Audio-Visual Upgrade for Curtis Peterson Auditorium
| Location: | Florida |
|---|---|
| Posted: | Aug 12, 2025 |
| Due: | Sep 9, 2025 |
| Agency: | City of Casselberry |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 2026-06-RFP |
| Publication URL: | To access bid details, please log in. |
Main
Agency
Citrus County School Board
Citrus County School Board
Status
Active
Active
Fiscal Year
2026
2026
Type
Request for Proposal
Request for Proposal
Department
Educational Technology
Educational Technology
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
Yes
Yes
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
The purpose of this Request for Proposal (RFP) is to solicit competitive sealed proposals from qualified Respondents for The School Board of Citrus County, Florida (“CCSB”) for the purpose of upgrading the Curtis Peterson Auditorium’s audiovisual system. The CCSB seeks to procure a contract with a qualified Respondent who can install new professional audio-visual (“AV”) equipment and accessories, provide support and maintenance of the newly upgraded AV system, and provide AV training to CCSB staff upon completion of installation and verification of technical issues. CCSB intends to implement a modern, integrated AV system that leverages existing infrastructure while introducing new capabilities. The system must be intuitive, reliable, and scalable, with a focus on high-quality audio and video delivery. Proposed recommendations for this refresh should be a solid system utilizing cutting-edge AV technology that aligns with industry standards and can run for years with as little downtime or repair, as can be designed. The Curtis Peterson Auditorium (“Auditorium”) located at 3810 W. Educational Path, Lecanto, FL 34461 is owned and operated by the Citrus County School District. The Auditorium is utilized to host various school related functions and other general programs/meetings and is also reserved by outside agencies and organizations. The Auditorium is currently equipped with an aging projector screen and audio controller system. The audio processor has been recently upgraded to a Q-SYS Core 110f v2 audio processor, Q-SYS CX-Q4K4 Network Audio Amplifier, and the stage flanking ceiling speaker on stage left has recently been repaired with an XDCR Driver Cone to continue operations. The stage is equipped with a motorized projector screen that extends from the ceiling and will need to be replaced. The awarded Respondent will be responsible for:
• Attending the MANDORTY Pre-Solicitation/Site Visit Meeting to conduct a walkthrough of the Auditorium and assess the site and existing infrastructure in preparation of submitting their proposal.
• The design, installation, and commissioning of an (AV) system that meets current industry standards for auditorium environments. This includes recommending and providing equipment, with an emphasis on cutting-edge technology recommendations.
• Integrating new equipment with existing Auditorium technology as specified in the options below.
• Any ancillary contract work required (including electrical, low voltage, sheetrock, carpentry, or construction), testing and commissioning the system to ensure it meets specifications.
• All procurement, fees, management, and submission of any required permits, and the safe removal and disposal of old AV equipment in an environmentally responsible manner, adhering to all applicable state/local regulations for e-waste.
• Providing two solutions for the upgrade, as outlined below, that falls within the CCSB’s anticipated budget for this project.
• Comprehensive training of staff on all system operations and general maintenance.
The purpose of this Request for Proposal (RFP) is to solicit competitive sealed proposals from qualified Respondents for The School Board of Citrus County, Florida (“CCSB”) for the purpose of upgrading the Curtis Peterson Auditorium’s audiovisual system. The CCSB seeks to procure a contract with a qualified Respondent who can install new professional audio-visual (“AV”) equipment and accessories, provide support and maintenance of the newly upgraded AV system, and provide AV training to CCSB staff upon completion of installation and verification of technical issues. CCSB intends to implement a modern, integrated AV system that leverages existing infrastructure while introducing new capabilities. The system must be intuitive, reliable, and scalable, with a focus on high-quality audio and video delivery. Proposed recommendations for this refresh should be a solid system utilizing cutting-edge AV technology that aligns with industry standards and can run for years with as little downtime or repair, as can be designed. The Curtis Peterson Auditorium (“Auditorium”) located at 3810 W. Educational Path, Lecanto, FL 34461 is owned and operated by the Citrus County School District. The Auditorium is utilized to host various school related functions and other general programs/meetings and is also reserved by outside agencies and organizations. The Auditorium is currently equipped with an aging projector screen and audio controller system. The audio processor has been recently upgraded to a Q-SYS Core 110f v2 audio processor, Q-SYS CX-Q4K4 Network Audio Amplifier, and the stage flanking ceiling speaker on stage left has recently been repaired with an XDCR Driver Cone to continue operations. The stage is equipped with a motorized projector screen that extends from the ceiling and will need to be replaced. The awarded Respondent will be responsible for:
• Attending the MANDORTY Pre-Solicitation/Site Visit Meeting to conduct a walkthrough of the Auditorium and assess the site and existing infrastructure in preparation of submitting their proposal.
• The design, installation, and commissioning of an (AV) system that meets current industry standards for auditorium environments. This includes recommending and providing equipment, with an emphasis on cutting-edge technology recommendations.
• Integrating new equipment with existing Auditorium technology as specified in the options below.
• Any ancillary contract work required (including electrical, low voltage, sheetrock, carpentry, or construction), testing and commissioning the system to ensure it meets specifications.
• All procurement, fees, management, and submission of any required permits, and the safe removal and disposal of old AV equipment in an environmentally responsible manner, adhering to all applicable state/local regulations for e-waste.
• Providing two solutions for the upgrade, as outlined below, that falls within the CCSB’s anticipated budget for this project.
• Comprehensive training of staff on all system operations and general maintenance.
Dates(All times are listed as
EST
)
Broadcast Date
8/11/2025 8:00 AM EST
8/11/2025 8:00 AM EST
Question End Date
8/21/2025 12:00 PM EST
8/21/2025 12:00 PM EST
Due Date
9/9/2025 2:00 PM EST
9/9/2025 2:00 PM EST
Bid Opening Date
Pre-Bid Conferences
Total: 1
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
| 8/19/2025 | 11:00 AM | Yes | Curtis Peterson Auditorium located at 3810 W. Educational Path, Lecanto, FL 34461. |
Documents
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
RFP Documents
RFP Documents
Shipping
FOB Destination
FOB Destination
Terms and Conditions
See CCSB Terms and Conditions
See CCSB Terms and Conditions
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 0
| Question | Date Asked | Answer | Date Answered |
Commodity Codes
Total: 9
| Code | Description |
| [880-11] | Audio Visual Equipment and Supplies (Not Otherwise Classified) |
| [840-14] | Audio Equipment and Accessories, Television (Microphones, Mixers, and Amplifiers) |
| [915-6] | Audio Production |
| [915-7] | Audio Recording |
| [915-9] | Audio/Video Production Services Complete |
| [939-6] | Audio-Visual Equipment Maintenance and Repair |
| [840-55] | Switchers, Audio and Video |
| [803-18] | Electronic Sound Equipment (Not Otherwise Classified) |
| [939-77] | Sound Equipment (Including Microphones, Speakers, Recording Equipment, etc.) Maintenance and Repair |
Publications
Total: 0
| Publication | Date |
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