2026-2027 MASON INLET MAINTENANCE PROJECT

Mason Inlet Maintenance Project 2026-2027
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Mason Inlet Maintenance Project 2026-2027
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Mason Inlet Maintenance Project 2026-2027
INVITATION TO BID
NEW HANOVER COUNTY, NC
MASON INLET MAINTENANCE PROJECT 2026-2027
New Hanover County is accepting sealed bids for the following project: Mason Inlet
Maintenance Project 2026-2027. The base bid work includes hydraulic dredging of
approximately 376,000 cubic yards of shoaled material from Mason Inlet, Mason Creek,
and the AIWW, with subsequent placement on the southern beachfront of Figure "8"
Island. An additional 75,300 cubic yards of dredging seaward of the COLREGS line is
also included as an optional bid item. Should the contractor have equipment capable of
performing the work. Bidding on the optional work is not a requirement. The work also
consists of shaping and grading the beach and monitoring environmental concerns.
Bid documents in Portable Document Format (.pdf) may be acquired from Gahagan &
Bryant Associates of NC, PLLC, Tyler Littlefield, (910) 313-3338, trlittlefield@gba-
inc.com. Complete sets of Bid Documents must be used in preparing Bids. New Hanover
County assumes no responsibility for errors or misrepresentations resulting from the use
of incomplete sets of Bid Documents. A pre-bid conference is scheduled for Wednesday
September 2, 2026 at 1:00 p.m. at the office of Gahagan and Bryant Associates located
at 295-A North Green Meadows, Wilmington, NC 28405. Attendance is recommended
but not mandatory.
All sealed Bids must be delivered or mailed to:
New Hanover County
Attn: Bryan Hall, Coastal Protection Coordinator
230 Government Center Drive, Suite 160, Wilmington, NC 28403
Time is of the essence and any bid received after Wednesday September 23, 2026 at
3:00 PM (local time), whether by mail or otherwise, will be returned unopened. Bids shall
be placed in a sealed envelope, marked in the lower left-hand corner with the project title,
date, and hour bids are scheduled to be received. Bidders are responsible for ensuring
that their Bid is stamped by County personnel by the deadline indicated. Furthermore, the
County reserves the right to reject any and all bids or to waive any and all technicalities
or informalities. Bids shall be publicly opened and read on September 23, 2026 at 3:00pm
in the New Hanover County Government Complex, GC Multipurpose Room 137, 230
Government Center Drive, Wilmington, NC 28403.
ENVELOPES CONTAINING BIDS MUST BE IDENTIFIED AS "Bid for Mason Inlet
Maintenance Project 2026-2027, Do Not Open". Bids shall be accompanied by a certified
check, cashier's check, U.S. Postal Money Order, or Bid Bond in an amount not less than
5% of Bid. All bidders must be pre-qualified for bidding on New Hanover County capital
improvement projects. Pre-bid Qualification and Reference forms can be found on the
County's website: Contractors Approved for Bidding | New Hanover County, NC
(nhcgov.com).
PUBLISHED: August 21, 2026
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Mason Inlet Maintenance Project 2026-2027
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Mason Inlet Maintenance Project 2026-2027
A. CONTRACT PROVISIONS
SECTION I
INSTRUCTIONS TO BIDDERS / EVALUATION FACTORS FOR AWARD
SECTION II
CONTRACT CLAUSES
SECTION III
GEOTECHNICAL DATA
SECTION IV
WEATHER, WATER STAGES AND TIDE DATA
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Mason Inlet Maintenance Project 2026-2027
SECTION I
INSTRUCTIONS TO BIDDERS / EVALUATION FACTORS FOR AWARD
1. AMENDMENTS TO INVITATIONS FOR BIDS
2. SUBMISSION OF BIDS
3. EXPLANATION TO PROSPECTIVE BIDDERS
4. LATE SUBMISSIONS, MODIFICATIONS, AND WITHDRAWALS OF BIDS
5. PREPARATION OF BIDS
6. BID GUARANTEE
7. SUBCONTRACTORS
8. CONTRACT AWARD
9. PROTEST PROCEDURES
10. TYPE OF CONTRACT
11. SITE VISIT
12. ARITHMETIC DISCREPANCIES
13. DISTRIBUTING SOLICITATION AMENDMENTS
14. OBTAINING INFORMATION REGARDING THIS SOLICITATION
15. LEGAL REQUIREMENTS
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Mason Inlet Maintenance Project 2026-2027
GENERAL STATEMENTS
The Contractor shall furnish all labor, equipment, materials, and services to schedule, coordinate,
supervise, perform, and provide quality control for the removal of shoaled material within Mason Inlet,
Mason Creek, and the adjacent AIWW as defined by these specifications, associated plans, and permit
conditions specified within North Carolina Division of Coastal Management (NCDCM) and USACE
Permits.
NOTE: For the purposes of the Contract Documents the following representations shall apply:
County - New Hanover County
Engineer - Gahagan & Bryant Associates of NC, PLLC
Contractor/Subcontractor - provider of construction services
1. AMENDMENTS TO INVITATIONS FOR BIDS
(a) If this solicitation is amended, then all terms and conditions which are not modified remain
unchanged.
(b) Bidders shall acknowledge receipt of any amendment to this solicitation by identifying the
amendment number and date in the space provided for this purpose on the form for submitting a
bid.
2. SUBMISSION OF BIDS
(a) Bids and bid modifications shall be submitted in sealed envelopes or packages (1) addressed to
the office specified in the solicitation, and (2) showing the time and date specified for receipt, the
title "Bid for Mason Inlet Maintenance Project 2026-2027, Do Not Open", and the name and
address of the Bidder.
(b) Bidders using commercial carrier services shall ensure that the bid is addressed and marked on
the outermost envelope or wrapper as prescribed in subparagraphs (a)(1) and (2) of this provision
when delivered to the office specified in the solicitation.
(c) All bidders must be pre-qualified for bidding on New Hanover County capital improvement projects.
Pre-bid Qualification and Reference forms can be found on the County's website: Contractors
Approved for Bidding | New Hanover County, NC (nhcgov.com).
3. EXPLANATION TO PROSPECTIVE BIDDERS
Any prospective bidder desiring an explanation or interpretation of the solicitation, drawings,
specifications, etc., must request it in writing soon enough to allow a reply to reach all prospective
bidders before the submission of their bids. Questions received less than five days prior to the date for
opening of bids will not be answered. Only questions answered by formal written Addenda will be
binding. Oral explanations or instructions given before the award of a contract will not be binding. Any
information given to a prospective bidder concerning a solicitation will be furnished promptly to all other
prospective bidders as an amendment to the solicitation, if that information is necessary in submitting
bids or if the lack of it would be prejudicial to other prospective bidders.
4. LATE SUBMISSIONS, MODIFICATIONS, AND WITHDRAWALS OF BIDS
(a) Bidders are responsible for submitting bids, and any modifications or withdrawals, so as to reach
the County office designated in the Invitation To Bid (ITB) by the time specified in the ITB.
(b) Any bid, modification, or withdrawal received at the County office designated in the ITB after the
exact time specified for receipt of bids is "late" and will not be considered by the County and will
remain unopened.
(c) Acceptable evidence to establish the time of receipt at the County installation includes the
time/date stamp of that installation on the bid wrapper, other documentary evidence of receipt
maintained by the installation, or oral testimony or statements of County personnel.
(d) If an emergency or unanticipated event interrupts normal County processes so that bids cannot be
received at the County office designated for receipt of bids by the exact time specified in the ITB
and urgent County requirements preclude amendment of the ITB, the time specified for receipt of
bids will be deemed to be extended to the same time of day specified in the solicitation on the first
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