Request for Proposal ? Banking Services

Ricardo Cornejo                                            Doug Gebhardt

First Vice President	First Vice President
Public Finance	Public Finance
515 East Crossville Road Suite 380 Roswell, Georgia 30075	515 East Crossville Road Suite 380 Roswell, Georgia 30075
(404) 865-4040	(404) 825-9467
rcornejo@investdavenport.com	dgebhardt@investdavenport.com

May 1, 2025

City of Statesboro, GeorgiaRequest for Proposal – Banking Services

Table of Contents:

1. Objectives and Bank Account Structure RFP Estimated Timetable
2. Scope of Work Selection Criteria
3. Instructions to the Financial Institutions Terms and Conditions
4. Financial Institutions to Review City Operations Additional Requirements
5. Format of Proposal and Submittal

Attachments

Exhibit A – Banking Services Proposal Form Exhibit B – Cost Proposal

Attachment A – Immigration and Security Form Attachment B – Vendor Declaration

1. Objectives and Bank Account Structure

In our capacity as Financial Advisor to City of Statesboro, Georgia (the “City”), Davenport & Company LLC (“Davenport”) is issuing this Request for Proposals (the “RFP”) on behalf of the City to solicit proposals from qualified, experienced, financially sound and responsible financial institutions to provide banking services for the City. We are looking for a financial institution that will assign the City’s General Operating Account, and other accounts and requirements, to a specialized governmental unit with a dedicated team of experienced staff to

service these accounts. In addition to these accounts, the City also requires a dedicated customer servicerepresentative to be assigned to the City to assist with the day-to-day activity on these accounts.

CITY OF STATESBORO FINANCIAL INFORMATION

The City of Statesboro has a population of approximately 34,452 and is located in Bulloch County, Georgia. The geographic area of the city is 16.13 square miles. The City of Statesboro provides a full range of services to its citizens. This includes public safety, water/sewer, storm water, sanitation, natural gas, planning, and other governmental services. Detailed information regarding the operating budget and audited financial statements for the City of Statesboro may be found at the online website: https://www.statesboroga.gov following the link to the Finance Department.

Bank Account Structure:

Proposals are requested for banking services for the City’s operating accounts within the scope of the following descriptions. The City proposes to operate utilizing the following seventeen (17) bank accounts for the City; and two (2) bank accounts for the Downtown Statesboro Development Authority.

City of Statesboro Accounts:

Sweep Concentration Account             Deposit Concentration Account E-Government Account           Zero Balance Deposit Account

General Disbursement Account           Zero Balance Disbursement Account Payroll Account                       Zero Balance Disbursement Account Flexible Spending Account      Zero Balance Disbursement Account Confiscated/Seized Assets Account  Interest Bearing Public Funds

2013 SPLOST                                      Interest Bearing Account

2019 SPLOST                                      Interest Bearing Account

2025 SPLOST                                      Interest Bearing Account

2018 TSPLOST                                    Interest Bearing Account

Federal Confiscated                             Non-Interest-Bearing Public Funds

State Confiscated                                Non-Interest-Bearing Public Funds

CDBG Account                                     Non-Interest-Bearing Public Funds Analyzed Checking Account Old Register Rd. TAD Account Interest Bearing Public Funds

South Main Street TAD Account           Interest Bearing Public Funds ARPA Funds                               Interest Bearing Public Funds

2023 TSPLOST                                    Interest Bearing Public Funds

Downtown Statesboro Development Authority (DSDA) Accounts:

DSDA Sweep Account                          Deposit Concentration Account DSDA Operating Account                     Zero Balance Disbursement Account Description:

To enable the City to have maximum cash availability an account structure as outlined below. The structure will be comprised of 2 concentration accounts, 4 zero-balance controlled disbursement accounts,1 zero-balance deposit account, 3 non-interest-bearing public funds checking account, and 9 interest bearing public funds checking account. These accounts include those for the City of Statesboro and the Downtown Statesboro Development Authority. All balances will be maintained in the concentration accounts. Each zero-balance disbursement and deposit account will have a zero-ledger balance. The City reserves the right to open or close additional zero-balance disbursement, non-interest-bearing public funds accounts, or interest-bearing public funds accounts during the term of this agreement at no additional cost, should it deem it necessary.

Concentration Account:

The purpose of the concentration account is to concentrate the City’s cash balances for more effective cash management and investment. All deposits under this agreement shall be made into these concentration accounts. Funds deposited into these accounts shall be considered as collected as soon as funds are available to the bank. Incoming and outgoing wire transfers will be made from this account principally for investment purchases and sales. These accounts will be titled (1) the Sweep Concentration Account; and (2) the DSDA Sweep Concentration Account.

Zero-Balance, Controlled Disbursement Accounts:

The four zero-balance disbursement accounts shall be titled (1) the General Disbursement Account; (2) the Payroll Account; (3) the Flexible Benefits Account; and the (4) DSDA Operating Account. These zero-balance disbursement accounts will act as the disbursement accounts for all City issued checks and ACH items.

They will operate on the following basis. As checks are presented for payment, the zero-balance accounts will be debited. A debit total will accumulate during the regular business day. At the end of the business day, the total amounts debited will be transferred from the concentration account and credited to the zero-balance accounts. All returned checks are to be re-deposited a second time before charging back to the City. All returned checks are to be charged to the account into which they were originally deposited.

Zero-Balance Deposit Account:

One zero-balance deposit account that shall be titled E-Gov Account. The purpose of this account is for the deposit of on-line payments.

Deposits:

There will be no deposits to the zero-balance disbursement accounts. Transfers:

The transfer debits between the zero-balance accounts and the concentration accounts will represent the total of disbursements.

Interest Bearing Public Funds Accounts:

Nine demand deposit accounts titled: 2013 SPLOST, 2019 SPLOST, 2025 SPLOST, 2018 T-SPLOST, ARPA, 2023 T-SPLOST, Tax Allocation District, Old Register TAD, and Confiscated/Seized Assets. During the term of this contract, it may be necessary to add and/or delete accounts due to changes in the City’s operating structure. The awarded financial institution will incorporate these new accounts into this system as if they were a part of the original RFP and will not penalize the City for adding or deleting accounts which are a part of the original proposal.

Non-Interest-Bearing Public Funds Accounts:

Three demand deposit account titled: CDBG, Federal Confiscated, and State Confiscated. During the term of this contract, it may be necessary to add and/or delete accounts due to changes in the City’s operating structure. The awarded financial institution will incorporate these new accounts into this system as if they were a part of the original RFP and will not penalize the City for adding or deleting accounts which are a part of the original proposal.

Operation of the System:

It is the intent of the City of Statesboro to operate the system so that the City’s float is eliminated to the maximum extent possible from all accounts. The accounts that are a part of the system shall be operated in accordance with the following provisions:

• Funds collected by the various departments will be deposited into the appropriate The City shall receive credit for all funds when collected funds are available to the financial institution, but no later than the next business day following receipt of the deposit.
• All checks, warrants, and drafts drawn on the awarded Institution and all City checks (U.S., State, and local) will be deposited into the appropriate account for credit as collected funds on the day of
• All incoming wire transfers shall be made available for immediate
• Transfers between the accounts will be charged to the City only as transfer, not also as items deposited and checks paid.

[Remainder of Page Left Intentionally Blank]

1. Scope of Work

The services required to accommodate the City’s current and future needs major service categories are described below. In the Banking Services Proposal, please describe the financial institution’s ability to perform each Scope of Work. (Response Requirements included Banking Services Proposal Form)

1. Wire Transfers. The successful financial institution shall enter a wire transfer agreement with the City. The terms of this agreement will be mutually negotiated and agreed Transfers may be in the form of repetitive, non-repetitive, internal, ACH, or EFT. The bank must be a member of the Federal Reserve System and have direct wire capabilities. The bank must be a member of an automated clearinghouse association and be in compliance with all rules and relations set by the National Automated Clearing House Association (NACHA), local ACH associations, and ACH operators. The City shall have the ability to initiate all types and amounts of wire transfers electronically. Confirmations of all incoming and outgoing wires will be made available daily by the bank.

The successful financial institution agrees to execute any orders for outgoing wire transfers on a timely basis. Transfers ordered by noon local time and not received by the destination party by 4:00 p.m. local time that are reported to the City will be traced by the successful financial institution from origin to destination to ascertain the party responsible for the delay.

1. Direct Deposit and Payroll System. The City currently processes payroll for approximately 380 full and part- time/seasonal City employees on a bi-weekly basis City employee are paid on Thursday. The successful bank will be provided a schedule at the beginning of each fiscal year that shows file delivery dates and direct deposit pay dates for the full Employees must be allowed to split their pay checks into different accounts bi-weekly. Please identify any potential limitations on the number of accounts your institution may implement. All employees must be able to access their funds by 12:01 a.m. local time on payday. Currently, the City delivers direct deposit files by 3:00 p.m. local time on Wednesday for the Thursday payday. The City desires to maintain these scheduled timeframes, with delivery of the direct deposit data to the banking institution via electronic means. The timetable for each pay period is such that the direct deposit transmission must be bank-processed in a “TIME CRITICAL” manner. The bank will arrange for ACH set-up and ample pre-note days prior to the first payday after any contract begins.
2. Tax The City utilizes the Electronic Federal Tax Payment System (EFTPS) for Federal/FICA/Medicare

withholding payments and the State of Georgia’s Electronic Tax Payment System for State withholding payments.

1. Positive Pay. The City uses a positive pay system for disbursements and needs continued access to this security system. Online banking must allow for import of a positive pay file. Positive Pay will need to apply to both disbursement and sweep investment accounts.
2. Integrated payables services. The City currently does not use third-party check issuance ACH payments, and virtual credit card payments integrated with the City accounting software Tyler Incode 10. However, would like to have this service from the selected financial institution.
3. Investment of Available Funds. The successful financial institution will agree to invest all idle cash in all accounts other than interest-restricted accounts daily in an overnight repurchase agreement or other authorized investments. A statement of all overnight investment activity should be sent to the City within five business days of the preceding month end.

1. The financial institution will maintain a portfolio of investments, safe kept by a third party (i.e., The Federal Reserve Bank) and pledged to the City, sufficient to collateralize all deposits of the City in excess of FDIC coverage in accordance with applicable OCGA §45-8-11 through §45-8-15 and §50-17-59. The successful financial institution will enter into a written collateral agreement with the City at the time such collateral is pledged. When changes in deposited funds mandate a change in collateral, said collateral will be pledged within three working days. The pledged collateral cannot be substituted without written consent of the City. The collateral will be reviewed daily and priced by a third party on a monthly basis to ensure proper collateralization of funds on deposit. The City will receive a monthly written report detailing all collateral pledged.

The successful financial institution, in lieu of the above collateralization requirements, may utilize the Georgia Bankers Association (GBA) State of Georgia Pledging Pool, as allowed by the State of Georgia. However, if this means of collateralization is used, the City will require a monthly report from GBA that lists the total public deposits of the successful financial institution and the total securities pledged for those deposits. This report is to be provided within three working days of the end of each month at no cost to the City and should the collateral be less than 110 percent, the financial institution will have five working days from the end of the month to ensure required collateralization. Failure to provide this report on a timely basis or failure to provide adequate collateralization on a timely basis may result in termination of any contracts.

1. Reporting Services and Statements of Advice. All accounts will run on a calendar month basis. The financial institution must provide monthly statements, account reconciliation reports, account analysis statements, confirmation tickets, cancelled checks, and other report-related features normally associated with commercial accounts. The City preference is that monthly statements and account analysis statements shall be received by the 1st working day of the However, if the financial institution cannot meet this timeframe please provide when monthly statements and accounts analysis statements will be received. Provide a sample bank statement in your proposal to the City.

All advices affecting a debit or credit memo transaction must be provided daily and electronically. Confirmation of all wires should be provided electronically on a daily basis. Bank coding errors should be corrected within 72 hours after notification by the City at no cost to the City. The financial institution will be expected to provide custom, specialized reports from time to time.

A paid item file including check number, check amount, and date paid for all items paid in the preceding month should be available for the City to download within five business days after month-end for the payroll and general disbursement accounts. All paid item data for the City shall be maintained by the bank after download for a period of one year. Unpaid items data would also be helpful.

1. Check Cashing. The successful financial institution shall honor all payroll, accounts payable, and petty cash checks that are on the positive pay listing provided by the City and presented by payees at any of its offices when accompanied by appropriate identification, without charge to the payee.
2. Online Banking Online banking shall be compatible with the City’s operating system Windows 10 /
3. Online banking shall include cash management support. The financial institution must be capable of providing balance, float, and activity figures electronically on a daily basis. Online inquiry, transaction initiation, and reporting systems shall be accessed via internet to include at a minimum:
   
   1. Daily reporting of account balances, collected and available,
   2. Account detail for current month and, at minimum, eleven prior months (Electronic Statements)
   3. Wire transfer initiation and authorization,

1. City-originated stop payments of checks,
2. Returned items charged against accounts,
3. Bank reconciliation files,
4. Online check images (front and back) for all accounts, and,
5. Records of all account activity must be accessible (online). It is preferred these records be available for eighteen months but required for twelve months for audit purposes.
6. Additional reports to be accessible on the online platform; ACH Controls, Positive Pay, Wire Reports, Stop Payment, Account Transfer, Image Retrieval and ability to customize reports.

1. Deposit
   
   1. Remote deposit. The City conducts remote deposit processing at City Hall. A minimum of four check scanners shall be required for City Hall. Include a detailed explanation of the financial institution’s remote deposit services in the proposal.
   2. On average, the City makes 125 cash deposits per month for $80,000 mostly bills, not coins. Of that, the Finance Department at City Hall deposits $10,000 per month. In addition, the Municipal Court makes 20 deposits per month for $8,000. The Finance Department is currently utilizing SmartSafe technology for cash deposits for processing City Hall cash deposits. The successful banking institution shall have SmartSafecapabilities in order to meet the cash deposit requirements at the City.
2. City Credit The City maintains credit card accounts as part of its current banking relationship. Proposers shall provide information on its credit card services including any associated annual fees and interest rates charged. Cards will be issued to approximately 115 employees for travel and business-related expenses. Access and maintenance of maintenance of accounts must be available to administrators. Digital submission of receipts and approvals must be enabled. Transactions ranges from $180,000 – $230,000 per month. The current line of credit is $500,000. However, the City request that the financial institution allow for individual line of credit limits on temporary basis.
3. Merchant Services & Payment Card Processing. The City uses 2 different providers Chase & Tyler Payments to accept credit card payments at separate locations; utility, landfill, and court where credit card payments are accepted. Proposers shall detail any potential costs.
4. E-Lockbox Services. The City currently uses an Electronic Lockbox (“E-Lockbox”) service for all fee payments including utility payments. The City receives and process payments electronically, whether it is sent through online bill pay, electronic transfers or physical checks. Payment information is transmitted electronically to the City, allowing for automatic posting of payments. The successful banking institution shall have E-Lockbox
5. Interest Earning Cumulative collected balances in all accounts will earn interest that will be credited to the applicable account monthly. Explain the basis of the interest earnings rate in your response. In the response, include the specific index used to calculate the rate and whether there is an interest rate floor. (Please See Exhibit B)
6. Electronic Accelerated Payments. The City is interested in paying vendors electronically in order to expedite the payment process leading to faster disbursements and improved cash flow. Please explain the banking institution’s ability to accomplish this by electronic payments, invoice automation and automated

Provide information indicating if this is a service your institution can provide and how the service would be provided. Please include any file types you accept, any standards used, and if the City will have the capability to create unique templates.

1. Supplies for Currently the City has an annual supply credit for such services such as, but not necessarily limited to deposit slips, check stock, bill straps and coin wrappers, locking night depository bags, and non-locking depository bags. The bank will also provide the check and endorsement stamps for all accounts at the invoice cost to the bank. The City would like to maintain this supply credit service. The banking institution shall provide an explanation on how the credit is received, any limitations on the types of supplies (i.e., smart safe bags), submit receipt for supplies not provided
2. Protection Door to The financial institution must be able to provide armored car service or an alternative service for its two primary locations, City Hall and Municipal Court, for the deposit of the City’s cash.
3. Availability of Funds. Deposits will be couriered or submitted electronically with remote deposit capabilities on a daily basis. The bank will guarantee immediate credit on all wire transfers and U.S. Treasury checks upon receipt. All other checks shall be credited accordingly to the successful banking institution’s availability schedule. Banks are required to attach to the proposal a copy of their availability schedule.
4. Please describe additional products/services offered by your financial institution that would assist the City with their banking services needs which have not been covered in the RFP. For example, in what ways can the City automate the AR/AP process to alleviate financial staff’s hours devoted to the process. This AR/APautomation is a critical factor to the City.
5. Bank Services The successful banking institution must designate one or more senior staff person(s) who will serve as the City’s principal contact for purposes of questions and problem resolution throughout the life of the contact, for all accounts and services.
6. The banking institution must provide on-site training in addition to making web-based training available to City staff for all areas of service. Training, operating manuals, and ongoing support are to be supplied for all services provided.
7. Relationship The City will require the financial institution to conduct a banking process review every 12 months where the Treasury Team will observe and examine the City’s accounts receivable process, accounts payable process and financial account to ensure that workflows and procedures are efficient and noting where a process is too labor intensive and be supplanted with automation.
8. Analytic Measurement. The banking institution will have the ability to measure product volume, service resolution time, customer service inquires received volume and target completion date trend via analytics and share with the City every 12 months.

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1. Instructions to Financial Institutions

The City requests information and competitive price quotations from financial institutions for banking services as specified herein. Late receipt of the proposal will result in the proposal being excluded from the process. Please complete the Banking Services Proposal Form, Exhibits A and B, Attachments A and B. In addition, post award forms to the winning bidder will include but not be limited to a W-9 and a Contractor Performance Scorecard. The City expects to complete evaluation of the RFP’s by the Week of June 2, 2025.

1. All questions concerning this RFP must be submitted via email to bidinfo@statesboroga.gov and rcornejo@investdavenport.com by the due date in the schedule of events described in Section 6. Only one email per Financial Institution will be allowed. The City may revise this RFP by issuing an addendum. The addendum will be posted on the City’s website along with the posting of the RFP at https://www.statesboroga.gov/purchasing/currentbidopportunities . Addenda will become part of the proposal documents and subsequent contract. Financial Institutions must sign and return any addendum with their RFP response.
2. From the date this Request for Proposals (the “RFP”) is issued until a Financial Institution is selected, Financial Institutions are not allowed to communicate with any staff (other than designee below) or elected officials of the City regarding this procurement. Any unauthorized contact will disqualify the Financial Institution from further Contact information for a single point of contact is as follows:

Ricardo Cornejo, rcornejo@investdavenport.com, 404-865-4040

1. Financial Institutions to Review City Operations

The City is offering all financial institutions an opportunity to review the City’s cash management and treasury operations onsite. The City believes this will give the financial institutions ample opportunity to understand the process and formulate questions prior to responding to the RFP.

1. Format of Proposal and Submittal

The proposal shall be prepared economically, and shall be straightforward, avoiding elaborate promotional materials beyond those sufficient to provide a complete presentation. It shall adhere to the format shown in Banking Services RFP Submittal Requirements on page 12, focusing on proven capabilities of the proposer to meet the requirements of this RFP. The Authority is not responsible for any expenses incurred by the proposer in preparing and submitting a response.

The proposal must be submitted via email to bidinfo@statesboroga.gov and rcornejo@investdavenport.com and the subject line containing the company name, address, telephone number, and TITLE (CITY OF STATESBORO BANKING SERVICES RFP) and include:

Completed, Responses to the Banking Service Submittal Requirements, Scope of Work, Exhibit A and B, and Attachments A and B (limit of (45) forty-five pages) in PDF format.

No responsibility shall attach to the City for the premature opening of a proposal not properly addressed and identified. Proposals received late or via facsimile and U.S. mail will NOT be considered.

Information submitted in response to this RFP will not be released by the City prior to a contract award. If a response includes trade secrets, the respondent is required to submit a non-redacted response and a redacted copy excluding trade secrets. If the respondent identifies no trade secrets, it agrees that all sections shall be made available upon public request after a contract award in accordance with Georgia open records laws.

1. RFP Estimated Timetable

The anticipated schedule for the RFP and contract approval is as follows:

Davenport Distributes Proposal Documents……….. May 1, 2025

Opportunity to Review Operations…………………….. May 8, 2025 Time TBA

Deadline for submission of questions………………… May 13, 2025 4:00p.m.

Deadline for receipt of proposal………………………… May 22, 2025 11:00 a.m.

Interview of Shortlisted Financial Institutions………. Week of June 2

Estimated Implementation Schedule Start Date….. Month of July or August 2025.

1. Selection Criteria

The following criteria will be used to evaluate information submitted in response to this RFP.

1. Compliance with the Bank RFP, Scope of Work and Cost Proposal set forth in this
2. Ability of respondent and its staff to meet the needs of the
3. Capacity to provide the highest quality and breadth of services at the most cost-effective

The City may request an online demonstration from a respondent(s) as part of the evaluation and selection process. It is the intent of the City to have a single Financial Institution provide all of the banking services specified within this RFP.

Minimum Qualifications

Financial Institutions wishing to submit a response to this RFP must:

• Be a state or federally chartered banking institution with a local presence within City limitsthroughout the term of the contract.
• Be insured by the Federal Deposit Insurance Corporation (FDIC).
• Be a member of the Federal Reserve System and have access to all related
• Have the ability to accept deposits at a City location or a processing center in Georgia for next day deposit at the latest.
• Have experts on staff to provide a full range of banking services to the
• Have a secure, online, web-based reporting
• Demonstrate appropriate experience servicing government customers with similar account attributes and transaction volume as described herein.
• Be able to accept deposits at a branch up to 4:00 m. local time and credit the City account on the day of the deposit.
• Be a qualified depository for public funds and have sufficient qualified collateral available to pledge in accordance with banking regulations.

1. Terms and Conditions
2. The City reserves the right to accept or reject any and all proposals, cancel all or part of this RFP and waive any irregularities. The award will be made to the Financial Institution who best complies with the requirements of the RFP and who, in the opinion of the City, presents the services which best suits the City’s needs at a competitive price. Customer service and technology will be key factors.
3. The Financial Institution must certify that it has fully read and understood the RFP, by completing and signing Exhibit A, and has full knowledge of the scope, nature, quantity and quality of work to be performed, the detailed requirements of the services to be provided, and the conditions under which the services are to be performed.
4. The City assumes no cost by the Financial Institution in preparation of the RFP
5. The City is seeking information for an initial contract 60 months, with the option to renew for additional 12-month periods with the consent and agreement of both the Financial Institution and the City.
6. Additional Requirements
7. TERMINATION FOR CAUSE: The City reserves the right to terminate the resulting contract, in whole or in part, for failure to comply with any provisions of the contract as outlined by providing a written notice to the successful financial institution at least thirty (30) days before the effective date of termination. The successful financial institution will not be relieved of any outstanding responsibilities or unfinished obligations under this contract.

The successful financial institution has the right to terminate this contract for cause by providing a written notice of intent to the City Manager or their designee to terminate at least thirty (30) days prior to the effective date of the contract termination.

1. TERMINATION WITHOUT CAUSE: The City reserves the right to terminate the contract at any time without cause, in whole or in part, by providing a written notice to the other party at least thirty (30) days before the effective date of termination. The other party will not be relieved of any outstanding responsibilities or unfinished obligations under this contract that were incurred prior to termination.
2. REPORTING DISPUTES: The Financial Institution shall report any contract disputes and/or problems to the City Manager or their designee, in writing, within 48 hours of their occurrence.
3. INDEPENDENT CONTRACTOR: The Financial Institution shall be an independent contractor. Nothing in this agreement shall be construed as authority for the Financial Institution to make commitments which shall bind the City to otherwise act on its behalf, except as the City Government may expressly authorize in writing.
4. INSURANCE: The Financial Institution shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance specified such as the insurer shall be in good standing within the state of Georgia through the Insurance Commissioner’s Office and must be rated “A” or better, with AM Best Company.

Banking Services RFP Submittal Requirements

BANKING SERVICES PROPOSAL (45 Page Limitation) The following can be placed in an appendix labelled resumes, attachment A, B, sample bank statement, availability schedule and Gantt Chart. These will not count against the 45-page limitations.

• Transmittal Letter. Provide an explanation of why the financial institution will best meet the current and future needs of the City.
• Identify the institution’s principal staff members who will be involved in providing services to the Please indicate senior staff member(s) who will be the City’s primary contact. Provide Resumes.

– A dedicated customer services representative, as opposed to a standard 1-800 number, is strongly preferred. Please provide this contact information and outline the City’s process in the event an issue arises.

• Scope of Work
• Describe your experience with other Georgia municipal governments. A listing of three references where similar services have been provided – preferably current local governments. The client reference will include name of government, contact person, telephone number and email.
• A list of all government accounts lost within the last two Disclose any services terminated and the reason(s) for termination of contract, either voluntary or other.
• Please describe how the financial institution would assist the City in an implementation Please outline implementation via a Gantt chart – outlining tasks, dates and responsible party.
• Describe new products for Cash Management Treasury Manager implemented in the last three years for new municipal clients like the City.
• Discuss any plans your institution has for future cash management services enhancement in For example, the ability for designated City staff to receive verification codes via City email.
• Describe the impact that any pending mergers or acquisitions may have on your
• What security features are in place to minimize the risk of unauthorized transactions?
• Please disclose fees for printed
• Please fully explain any exceptions to the RFP specifications and any alternative services you propose

in place of the City’s requests.

• Sample Bank Statement
• Availability Schedule
• Exhibit A – Banking Services Proposal Form
• Exhibit B – Cost Proposal
• Attachments A and B

Exhibit A

Banking Services Proposal Form

In compliance with the attached specification, the undersigned offers and agrees that if this proposal is accepted by the City Council within sixty (60) days of the date of proposal opening, that the undersigned will furnish any or all of the deliverables upon which prices are quoted, at the price set opposite each, to the designated point(s) within the time specified.

Proposal contact person name

Proposal contact phone number

Proposal contact email

Signature of Bank Financial Institution Representative

Name of banking institution

Address of local office/branch

[Remainder of Page Left Intentionally Blank]

Exhibit B

Cost Proposal Form (Pro-Forma)

Please provide pro-forma detailing the monthly cost, discounts, required balances, and ECR. Please use thefollowing template. Please total Monthly Cost and Required Balances.

Interest Earning Accounts. Cumulative collected balances in all accounts will earn interest that will be credited to the applicable account monthly. Explain the basis of the interest earnings rate in your response. In the response, include the specific index used to calculate the rate and whether there is an interest rate floor.

The estimated information below is for the City’s activity in its most active accounts for the Month of April 2025. While some months may deviate from these activity levels slightly, the information included should be an accurate representation of a typical month for the City.

Financial Institution to provide commentary regarding fees / account balances and how the City may or may not benefit from placing surplus balances in Georgia Fund 1

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Banking Services	Monthly Volume	Unit Price	Monthly Service Cost	Required Balance
SweepConcentrationAccount

General Account Services
Deposits	187
Other Debits	31
Other Credits	22
Preauthorized Credits	163
Return Deposited Item	5
Preauthorized Debits	6
Deposit Administration Fee	349,893
Monthly Account Maintenance	1
Items Dep On US	428
Cash Deposited	6,930
Items Deposited Cch	8
Items Dep Local Fed-City	141
Items Dep Local Fed-RCPC	779
Items Dep Local Fed-RCPC	52
Items Dep Non-Local Fed-City	127
Items Dep Non-Local Fed-RCPC	386
Accelerate Ar Console Services
Accl Ar Console Ir Online Archive	1
Accl Ar Console Ir Online Arch/Pymt	169
Accl Ar Console Ir Online Arch/Item	169
Accelerate Ar Elockbox Services
Accl Ar Elockbox Maintenance	1
Accl Ar Elockbox Per Transaction	170
Accl Ar Elockbox Transmission File	1

Accelerate Ar Remote Deposit Svcs

Commercial Cash Services

Cash Services Monthly Location Fee	2
Vault Deposit	12
Vault Deposit Cash Processing	874,474
Vault Change Order	2
Vault Coin Order Per Roll	50
Online Banking Services
Gateway Premium Reportng-Addl Acct	1

Banking Services	Monthly Volume	Unit Price	Monthly Service Cost	Required Balance
GeneralDisbursementAccount

General Account Services
Checks Paid	330
Other Credits	21
Stop Payment	4
Preauthorized Debits	25
Monthly Account Maintenance	1
Account Protection & Recon Services
Positive Pay Monthly Per Acct	1
Positive Pay Per Item Issued	305
Payee Positive Pay Per Item Issued	305
Positive Pay Exception Per Item	14
ACH Positive Pay Monthly Per Acct	1
ACH Positive Pay Comp Id Rule Added	2

ACH Origination Services

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Interest Rates and Rebates

Interest Earning Accounts. Cumulative collected balances in all accounts will earn interest that will be credited to the applicable account monthly. Explain the basis of the interest earnings rate in your response. In the response, include the specific index used to calculate the rate.

Rebates. State how any rebate for use of the Procurement Cards would be calculated, and actually calculate the amount of the annual rebate assuming 10,000 transactions, having a dollar value of $1,500,000 for the entire year.

Method of rebate calculation is:

Calculated rebate using assumed annual # of transactions and dollar value is:

GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT

The City of Statesboro and the Financial Institution agree that compliance with the requirements of O.C.G.A. § 13-10-91, as amended, and Rule 300-10-1-.02 of the Rules of the Georgia Department of Labor are conditions of this Agreement for the physical performance of services.

The Financial Institution further agrees that its compliance with the requirements of O.C.G.A. § 13-10-91, as amended, and DOL Rule 300-10-1-.02 is attested to on the executed Contractor Affidavit and Agreement attached hereto.

If employing or contracting with any subcontractor(s) in connection with this Agreement, Contractor further agrees:

(1) To secure from the subcontractor(s) an affidavit attesting to the subcontractor’s compliance with O.C.G.A. §

13-10-91, as amended, and DOL Rule 300-10-1-.02; such affidavit being in the form attached hereto; and

The failure of Contractor to supply the affidavit of compliance at the time of execution of this Agreement and/or the failure of Contractor to continue to satisfy the obligations of O.C.G.A. § 13-10-91, as amended, and DOL Rule 300-10-1-.02 as set forth in this Agreement throughout the contract period shall constitute a material breach of the contract. Upon notice of such breach, Contractor shall be entitled to cure the breach within ten days, upon providing satisfactory evidence of compliance with the terms of this Agreement and State law. Should the breach not be cured, the City shall be entitled to all available remedies, including termination of the contract and damages.

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ATTACHMENT A

IMMIGRATION AND SECURITY FORM/CONTRACTOR AFFIDAVIT AND AGREEMENT

Contract No. and Name:

Name of Contracting Entity:

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. §13‐10‐91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Statesboro has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to Immigration Reform and Control Act of 1986 (IRCA), P.L. 989‐603], in accordance with the applicability provisions and deadlines established in O.C.G.A. §13‐10‐91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with City of Statesboro, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. §13‐10‐91 on a Subcontractor Affidavit provided in Rule 300‐10‐01‐.08 or substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to City of Statesboro at the time of the subcontractor(s) is retained to perform such service.

EEV / Basic Pilot Program* User Identification Number

BY: Authorized Officer or Agent (contractor name)                                                     Date

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SCRIBED AND SWORN BEFORE ME ON THIS                 DAY OF                             , 20      .

Notary Public                                                                        My commission Expires:

*or any subsequent replacement operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99‐603.

ATTACHMENT B

VENDOR DECLARATION

The vendor understands, agrees and warrants:

That the vendor has carefully read and fully understands the full scope of the specifications.

That the vendor has the capability to successfully undertake and complete the responsibilities and obligations in said specifications.

That this bid shall be valid for 60 days.

That this bid may be withdrawn by requesting such withdrawal in writing at any time prior to May 22, 2025 @ 11:00 AM, but may not be withdrawn after such date and time for a period of 60 days.

The City of Statesboro reserves the right to reject any or all bids and to accept that bid which will, in its opinion, best serve the public interest. The City of Statesboro reserves the right to waive any technicalities or informalities in the bidding.

That by submission of this bid the vendor acknowledges that the City of Statesboro has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the vendor.

If a partnership, a general partner must sign.

If a corporation, the authorized corporate officer(s) must sign and the corporate seal must be affixed to this proposal. VENDOR:

Name                                                                                                                     Title

Name                                                                                                                     Title

AFFIX CORPORATE SEAL (if applicable)

Subscribed and sworn to before me this             day of                                    20         . NOTARY PUBLIC