REQUEST FOR PROPOSALS
FOR
CITYWIDE LANDSCAPE MAINTENANCE
SERVICES
RFP Release Date:
Monday, December 15, 2025
Proposal Submittal Deadline:
3:00 p.m., Wednesday, January 28, 2026
Contact Person:
Andrew Perry, Administrative Analyst
City of Artesia
18747 Clarkdale Avenue
Artesia, CA 90701
(562) 865-6262, Ext. 223
aperry@cityofartesia.us
Table of Contents
I. Background and General Information
Page 3
II. Submittal Procedures/Deadline
Page 3
III. Schedule
Page 4
IV. Definitions, Terms and Conditions
Page 4
V. Scope of Work
Page 9
VI. Evaluation and Selection
Page 16
VII. Proposal Format
Page 17
Appendix A: Proposal Price Sheet and Extra Work Price Sheet
Page 19
Appendix B: Acknowledgement of City’s Standard Form of Agreement Page 27
Appendix C: Sample Maintenance Services Agreement
Page 29
Appendix D: Service Locations
Page 47
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I.
Background and General Information:
The City of Artesia, located nineteen miles southeast of Los Angeles, currently shares its
eastern, southern, and western boundaries with the City of Cerritos, and its northern
boundary with the City of Norwalk. The majority of the land area within the City is
developed with single-family homes built between the 1960s and 1980s. Commercial
development is mainly located along Pioneer Boulevard, Artesia Boulevard, and South
Street, along with smaller neighborhood-serving retail centers scattered within residential
areas. The City has a population of 16,395 per the 2020 Census.
The City’s Public Works Department is responsible for the oversight and maintenance of
green spaces and landscaped parkways in the public right-of-way, medians, and city-
operated facilities. Additionally, the City has a network of irrigation systems in operation
to promote the health of natural vegetation, including grass, trees, and other plants, that
is open and accessible to the public. It is the City’s goal to ensure the survivability of
existing and future landscapes, preserve the City’s local ecosystems and prevent air,
water, and soil pollution.
It is the intent of the City to select a single Contractor to provide the requested professional
Citywide Landscape Maintenance Services; however, the City reserves the right to select
one or more Contractors to provide professional Citywide Landscape Maintenance
Services either through this RFP or through subsequent solicitations. the City reserves the
right to accept or reject any or all proposals received in response to this RFP. The City
also reserves the right to waive any informality, technical defect or clerical error, or
irregularity in any response. The City’s potential award of an agreement will not be based
on any single factor, nor will it be based solely or exclusively on the lowest cost proposal.
If an agreement is awarded, it would be awarded to the consultant that presents an optimal
balance of relevant experience, cost, quality of service, work history, and other factors
which the City may consider relevant and important in determining which proposal is best
for the City.
Additionally, the City may, for any reason, decide to cancel the award of any agreement
based on this RFP. The City reserves the right to cancel this RFP. There is no City
obligation to respond to any responses submitted, nor would the City be legally bound in
any manner by the submission of the response. The City reserves the right to negotiate
services and associated costs. The City may modify, clarify, or interpret the RFP by issuing
an Addendum. Addendums to the RFP will be published and distributed through the City’s
website. All addenda shall become a part of the RFP document requiring acknowledgment
by the proposer.
The term of the Agreement will be for five (5) years with one (1) optional one-year
extension1.
II.
Submittal Procedures/Deadline:
An electronic version of the proposal shall be emailed to Jennifer Alderete, City Clerk, at
jalderete@cityofartesia.us and Andrew Perry, Administrative Analyst, at
aperry@cityofartesia.us no later than 3:00 p.m. on Wednesday, January 28, 2026.
Additionally, three (3) hard copy sets of the proposal shall be delivered no later than 3:00
p.m. on Wednesday, January 28, 2026 to the City Clerk’s Office. The electronic version
of the proposal must be an exact duplicate of the hard copies and the subject line must
(BB&K 2020)
65344.00025\32938805.1
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read “City of Artesia Citywide Landscape Maintenance Services Proposal.” If the
proposal includes any comments over and above the specific information requested in this
RFP, such information should be included as a separate appendix and placed at the end
of the proposal.
Postmarks by this date are unacceptable and no facsimiles will be accepted. Please mail
or deliver your response in a sealed envelope with “City of Artesia Citywide Landscape
Maintenance Services Proposal” written below the address label and addressed as
follows:
City Clerk’s Office
Attention: Jennifer Alderete, City Clerk
Citywide Landscape Maintenance Services RFP Proposal
City of Artesia
18747 Clarkdale Avenue
Artesia, CA 90701
Questions and Inquires:
To ensure a fair and objective RFP process and evaluation, all questions and inquiries
related to this RFP shall be addressed in writing to Andrew Perry, Administrative Analyst,
at aperry@cityofartesia.us. The deadline for written questions and inquiries is
Wednesday, January 21, 2026, at 5:00 p.m. City Hall is open Monday through Thursday
from 7:30 AM to 5:00 PM, and alternating Fridays from 8:00 AM to 5:00 PM. All times are
posted in pacific standard time (PST).
III.
Schedule:
Release of RFP:
Deadline for Questions:
Proposal Due Date:
City Council Award Date:
Monday, December 15, 2025
Wednesday, January 21, 2026 at 5:00 PM
Wednesday, January 28, 2026 at 3:00 PM
Monday, February 9, 2026
The schedule above is tentative and subject to change at the discretion of the City, with
appropriate notice to prospective proposers. Please check the City of Artesia website for
the latest updates at https://www.cityofartesia.us/bids.aspx.
IV.
Definitions, Terms and Conditions:
1. Definitions: To simplify and clarify the language throughout this RFP, the following
definitions shall apply:
A. City Council: The elected officials of the City of Artesia, who have been given
the authority to exercise such powers and jurisdiction on all City business as
conferred by the State Constitution and the City of Artesia Municipal Code.
B. Maintenance Service Agreement: An agreement between the City and the
selected Contractor to furnish professional services over a designated period.
C. Contractor: The bidder, contractor, vendor, firm, company, Proposer,
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organization, or individual offering a proposal in response to this RFP.
D. Proposer or Proposer’s Representative: All of the Proposer's employees,
officers, directors, Contractors and agents, any subcontractors or suppliers
listed in the Proposer's proposal, and any individual or entity who has been
requested by the Proposer to contact the City on the Proposer's behalf.
2. Proposal General Terms and Conditions:
A. RFP General Conditions:
Proposals shall be prepared to simply and economically, provide a straightforward,
concise description of the Proposer's ability to meet the requirements of this RFP.
Emphasis shall be on the quality, completeness, clarity of content, responsiveness to the
requirements, and an understanding of City’s objectives.
Proposers shall carefully read the information contained in this RFP and shall submit
complete responses to all requirements and questions as directed. Incomplete proposals
may be considered non-responsive and may be rejected in the City’s discretion. The
submission of a response to this RFP shall be deemed a representation and certification
by the Proposer that has read and understood the RFP, has investigated all aspects of
the RFP, and is aware of the applicable facts pertaining to the RFP process, its procedures
and requirements. No request for modification of the responses to this request shall be
considered after its submission on grounds that the Proposer was not fully informed as to
any facts or condition.
Proposers should be aware that the RFP and the contents of the successful proposal will
become a part of any subsequent Maintenance Services Agreement that may arise from
this RFP. Following the Proposal Submission Deadline, the City, pursuant to the California
Public Records Act (Govt. Code Section 7920.000 et seq.) reserves the right to make
copies of all submitted proposals available for inspection and copying by any interested
member of the public, except to the limited extent the City determines that any information
contained in a proposal is legally privileged under the California Public Records Act. By
submission of a proposal, proposers acknowledge and agree that their proposal and any
information contained therein may be disclosed by the City to interested members of the
public, including other proposers. All responses to the RFP received become a matter of
public record and shall be regarded as public records, with the exception of those elements
in each proposal which are defined by the Proposer as business or trade secrets and
plainly marked as “Confidential,” “Trade Secret,” or “Proprietary.” The City shall not in any
way be liable or responsible for the disclosure of any such proposal or portions thereof, if
they are not plainly marked as “Confidential,” “Trade Secret,” or “Proprietary” or if
disclosure is required under the Public Records Act. Any proposal which contains
language purporting to render all or significant portions of the proposal “Confidential,”
“Trade Secret,” or “Proprietary” shall be regarded as nonresponsive.
B. Proposal Validity:
A proposal may be modified or withdrawn in person at any time before the scheduled due
date, provided a receipt for the withdrawn proposal is signed by the Proposer’s authorized
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
