Integrated Library System
| Location: | Florida |
|---|---|
| Posted: | Jan 9, 2026 |
| Due: | Jan 22, 2026 |
| Agency: | Polk County Public Schools Facilities and Operations |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26015-RFI-EST |
| Publication URL: | To access bid details, please log in. |
Main
Agency
Hillsborough County Public Schools
Hillsborough County Public Schools
Status
Active
Active
Fiscal Year
2026
2026
Title
Integrated Library System
Integrated Library System
Type
Request for Information
Request for Information
Department
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
No
No
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
Hillsborough County Public Schools (“HCPS”) hereby issues this Request for Information (“RFI”) to announce that HCPS is seeking responses from all qualified firms or individuals that provide the commodities and contractual services as described herein.
Hillsborough County Public Schools’ library program serves 222 school library locations, 131 elementary, 17 K-8, 39 middle, 29 high, and 6 specialty schools, each with its own collection and circulation policies, operating within a shared union catalog. The district currently uses SirsiDynix Symphony Version 4.1.1 as its Integrated Library System (ILS), with a union catalog shared across all school libraries. Each school functions as a distinct lending location with:
• Site-specific circulation and fine policies
• Site-specific patron groups and loan rules
• Local holdings and item records within a shared bibliographic database
The district also uses an online public access catalog (OPAC) for staff, student, and family searching and account management. The purpose of this Request for Information (RFI) is to:
• Gather information about ILS and discovery layer solutions comparable to or exceeding the functionality of SirsiDynix Symphony.
• Understand how vendors support a union catalog with separate school-level lending libraries in a large K–12 environment.
• Identify hosting, integration, migration, training, and support options.
• Inform the development of a subsequent Request for Proposal (RFP).
This Request for Information (RFI) is for informational purposes only, and no contract will be awarded as a result. A firm or organization’s response to the RFI—or lack thereof—will have no impact on the evaluation of responses to any subsequent competitive solicitation released. Responses will be used solely for information and planning purposes.
Hillsborough County Public Schools (“HCPS”) hereby issues this Request for Information (“RFI”) to announce that HCPS is seeking responses from all qualified firms or individuals that provide the commodities and contractual services as described herein.
Hillsborough County Public Schools’ library program serves 222 school library locations, 131 elementary, 17 K-8, 39 middle, 29 high, and 6 specialty schools, each with its own collection and circulation policies, operating within a shared union catalog. The district currently uses SirsiDynix Symphony Version 4.1.1 as its Integrated Library System (ILS), with a union catalog shared across all school libraries. Each school functions as a distinct lending location with:
• Site-specific circulation and fine policies
• Site-specific patron groups and loan rules
• Local holdings and item records within a shared bibliographic database
The district also uses an online public access catalog (OPAC) for staff, student, and family searching and account management. The purpose of this Request for Information (RFI) is to:
• Gather information about ILS and discovery layer solutions comparable to or exceeding the functionality of SirsiDynix Symphony.
• Understand how vendors support a union catalog with separate school-level lending libraries in a large K–12 environment.
• Identify hosting, integration, migration, training, and support options.
• Inform the development of a subsequent Request for Proposal (RFP).
This Request for Information (RFI) is for informational purposes only, and no contract will be awarded as a result. A firm or organization’s response to the RFI—or lack thereof—will have no impact on the evaluation of responses to any subsequent competitive solicitation released. Responses will be used solely for information and planning purposes.
Dates(All times are listed as
EST
)
Broadcast Date
1/9/2026 7:00 PM EST
1/9/2026 7:00 PM EST
Question End Date
1/15/2026 4:00 PM EST
1/15/2026 4:00 PM EST
Due Date
1/22/2026 4:00 PM EST
1/22/2026 4:00 PM EST
Bid Opening Date
Pre-Bid Meetings
Total: 0
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
Shortlist Meeting
Total: 0
(All times are listed as
EST
)
| Date | Time | Location |
Documents
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
None
None
Shipping
None
None
Terms and Conditions
None
None
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 0
| Question | Date Asked | Answer | Date Answered |
Commodity Codes
Total: 5
| Code | Description |
| [208-59] | Library Information Management Software |
| [208-55] | Inventory Management |
| [209-56] | Inventory Management |
| [208-37] | Database Software |
| [209-38] | Database Software |
Publications
Total: 0
| Publication | Date |
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.