NATO Business Opportunity: Outsourcing of DCIS Level 3 (L3) – Preventive Maintenance Interventions (PMIs) and L3 DCIS Subject Matter Expertise

The NATO Communications and Information Agency (NCI Agency) intends to issue an Invitation for Bid (IFB) for the procurement of CIS and Non-CIS support across 15 different geographical locations in Europe, to a range of deployable data centers built into modular transit cases or hardened communication shelters, also known as Deployable Communication and Information Systems (DCIS) together with L3 DCIS Subject Matter Expertise.

Potential U.S. prime contractors must 1) maintain a professionally active facility (office, factory, laboratory, etc.) within the United States, 2) be pre-approved for participation in NATO International Competitive Bidding (ICB), 3) be issued a Declaration of Eligibility (DOE) by the Department of Commerce (DOC), and 4) register with the NCI Agency’s eProcurement tool, Neo: https://www.ncia.nato.int/business/procurement/neo-eprocurement

In addition, contractor personnel will be required to work unescorted in Class II Security areas. Therefore, access can only be permitted to cleared individuals. Only companies maintaining the appropriate personnel clearances will be able to perform the resulting contract.

The NCI Agency intends to implement the ICB Procedure for Lowest Priced Technically Compliant evaluations. A single, firm-fixed price contract is planned for the entire scope of work.

The reference for the IFB is IFB-CO-424204-DCISL3 and all correspondence concerning the IFB should include this reference.

SUMMARY OF REQUIREMENTS

A Summary of Requirements (2 pages total) is attached. These requirements are being refined and will be included in further details as part of the IFB.

BECOMING ELIGIBLE TO BID

NATO ICB requires that the U.S. Government issue a DOE for potential U.S. prime contractors interested in this project. Before the U.S. Government can do so, however, the U.S. Government must approve the U.S. firm for participation in NATO ICB. U.S. firms are approved for NATO ICB on a facility-by-facility basis.

The U.S. NATO ICB application is a one-time application. The application requires supporting documentation in the form of 1) a company resume or capability statement indicating contracts completed as a prime contractor and 2) an annual report or set of financial documents indicating compilation, review, or audit by an independent CPA.

U.S. firms can download a copy of the U.S. NATO ICB application from the following website:

https://www.bis.doc.gov/index.php/other-areas/strategic-industries-and-economic-security-sies/nato-related-business-opportunities

DOC is the U.S. Government agency that approves NATO ICB applications. Please submit to the email address provided your application and supporting documentation (as attachments). If your firm is interested in a specific NATO ICB project at this time, please also include the following in the TEXT of your email:

- the title and/or solicitation number of the project

- the name/phone/email of the company employee who should receive the bid documents

After approval of your one-time NATO ICB application, DOC will then know to follow up by issuing a DOE for the project. DOC will transmit the DOE to the NATO contracting agency.

IMPORTANT DATES:

Request a DOE (and, for firms new to NATO ICB, submit the completed one-time NATO ICB application): 15 May 2025

NCI Agency distributes the IFB (planned): 06 June 2025

Bid closing (anticipated): 31 August 2025

Contract Award (estimated): Q4 2025