Preventive and Corrective Maintenance for Industrial Plant Equipment at Naval Shipyards

Active

Contract Opportunity

1. Introduction

This is a market research initiative conducted by the Department of the Navy’s Program Executive Office Industrial Infrastructure (PEO II). This request for information (RFI) is issued solely for information and planning purposes; it does not constitute a request for proposal (RFP) or a promise to issue an RFP in the future. Responses to this RFI will help the Government determine the feasibility of soliciting contracts with industry to meet the need for preventive and corrective maintenance of Industrial Plant Equipment (IPE) across various naval shipyards.

This RFI outlines PEO II’s proposed methodology for fulfilling IPE needs, and we encourage industry to submit feedback on mutually beneficial alterations that could enhance the effectiveness and efficiency of the proposed approach. The Government's preference is for a fixed-price contract structure to ensure cost predictability and efficiency. We are also considering different approaches for managing recurring and non-recurring work, including the use of task orders under an indefinite delivery, indefinite quantity (IDIQ) contract with fixed costs for unit prices and equipment.

2. Purpose and Background

PEO II seeks to establish comprehensive enterprise maintenance service contracts that streamline preventive and corrective maintenance support services, ensuring shipyard IPE remains operational and is quickly returned to full operational capability when needed.

PEO II requests information on interest, timing, business arrangement, financial structure, and cost sharing to establish comprehensive enterprise maintenance service contracts that streamlines preventive and corrective maintenance support services.

3. Requirements

3.1 General Requirements

The contractor shall deliver comprehensive preventive and corrective maintenance services for IPE as outlined in individual shipyard desired contracted services identified below. This includes providing all necessary personnel, equipment, tools, materials, supervision, and quality control to ensure effective performance of both emergency and non-emergency repairs.

3.2 Equipment Within Contract Scope

A variety of equipment types may be included in individual shipyard contracts. A summary of these equipment types is provided in Table 1 below. Each shipyard will determine the specific equipment and services required based on its unique needs.

Table 1: Sample Equipment Types

3220 - Woodworking Machines

3405 - Saws and Filing Machines

3408 - Machining Centers & Way Type Machine

3410 - Electric and Ultrasonic Erosion Machines

3413 - Drilling and Tapping Machines

3414 - Gear Cutting and Finishing Machines

3415 - Grinding Machines

3416 - Lathes

3417 - Milling Machines

3433 - Gas Welding Heat Cutting and Metalizing Equipment

3441 - Bending and Forming Machines

3443 - Mechanical Presses Power Driven Machine

3444 - Manual Presses

3445 - Punching and Shearing Machine

4410 - Industrial Boilers and Pressure Vessels

3411 - Boring Machine

3419 - Miscellaneous Machine Tools

4430 - Industrial Furnaces Kilns Lehrs and Ovens

4940 - Shop Specialized Equipment

6130 - Converters Electrical Nonrotating

4. Questions for Industry

PEO II invites industry feedback on the following topics. Responses will help refine the Government’s approach and ensure that an eventual RFP is structured to promote efficient, effective, and innovative solutions.

1. Contract Interest: Which of the following shipyard contracts would you be interested in submitting an offer (proposal) for IPE support requirements: Norfolk Naval Shipyard, Portsmouth Naval Shipyard, Puget Sound Naval Shipyard, Pearl Harbor Naval Shipyard?


2. Capabilities: What capabilities does your company have to provide preventive and corrective maintenance across a diverse collection of industrial plant equipment geographically located across naval shipyards?


3. Experience and Past Performance: What is your company’s relevant experience in maintaining similar types of industrial equipment? Please identify previous projects, including the number of projects completed, dates, and clients.


4. OEM Authorizations: Which original equipment manufacturers (OEMs) that provide industrial plant equipment are you currently authorized to provide preventive maintenance and repair for?


5. Construction and Maintenance: Would your company require construction of new facilities, modify existing ones, or purchase equipment to meet the Navy's maintenance needs? Please provide details. What entity would your company partner with to construct or maintain these facilities?


6. Location and Facilities: Where would your company propose to base operations to support the maintenance of IPE at the specified naval shipyards?


7. Operational Features: What specific features or modifications would your company recommend adding to the equipment or facilities to better accommodate the Navy's maintenance needs? What additional capabilities would be required to support different types of equipment or unforeseen challenges?


8. Timing and Availability: When could your company be ready to begin providing maintenance services?


9. Availability and Scheduling: How would your company manage the scheduling of maintenance services to ensure priority for high-priority or emergent repairs? What mechanisms would you put in place to avoid conflicts in scheduling or to resolve them if they arise?


10. Displacement and Prioritization: What mechanism would you propose if it became necessary to prioritize certain maintenance activities or equipment over others?


11. Recurring vs. Non-Recurring Work: How would you recommend managing the balance between recurring and non-recurring maintenance work? Are there specific approaches you would suggest for handling each type of work under a single contract?


12. Task Orders and Fixed Costs: The Government is considering the use of task orders under an IDIQ contract, where unit prices and equipment costs for services are fixed. How do you see this approach working for both recurring and non-recurring maintenance tasks? Please provide your recommendations on the applicability and structure of such task orders.


13. Labor Costs and Hours Determination: We are seeking industry input on the best avenue for determining labor costs and hours under an IDIQ contract. What methods or frameworks would you recommend for accurately assessing and managing labor costs and hours, particularly in a fixed-cost environment?


14. Business Structure and Cost Sharing: What cost-sharing arrangement (business structure, contract type, payment schedule, etc.) do you recommend for the acquisition of the maintenance services? How would you propose handling life cycle maintenance costs, including maintaining or achieving certification for the equipment?


15. Business Arrangements and Partnerships: Would your company be interested in exploring a public-private partnership for the maintenance of naval IPE? If so, what structure would you propose?


16. Limit of Liability: The Government seeks to establish an ideal limit of liability for this contract. What do you consider to be a fair and reasonable limit of liability in this context? Please provide your recommendations, including the basis for the suggested cap (e.g., a specific dollar amount, a percentage of the contract value, or the total amount paid under the contract). Additionally, specify any types of liabilities you believe should be excluded from or included within this cap.


17. Repair Parts and Additive Manufacturing: Does your company have the capability to supply repair parts, or the ability to manufacture repair parts via additive manufacturing (i.e., 3-D printing)? Please detail your capabilities in this area, including any relevant equipment, materials, and experience in producing parts to the required specifications.


18. Industry Collaboration: What barriers exist within the industry that prevent greater collaboration between companies to offer a more efficient maintenance and repair approach?


19. Contract Type Preferences: The Government prefers a fixed-price contract structure to ensure cost predictability and efficiency. However, we are open to considering other contract types. Which contract type do you believe would be most beneficial for both cost and schedule? Contract types may include IDIQ, fixed price, cost reimbursement, time and materials, or incentive contracts.


20. Preferred Contract Structure: What alternative contracting structures would you propose that could provide additional advantages to both your company and the Government?


21. Capacity and Future Growth: What capacity beyond the current scope would your company recommend planning for, considering future growth or operational needs? How would your proposed solution scale to accommodate additional or different types of equipment as the Navy’s needs evolve?


22. Environmental and Regulatory Considerations: How do you recommend handling environmental responsibilities (e.g., permitting) in relation to the maintenance of IPE? How do you recommend addressing National Environmental Policy Act (NEPA) requirements and U.S. Tribal treaty obligations when they arise?

Alternative Approaches: What characteristics beyond those described in the requirements would you recommend adding or modifying due to technology, price, or other considerations? What alternative contract structures or maintenance strategies would you propose that could provide additional advantages?

5. Submission Requirements: Responses are requested by due date indicated in this notice. Submissions should be in either Microsoft Word or PDF format. There is no page requirement or limit and a detailed proposal is not requested. Interested parties are requested to submit their responses to this RFI via email. Responses should include:

• Company name


• Size status


• Commercial and Government Entity Code (CAGE) Code


• Unique Entity ID


• Points-of-contact (POC) including name, phone number, and email address

6. The initiative point of contact is Anthony.J.Cox20.civ@us.navy.mil or telephone 202-914-9891.

7. Next Steps: Following the RFI response deadline, an Industry Day/Q&A session will be held to further discuss the requirements and gather additional feedback. Details will be provided to interested parties who respond to this RFI.

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