
Tulsa, OK 74103
Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.
Write the Bid Number, Supplies or Service requested (as listed above) and Bid
Opening Date on the lower left corner of the outside of Your Bid envelope. Feel
free to use included packing slip. No faxed or emailed Bids will be considered.
Barring certain circumstances (Section III-5), Bids received after the stated date
and time will not be accepted and will be returned to the Bidder unopened.

TAC 396H | Landscape Maintenance - NSWWTP | Issue Date: 06/08/2026
I. STATEMENT OF PURPOSE:
1. Overview and Goals
The goal of this solicitation is to secure a source to provide Landscape Maintenance for the Northside
Wastewater Treatment Plant (NSWWTP) for the Water and Sewer Department of the City of Tulsa.
2. Term of Contract
The City intends to award a one-year annual contract. The City may offer the Seller the opportunity
for additional one-year terms. The City also reserves the right to make multiple or partial awards. To
do business with the City, You must agree to the terms and conditions of the City's standard
Purchase Agreement, indicated by Your Authorized Agent's signature on the Purchase Agreement.
Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the
meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.
The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and
Accepted by City will be included as part of the Agreement between Seller and City. All sheets of
this IFB (including Sections I-VI) must be submitted.
Authorized Agent
Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an "Authorized
Agent." An Authorized Agent means an agent who is legally authorized to bind the Seller under the
law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the
Authorized Agent for each of the following types of entities is as stated below:
o Corporations - the president, board chair or board vice chair (or the vice president if the corporation
was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate
resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating
the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section
VI for sample of a Certificate of Secretary)
o General Partnerships - any partner can sign to bind all partners.
o Limited Partnerships - the general partner must sign.
o Individuals - no additional authorization is required, but signatures must be witnessed and notarized.
o Sole Proprietorship - the owner can sign. Any other person can sign if s/he provides a recent Power
of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.
o Limited Liability Company (LLC) - any manager of the LLC elected by the members of the LLC, or
any member signing as manager of the LLC. All other signers will need a Consent of Members signed
by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their
signature. (See Section VI for sample of a Consent of Members)
Entities organized in states other than Oklahoma must follow the law of the state in which they are
organized.
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TAC 396H | Landscape Maintenance - NSWWTP | Issue Date: 06/08/2026
II. SCOPE OF SERVICES AND SPECIFICATIONS
1. Scope of Services
The City is requesting Bids for Landscape Maintenance for the Northside Wastewater Treatment
Plant for the Water and Sewer Department.
Seller Qualifications:
* Bidders must provide copies of current State of Oklahoma Commercial Pesticide
Applicators Licenses with their Bid to be considered for award.
The Seller is required to satisfy all licensing requirements of the State of Oklahoma Department of
Agriculture. All licenses must be current and valid.
Delivery Requirements:
All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may
be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.
Bids must state the number of days required for delivery under normal conditions.
Absolutely no items over 500lbs. may be directly shipped to the City requiring the City personnel to
unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred
during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping
entity.
2. Specifications
The Bid must meet or exceed the following Specifications.
The Bidder will be familiar with this type of work and have the necessary equipment and personnel
to perform the work within the specified time. Bidder will be responsible for all labor, equipment and
material required.
* Bidders must submit equipment and employee lists with their Bid to be considered for award.
The City reserves the right to visually inspect and verify equipment before award.
Licensing:
The Bidder will be responsible for compliance with all applicable federal, state and municipal laws
and ordinances and shall be subject to product testing of chemicals used. Such test(s) may be
conducted at any time by the City of Tulsa or the State Department of Agriculture.
Chemical Use: The Seller will strictly adhere to all application rates, instructions, requirements and
procedures of the product label. The Plant Representative will report any chemical misuse by the
Seller to the State Department of Agriculture. The Seller will be solely responsible for any fines or
penalties resulting from said misuse. One application rate will be used for all acres treated during an
application. The rate of chemical applied on a per acre basis shall never exceed the manufacturer's
maximum allowable amount recommendation, as established in the Environmental Protection
Agency's label for non-cropland areas. Seller must have labels and MSDS sheets for all chemicals
they are applying in their possession at the time of application. All chemicals applied for vegetation
control must be approved by the Environmental Protection Agency and the State of Oklahoma
Department of Agriculture for their intended use.
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TAC 396H | Landscape Maintenance - NSWWTP | Issue Date: 06/08/2026
* The Bidder shall have a formal, written safety program and provide a copy of that program
along with this Bid to be considered for award.
The Seller shall be responsible for the character and actions of its employees at all times while
working on this contract. Any disrespectful or discourteous actions toward the public will not be
tolerated.
The work may not be sub-contracted with any other company or individual without requesting such
in writing and receiving prior written consent from the Water and Sewer department, Northside
Wastewater Treatment Plant Representative. Any sub-contractor permitted will have the same
insurance, licensing and performance bond, and all other requirements of these specifications as the
contract holder.
The amount to be contracted will depend upon the need and the funds available and there is no
guaranteed level of work.
Examination of Work Sites:
The Bidder shall be responsible for examining the work sites and be familiar with work required at
each site. The submission of a Bid is taken as evidence that the Bidder is familiar with the work site
and work required.
Maintenance Area:
A tour of the maintenance area will be available immediately after the pre-bid conference.
General Specifications:
A. The Plant Representative will determine if and when mowing is appropriate and needed. The
Seller must be contactable by the City during normal business hours. Calls made to the Seller
must be returned within 2 hours from the time the message is left. Active contact numbers
must be on file with the Representative at all times.
B. It is expected that services will begin within 48 hours from the time notification is provided to
the Seller. Failure to meet either the 2-hour or 48-hour time requirements will be considered
as a failure of the Primary Seller to supply the full needs of the City and may result in the City
contacting the Secondary Seller for the needed service.
C. Work will not be permitted whenever the Plant Representative determines that the condition
of the grounds is not adequate to accommodate the Seller's equipment. Work will not be
permitted when conditions are wet or when the grounds are soft. No work will be permitted
on "ozone" days.
D. The Seller shall furnish all the materials and perform all of the work to be undertaken, and
the Seller must provide a valid phone number and address at all times to the Plant
Representative.
E. All materials, tools and equipment used in performing the work outlined herein, will be
furnished by the Seller and must be removed from the site at the end of each working day or
properly secured with prior approval from the Plant Representative. The City will not be
responsible for equipment left on City property. Chemicals, herbicides (weed killers),
insecticides, fungicides and fertilizers shall be approved by the Plant Representative.
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TAC 396H | Landscape Maintenance - NSWWTP | Issue Date: 06/08/2026
F. The Plant Representative will be available for consultation and supervision from the start date
of the Agreement until completion. If at any time it is determined by the Plant Representative
that the work performed is in violation of the Agreement, the Plant Representative may stop
the work until the problem is resolved.
G. Before the crew leaves their base of operations, the Seller shall notify the Plant
Representative that the crew is in route. The Seller shall provide the name(s) of the crew,
and the City of Tulsa personnel will match the crew(s) photo id(s) upon arrival at the Plant.
The Plant Representative will ensure that there is no unauthorized entry to Plant grounds
while Seller is on site.
H. Any property that is added to the Agreement by addendum, shall be awarded to the current
Seller at the per unit charge (Hour/Sq. Ft.). as shown in the extra services schedule.
Mowing Requirements:
A. Initial property clean-up: The Seller will clear the area of litter, debris, tree limbs, etc. prior to
each mowing and trimming.
B. Grounds mowing: The Seller will not be guaranteed a minimum number of mowings per year.
The number of mowings required in an average year is shown below, however, due to
variations in the weather, the number of mowings may vary from month to month
1. Areas required to be maintained in a turf-type condition will be mowed approximately
thirteen times during a normal year according to the following schedule.
April - once/month August - twice/month
May - twice/month September - twice/month
June - twice/month October - once/month
July - twice/month November - once/month
Mowing to be accomplished to a height of 1-1/2" to 2-1/4" with a fine cut mowing
blade.
Seller shall keep all fence lines in the area free from overgrown vegetation by
application of herbicide and by trimming.
2. Areas required to be maintained in a non-turf condition may be removed as hay or
mowed one to three times a year. The frequency shall be as directed by the Plant
Representative.
Seller shall keep all fence lines in the area free from overgrown vegetation by
application of herbicide and by trimming.
C. Weeds/grass trimming: Remove, trim, or spray grass and weeds growing near structures,
trees, poles, sidewalks or culverts every scheduled mowing. Edging must be performed along
curb lines and sidewalks as needed to keep edges neat. Turf clippings that are heavy or
smothering after mowing are to be removed. Sweep sidewalks, mow strips, and roads clear
of all grass. Keep fence lines free of weeds.
D. Herbicide application: Herbicide shall be applied to control weeds, grass, vines, brush, and
other vegetation in specific areas as stated in Bid Specifications and Exhibit A. Herbicide
shall be applied to the rip-rap on the creek side of the levee which begins at the southeast
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TAC 396H | Landscape Maintenance - NSWWTP | Issue Date: 06/08/2026
corner of the Northside sludge lagoons and follows Mingo and Bird Creeks to the northwest
corner of area #5. One application shall be made when conditions are right in early spring.
Herbicide must include dye.
E. Litter: All litter must be removed from the site before each mowing. All grass and leaf
clippings shall be swept or blown from sidewalks, streets, and maintenance trails after
mowing as needed.
F. Hazard removal/hazard notification: Pick up and remove any broken glass from all hard
surfaces and turf areas before each mowing. Seller must notify the Plant Representative of
all hazards found within the mowing area. Hazards which may affect the safety of the public
and need to be corrected by the City of Tulsa should be brought to the attention of the Plant
Representative immediately.
G. Damaged property: The Plant Representative shall be notified of damaged Plant materials
resulting from mechanical injury or storm damage. Any hazardous conditions, storm damage,
or any other obstacles in working the site shall be reported to the Plant Representative
immediately prior to performing the work. The Seller will be responsible for repairs on all Plant
materials damaged by their employees or equipment and for replacement of all trees, shrubs,
and ground covers destroyed by their employees and equipment during performance of
maintenance work. The Plant Representative will determine the degree of damage. Seller
will confer with the Plant Representative before replacement of any dead or damaged Plant
materials. Turf damage will be corrected including reseeding or sodding of the damaged
areas at the Seller's expense. The Seller will be responsible for repairs to irrigation systems,
fences, utilities, and other City property damaged by their employees or equipment. The
Seller will be responsible for marking any concealed property to prevent damage during
maintenance work. All markings shall be approved by the Plant Representative.
H. Extra services: The Plant Representative reserves the right to make additions to or deletions
from the services at the specified locations or the addition of new locations by giving the
Seller a ten (10) day written notice of intent. Sellers are therefore asked to provide a per hour
charge for the extra services specified for locations that may be added at a later date.
The extra services consist of the following:
1. Mow to turf-type conditions.
2. Mow to non-turf-type conditions.
3. Grass and weed trimming.
4. Debris and litter removal beyond that covered by Technical Specifications.
5. Shrubs, weed, and tree trimming including removal and disposal.
6. Tree removal and disposal.
7. Plant bulbs/flowers including tulips, mums, and periwinkles.
8. Fertilization with dye.
9. Herbicide application with dye.
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TAC 396H | Landscape Maintenance - NSWWTP | Issue Date: 06/08/2026
Site Locations
Area Description Address
1 Northside Plant (South) 5665 N 105th E Ave Tulsa
2 Northside Plant (North) 5665 N 105th E Ave Tulsa
3 Northside Main/Headworks 5668 N 105th E Ave Tulsa
4 Northside Sludge Lagoons 5665 N 105th E Ave Tulsa
5 Northside North Field 5665 N 105th E Ave Tulsa
6 Northside P-V Relief #1 10400 E 56th St N Tulsa
7 Northside P-V Relief #2 9590 E 56th St N Tulsa
8 Apache Lift Station 10302 E Apache St Tulsa
9 Interceptor Lift Station 8520 E 55th Pl Tulsa
10 Mingo Flow Equalization Basin 10468 E Pine St Tulsa
11 Mingo Diversion Structure 10200 E Easton St Tulsa
12 Flat Rock Flow Equalization Basin 2980 E 56th St N Tulsa
13 Coal Creek Flow Equalization Basin 3131 N Erie Tulsa
14 Coal Creek Flow Equalization Basin 3131 N Erie Tulsa
15 Lower Bird Creek Plant 51 W 36th St N Catoosa
16 Port South Lift Station 1000 W Ft Gibson Catoosa
17 Port South Lagoons 1000 W Ft Gibson Catoosa
18 Northside Administration Building 5628 N. 105th Ave. Tulsa
Areas: 1,2, & 4
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TAC 396H | Landscape Maintenance - NSWWTP | Issue Date: 06/08/2026
Areas: 3 & 5
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TAC 396H | Landscape Maintenance - NSWWTP | Issue Date: 06/08/2026
Areas: 6 & 7
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TAC 396H | Landscape Maintenance - NSWWTP | Issue Date: 06/08/2026
Areas: 8 & 9
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