2026:25 Washington Avenue Lighting

City of Jonesboro
Invitation to Bid - Not an Order
P.O. Box 1845
300 South Church St. Room 414 (72401)
Purchasing Office Jonesboro, Arkansas 72403
Bid No. _2026:25_ Date __August 21, 2026__
Sealed bids, subject to the conditions on the reverse hereof, and as may be attached hereto, will be received at this office until _2:00pm Wed September 16, 2026
and then publicly opened, for furnishing the supplies, materials and/or services as described below and tabulated for presentation to the City Council on
____n/a___.
F.O.B _______Washington Avenue Lighting____________ By: Paige Cook
Maximum Delivery or completion time after issuance of Purchase Purchasing/Finance Specialist
Order or work ordered by the City __see below______________ (870) 932-0820
Item # Description Quantity Unit Unit Price Amount
1. SCOPE: Install complete lighting system along Washington Avenue according to plans and specifications. ________ -------- $
Bid price should include all labor, material (unless provided by the City as stated in specifications),
supervision, tools, equipment, freight, and taxes - Invoice price.
A bid bond is required with this bid.
A performance bond will be required by successful bidder before job has begun.
Successful bidder will supply proof of liability insurance and workers' comp insurance.
The bidder agrees to begin work within thirty (30) calendar days after the issuance by the City of a purchase
order and completed within ninety (90) calendar days.
The Contractor shall be responsible for the payment of any and all sub-contractors, supplies, and equipment.
Under no circumstances shall the City be liable for these costs.
The Contractor shall be responsible for any and all damages made by the Contractor. Under no conditions
will the City be responsible once the scope of the job is given.
During and after completion of each project covered by this bid, the bidder will be responsible for cleaning
and hauling any and all debris to clean the work site.
The City of Jonesboro reserves the right to accept or reject any and/or any part of any bid received.
There are 7 (seven) pages to this bid. All pages must be returned to make a complete bid.
Bid number (2026:25) must be annotated on the outside of the bidder's envelope.
Any addendums to this bid will be posted on the purchasing page of the City's web site no later than 1 week
before opening - See page 2 for web address.
Bid must be signed or bid will be rejected.
NOTE: To receive more bids like this when they become available, venders can sign up by going to
jonesboroar.gov, clicking on Business > Bids > Sign Up for bid notices.
Bid opening will be in 3rd Floor Conference Room if bidder is attending.
Email address: _____________________________________________________________
Execution of Bid
Date ____________________________________
We, the undersigned, have read all the requirements set forth in this bid proposal including specification, instructions, conditions and pertinent information regarding
the articles being bid on, and we agree to furnish articles at the prices stated.
Arkansas Use Tax Register No. ________________________________________________________ Phone # ( ) _________________________________
Bidder _________________________________________________________________________ Address ___________________________________________
By _____________________________________________________________________________City________________________________________________
(Person Authorized to Sign Bids) (Title)
Unsigned Bids Will Be Rejected
Bids number MUST be annotated on Bidder's Envelope.
Bids are subject to rejection unless submitted on this form.
Notice to Bidders: See page two (2) for instructions and conditions.

CITY OF JONESBORO, ARKANSAS
CONDITIONS OF BIDDING
COMPLIANCE WITH THE FOLLOWING CONDITIONS IS NECESSARY FOR CONSIDERATION OF THIS BID:
1. SIGNATURE - This bid must be signed with the firm name and by an authorized officer, employee, or agent.
2. SALES OR USE TAX - is not to be shown in the bid price (unless otherwise stated) but is to be added by the vendor to the invoice
billing to the City. The City is not exempt from Arkansas State Sales & Use Tax. Although Use Tax is not included in this bid, vendors
are to register and pay tax direct to the Arkansas State Revenue Department.
3. FREIGHT & OTHER DELIVERY CHARGES - to designated City facility in Jonesboro must be included in bid. Charges may not
be added after the bid is opened.
4. DISCOUNTS - Show rate, total amount, and latest day any discounts will be allowed after receipt of article and invoice, otherwise
City will deduct allowed discount when payment is made.
5. FIRM PRICE - All prices quoted will remain firm for at least 30 days from date of bid, unless otherwise specified by the City or
bidder. Payment(s) will be made by a pre-numbered check as per Ar Code 14-59-105.
6. IDENTICAL BIDS - In the event of two or more identical low bids, the contract may be awarded arbitrarily or for any reason to any
of such bidders or split in any proportion between the said two or more bidders at the discretion of City.
7. LIQUIDATED DAMAGES - Liquidated damages shall be assessed beginning on the first day following the maximum delivery or
completion time entered on this bid form and/or provided for by the plans and specifications.
8. AMBIGUITY IN BID - Any ambiguity in any bid as the result of omission, error, lack of clarity or non-compliance by the bidder with
specifications, instructions, and all conditions of bidding shall be construed in the light most favorable to the City.
9. CONSTRUCTION -
A. When noted, the Contractor is to supply the City with evidence of having and maintaining proper and complete insurance,
specifically Workman's Compensation Insurance in accordance with the laws of the State of Arkansas, Public Liability and Property
Damage. All premiums and cost shall be paid by the Contractor. In no way will the City be responsible in case of accident.
B. When noted, a Certified check or bid bond in the amount of 5% of total bid shall accompany bid.
C. A performance Bond equaling the total amount of any bid exceeding $3,000.00 must be provided for any contract for the repair,
alteration or erection of any public building, public structure or public improvement (pursuant to Ark. Stat. SS51-632.SS51-565 as
amended.)
10. The City reserves the right to reject any and all bids, to accept in whole or in part, to waive any informalities in bids received, to accept
bids on materials or equipment with variations from specifications in those cases where efficiency of operation will not be impaired,
and unless otherwise specified by the bidder, to accept any item in the bid. If unit prices and extensions thereof do not coincide, the
City may accept the bid for the lesser amount whether reflected by the extension or by the correct multiple of the unit price.
11. Minority Business Policy - It is the policy of the City of Jonesboro that minority business enterprises shall have the maximum
opportunity to participate in the city purchasing process. Therefore, the City of Jonesboro encourages all minority businesses to
compete for, win and receive contracts for goods, services, and construction. The city also encourages all companies to subcontract
portions of any city contract to minority business enterprises.
____________________________________________________________________________________________________
INSTRUCTIONS TO BIDDERS
(PLEASE READ CAREFULLY)
1. Submit bid on bid form on page one (1) of this sheet. NO Facsimiles will be accepted.
2. Address all bids to: Purchasing Agent. P.O. Box 1845, Jonesboro, Arkansas 72403-1845 and make certain to indicate identifying bid
number on the outside of bidder's envelope.
3. DO NOT include Federal Excise Tax in bid. City will furnish exemption certificate.
4. State Manufacturer, Brand Name, Model, etc for each item bid on.
5. Samples of items, when required, must be furnished free, and, if not called for within 30 days from date of bid opening, will be disposed
of by City
6. Bids received after stated time will not be considered.
7. Be sure and read all conditions and verify amounts before submitting bids. No changes or additions will be allowed after submission.
8. Guarantees and warranties should be attached as a part of the bid as they may be a consideration in awarding a contract.
9. Delivery or contract completion time is to be shown, as this date may, when time is of the essence, determine the contract award.
10. Additional information may be obtained from the Purchasing Office.
11. Bidders shall be aware of Davis-Bacon wage rates and Buy America regulations if applicable.
THE CITY RESERVES THE RIGHT TO ACCEPT PART OR ALL OF ANY SPECIFIC BID OR BIDS AND TO ACCEPT
ANY BID WITH OR WITHOUT TRADE-IN. THE CITY FURTHER RESERVES THE RIGHT TO REJECT ALL BIDS,
OR PART OR ALL OF ANY SPECIFIC BID OR BIDS.
Click on Doing Business - Bids at www.jonesboroar.gov for any additional information.

Scope: Install complete lighting system along Washington Avenue according to plans and
specifications
1. Install complete lighting system in accordance with plans and specifications
Bid price should include all labor, material (unless provided by the City as stated in
specifications), supervision, tools, equipment, freight and taxes - Invoice price
Complete lighting system shall include installation of all service points, conduits, conductors,
bases, poles and lights and all required equipment in accordance with plans.
A bid bond is required with this bid.
A performance bond will be required by successful bidder before job has begun.
Successful bidder will supply proof of liability insurance and workers' comp insurance.
The bidder agrees to begin work within thirty (30) calendar days after the issuance by the City of
a purchase order and completed within 90 calendar days.
The Contractor shall be responsible for the payment of any and all sub-contractors, supplies,
and equipment. Under no circumstances shall the City be liable for these costs.
The Contractor shall be responsible for any and all damages made by the Contractor. Under no
conditions will the City be responsible once the scope of the job is given.
All pages must be returned to make a complete bid.
During and after completion of each project covered by this bid, the bidder will be responsible
for cleaning and hauling any and all debris to clean the work site.

Specifications - Washington Avenue Lighting Project
The City of Jonesboro shall provide the following:
1. All auger bases (28)
2. All light poles (28)
3. All light fixtures and dusk-to-dawn sensors (28)
4. Verification of Pole Locations according to plans
5. Inspections of contractor's work.
Contractor's Responsibilities:
Plans and drawings can be downloaded from the Purchasing Bid web site. Go to www.jonesboroar.gov - click on
Business - click on Bids. See Bid 2026:25 for download file. (Large File)
All work shall be performed under the supervision of a licensed electrician.
All work shall be performed in compliance with the latest edition National Electric Code.
The contractor shall provide all trenching, boring, base installation, pole mounting and light installation and any other
labor not listed here, as required. Contractor shall provide all material including, but not limited to, conduit, burial
tape, conductors, glue, connectors, and tape required to build a complete working high quality lighting system. All
materials supplied shall be new and in good condition.
The Contractor shall be responsible for all utility locates before each job. The Contractor shall furnish the City of
Jonesboro the One-Call reference number prior to the start of any construction.
The power pedestals or service points will provide electric power to the lighting circuits via GFCI breakers. Each
pedestal will have a meter to be installed by City Water & Light (CWL).
The amount of the payment due to the Contractor shall be determined by the total value of work completed to date,
deducting five percent (5%) for retainage, adding the value of submitted paid invoices covering construction materials,
properly stored on the site, and deducting the amount of all previous payments. The total value of work completed to
date shall be based on the estimated quantities of work completed and on the unit and lump sum prices contained in the
Bid. The value of materials properly stored on the site shall be based upon the estimated quantities of such materials and
the invoice prices. Copies of paid invoices, covering construction materials for which material payments are made, shall
be furnished to the Engineer before such material payments are made.
General Notes:
* All Electrical work shall comply with the current National Electric Code.
* All Electrical work shall be performed under the oversight of an Arkansas Licensed Electrician.
* Foundations, Poles, and Lights to be installed per the manufacturer's instructions. Earth augured galvanized
steel bases top must be flat so the pole can be level.
* Lights to be wired in parallel 240V AC 60 Hz.
* Lights shall be controlled by dusk-to-dawn photocell sensors at each light fixture.
* The above-grade electrical conduit shall be Schedule 80 grey conduit.
* The below-grade electrical conduit shall be Schedule 40 grey conduit.
* The contractor shall coordinate service point location and material with City Water and Light.
* The contractor shall coordinate meter height and weatherhead requirements with City Water and Light.

* The contractor shall request and wait for locates prior to installing foundations or trenching conduit. If
potholing or daylighting is needed the contractor shall not disturb the ground where the earth augured
foundations will be installed.
* All electrical conductors shall be THWN.
* Secondary breakers shall be GFCI.
* All pull box lids shall close flush without pinching any conductors. Conduit lengths in pull boxes shall be set
accordingly. Any conductors that have been damaged by pinching shall be completely replaced at the
contractor's expense.
* All pull boxes shall be set on a gravel or crushed stone bedding as specified in Section 711, Concrete Pull Box,
of the Standard Specifications for Highway Construction, Latest Edition.
* All pull boxes shall be installed level and completely flush with final finished grade, ensuring no gaps or
protrusions. Contractor shall install all pull boxes in accordance with NEC requirements for accessibility and
backfilled to prevent settling.
15 7 5
24 " x 15 " x 13 " Quazite Standard Box and Cover - Tier 22 or equivalent.
16 16 8
General Definition of Work To Be Performed by Contractor:
The contractor shall install all service points according to the plans and City Water and Light standards. All augured
bases shall be installed flat / level per manufactured recommendations. The contractor shall install poles to bases
per manufacturer's recommendations and torque bolts and nuts per manufacturer's recommendations. The
contractor shall mount lights in a secure manner and perform all electrical connections with correct wire nuts and
tape. The contractor shall install underground electrical conduit per plans and the National Electric Code. The
contractor shall install all electrical conductors in accordance with the plans in a way that does not damage the
conductors. The contractor shall backfill and seed or sod all trenches and disturbed ground. Any note or definition
not listed in this document can be found within the plan set.
Specifications of Fixtures and Poles (Fixtures and Poles to be supplied by the city):
1. Light Fixtures - Quantity (28)
RAB ALED5T52/PCT - LED Post Top Light - Or Equivalent
* Wattage - 52W
* Color Temperature - 5,100K
* Voltage - 120-277V
* UL Listing - Wet Locations
* Life Hours - 100,000 Hours
* Lumens - 3,089
* Finish - Bronze
* Height - 22.5 in.
* Diameter -16 in.
* Weight - 21.8 lbs.
* Warranty - 5-Year Limited

2. Light Poles - Quantity (28)
RAB PR4-11-15D2 - Or Equivalent
* Shaft Size - 4"
* Shaft PSI - 46,000 minimum yield
* Hand Hole - Reinforced with grounding
lug and removable cover
* Color - Bronze Power Coating
* Height 15'
* Guage - 11
* Wall Thickness - 1/8
* Slotted Base Plates 36,000 p.s.i
Specifications of Auger Bases (Bases to be supplied by the city):

Any questions regarding this bid shall be directed to Zane Vaccari, at 870-932-2438 or zvaccari@jonesboroar.gov.