RFx 3160007722 Janitorial Services

Location:	Mississippi
Posted:	Dec 16, 2025
Due:	Jan 20, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	1531-26-R-IFBD-00002
Publication URL:	To access bid details, please log in.

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INVITATION FOR BIDS

RFx: 3160007722

Janitorial Services

Public Employees’ Retirement System of MS

429 Mississippi Street

Jackson, Mississippi 39201

Issue Date:

December 15, 2025

Opening Date:

January 20, 2026

Contact:

Judy Miller

jmiller@pers.ms.gov

(601) 359-2269

AND

Tracy Day

tday@pers.ms.gov

601-359-2296

TABLE OF CONTENTS

Section 1. Solicitation Information…….……..…..…………………………………………………

1.1 Purpose…………..………………………………………………………………………………………

1.2 Timeline……..…..………………………………………………………………………………………

1.3 Questions or Requests for Clarification….……..…………………………………………

1.4 General References Throughout the IFB.……..…………………………………………..

1.5 Acknowledgment of Amendment……....…………………………………………………..

1.6 Attachments to the IFB…..…..…………………………………………………………………..

1.7 Restrictions on Communication with PERS Staff…..………………………………….

1.8 Cancellation of Solicitation or Rejection of Individual Bid………………………..

Section 2. Scope of Services and Requirements…........……………………………….……..

2.1 Scope of Services……..……………………………………….………………………………………

2.2 Contract Deliverables…….…………………………………………………………………….……

2.3 Duration of Services to be Provided..………………………………………………….…….

2.4 Bid Prices…….………………………………………………………………………………………..….

2.5 Insurance Requirements…..……………………………………………………………….……..

2.6 Contract Terms and Conditions…..…………………………………………………………….

2.7 Exhibit “A” Scope of Services………………………………………………………………..…..

Section 3. Bid Submission and Bid Opening………………………………………….…….…….

3.1 Bid Submission Format………..………………………………………………………………..…

3.2 Bid Submission Requirements..………………………………………………………………..

3.3 Bid Opening……………………………………………………………………………………………..

3.4 Expenses Incurred in Bid Process….……….…………………………………………………

3.5 Independent Price Determination.…………………………………………………………..

3.6 Withdrawal of a Bid…………..…………………………………………………………………….

3.7 Debarment………………………………………………………………………………………………

3.8 Registration with the Mississippi Secretary of State…………………………………

3.9 Minor Informalities………………………………………………………………………………….

3.10 Contract Rights……………………………………………………………………………………….

3.11 Property Rights………………………………………………………………………………………

3.12 Applicable Law and Venue……………………………………………………………………..

3.13 Approval……3.14 Compliance with Equal Opportunity in Employment…...

Section 4. Bid Evaluation and Award……………………………………………………………..…

4.1 Minimum Qualifications to be Deemed Responsible……………………………..…

4.2 Basis for Award………………………………………………………………………………………..

4.3 Award Notification…………………………………………………………………………………..

4.4 Reconsideration of the Solicitation…………………………………………………………..

ATTACHMENT A: Bid Cover Sheet……………………………………………………………………..

ATTACHMENT B: Bid Form………………………………………………………………………………..

ATTACHMENT C: Certifications & Assurances………………………………………………….…

ATTACHMENT D: Release of Bid as Public Record………………………………………………

ATTACHMENT E: References…………………………………………………………………………..…

ATTACHMENT F: Reference Score Sheet…..…………………………………………………….….

ATTACHMENT G: Sample Contract……………………………………………………………………..

ATTACHMENT H: Exhibit “A” Scope of Services………………………………………………….

ATTACHMENT I: EXHIBIT B: ADDITIONAL/OPTIONAL TERMS AND CONDITIONS…

1.1. Purpose

The Public Employees’ Retirement System of MS (PERS) is seeking to establish a contract for janitorial

services in PERS Building located at 429 Mississippi St., Jackson, MS 39201.

1.2 Timeline

IFB Issue Date:

Questions and Requests for Clarification Due:

Reference RFx #3160007722 in the “Subject line” of the

email.

Anticipated Posting of Answers to Questions:

Bid Package Submission Deadline:

Bid Opening:

Anticipated Date of the Notice of Intent to Award:

December 29, 2025, at 5:00 pm CST

January 5, 2026, by 5:00 pm CST

January 20, 2026, at 12:00 p.m., CST

January 27, 2026, by 5:00 p.m., CST

PERS reserves the right to post Answers to Questions and to issue the Notice of Intent to Award

on dates other than those stated above without amendment to this IFB. No other dates shall be

changed unless a written amendment is issued.

1.3. Questions or Requests for Clarification

1.3.1. All questions and requests for clarification must be directed by email to Judy

Miller @ jmiller@pers.ms.gov AND Tracy Day @ tday@pers.ms.gov. “Subject line” of

the email shall reference RFx #3160007722.

1.3.2. Bidders must submit all questions and requests for clarification by email on or

before December 29, 2025, at 5:00 pm CST. The Bidder bears all risk of delivery and

all responsibility for submitting questions timely. PERS may not answer questions

received via email after the above-stated date and time.

1.3.3. PERS will publish all questions, requests for clarification, and answers on the

“PERS” website and the DFA Procurement Portal.

1.3.4. PERS will not be bound by any verbal or written information not contained within

this IFB unless a written amendment to the IFB is issued.

1.4. General References Throughout the IFB

1.4.1. Any reference to "PERS," throughout this IFB includes “PERS” and “Public

Employees’ Retirement System of MS” both entities to the extent relevant.

1.4.2. Unless expressly indicated otherwise, any reference to the "PERS” website refers

to the website found at: https://www.pers.ms.gov.

1.4.3. “Procurement Portal” refers to:

https://www.ms.gov/dfa/contract_bid_search/Home/Buy.

1.4.4. “DFA website” refers to: https://www.dfa.ms.gov/invitations-bids.

1.5. Acknowledgment of Amendments

Should an amendment to the IFB be issued, it will be posted on the PERS website and the

procurement portal in a manner that all bidders will be able to view. Further, bidders shall

acknowledge receipt of any amendment(s) to the solicitation by signing and returning the

amendment(s) with the bid package, identifying the amendment number and date in the space

provided on the bid form, or by email or letter. PERS must receive the acknowledgment by the

time and at the place specified as the bid package submission deadline. Bidders are responsible for

monitoring PERS website for amendments to the IFB.

1.6. Attachments to the IFB

The Attachments to this IFB are fully incorporated into the IFB.

1.7. Restrictions on Communication with PERS Staff

At no time shall any bidder or its personnel contact, or attempt to contact, any PERS member or

staff regarding this IFB other than the contact person listed on the cover page of this IFB.

1.8. Cancellation of Solicitation or Rejection of Individual Bids

At PERS’s sole discretion, an IFB may be canceled or any or all responses to the solicitation

may be rejected, in whole or in part, when PERS determines that it is in the best interest of

PERS to do so.

Section 2. Scope of Services and Requirements

2.1. Scope of Services

Janitorial services are to be provided during business hours Monday – Friday, 11:00 AM to 5:30 PM,

with one on-site worker during business hours. After business hours, 5:30 p.m. until services are

completed. Areas serviced may consist of, but are not limited to, offices, corridors, lobbies, eating

areas, restrooms, stairwells, elevators, and other miscellaneous areas. Services to be provided may

include, but are not limited to, emptying wastebaskets, dusting, vacuuming, mopping, cleaning restrooms,

kitchens and break rooms, cleaning fixtures, refilling dispensers, and replenishing paper products. A

total of 80,000 square feet will be maintained.

2.1.1. The contractor shall perform the tasks included in Exhibit “A” Scope of Services,

which is incorporated as part of the contract.

2.2. Contract Deliverables

Upon execution of a contract with PERS, contractor shall provide to PERS:

2.2.1. Accurately describe the required job duties to all janitorial employees;

2.2.2. Maintain a sufficient pool of qualified janitorial workers large enough that if, for any

reason, the scheduled worker does not report for duty or must be replaced, the janitorial

company can provide a replacement janitorial worker within two (2) hours after

notification;

2.2.3. Assign an Account Representative to work directly with the designated PERS

representative managing the contract;

2.2.4. Designate a contact person available twenty-four (24) hours daily for communication

with PERS representative, if required;

2.2.5. Ensure that the contract janitorial worker reports to work at the time and place

specified by PERS representative.

2.2.6. Ensure all janitorial services are provided during the hours specified by PERS.

2.2.7. Provide the required number of qualified, competent, well-trained, drug-free, and

appropriately dressed janitorial workers to perform the duties required during the shifts

required.

2.2.8. Replace any contract worker(s) or employee(s) not performing to the satisfaction of

PERS within forty-eight (48) hours of a request to do so by PERS and at no additional

expense to PERS;

2.2.9. Ensure that janitorial worker(s) are in complete uniform and well-groomed at all

times;

2.2.10. Provide all janitorial cleaning supplies (such as, disinfecting cleaner, etc.) and

materials (such as, but not limited to brooms, mops, vacuums, etc.) in good working

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	1531-26-R-IFBD-00002	Advertised Date	12/16/2025 9:00 AM
RFx #	3160007722	Submission Date	01/20/2026 12:00 PM
RFx Status	Open	Major Procurement Category	PERSONNEL SERVICES NON-IT
RFx Opening Date	01/20/2026 12:00 PM	Sub Procurement Category	PERSONNEL SERVICE - NON-TECHNOLOGY
RFx Type	Invitation for Bid
Agency	MS PUBLIC EMPLOYEES RETIREMENT
RFx Description	IFB #3160007722. This solicitation is for janitorial services in the PERS Building located at 429 Mississippi Street, Jackson, MS 39201. A copy of the bid package may be obtained by emailing your request to: tday@pers.ms.gov. or jmiller@pers.ms.gov. De

Name	JUDY MILLER	Email	jmiller@pers.ms.gov
Phone		Fax

PRODUCT CATEGORY	PRODUCT DESCRIPTION
91039	Serv BuildJanitorial

RFx 3160007722 Janitorial Services

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