USBE - Utah Driver Education Online Scheduling Software

Project Description: Issuing Procurement Unit: Utah State Board of Education
UTAH STATE BOARD OF EDUCATION
REQUEST FOR PROPOSALS
SOLICITATION # USBE-SD26147-RFP
USBE - UTAH DRIVER EDUCATION ONLINE SCHEDULING SOFTWARE
This Request for Proposals (“RFP”), having been determined to be the appropriate procurement method to provide the best value to the Utah State Board of Education (USBE), is designed to provide interested Offerors with sufficient basic information to submit proposals. This RFP is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah Administrative Code. If any provision of this RFP conflicts with the Utah Procurement Code or Utah Administrative Code, then the Utah Procurement Code or Utah Administrative Code will take precedence.
Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number:
USBE is the issuing procurement unit and conducting procurement unit for this RFP (referred to as “USBE”). The reference number for this RFP is Solicitation # USBE-SD26147-RFP. This solicitation number must be referenced on all proposals, correspondence, and documentation submitted to USBE relating to this RFP.
Purpose of this Solicitation:
The purpose of this RFP is to enter into cooperative contracts with qualified Offerors to provide Utah Driver Education Online Scheduling Software that allows customers to register for classes, sign custom contracts, make payments, schedule drive times, get text message reminders and access teacher feedback. Please see the Scope of Work attached in the Files section for further details.
Introduction and Background:
USBE is seeking to make available to Utah LEAs and charter schools, options for driver education online scheduling software. In accordance with this provision, it is anticipated that this RFP will result in multiple contract awards for solutions complying with the above and with the requirements of this RFP. Given the cooperative nature of this RFP, it is expected that offerors shall propose a wide array of equipment, products, and/or services at lower prices and with better value than what they would ordinarily offer to the public or to a single government entity.
Multiple Contract Award Anticipated:
It is anticipated that this RFP will result in multiple cooperative contract awards. The methodology or formula that will be used to determine the number of contract awards is: responsive and responsible Offerors that achieve all the minimum total score thresholds listed on the Evaluation Score Sheet in the Files Section of this RFP.
The contract(s) resulting from this RFP will be for a term of FIVE (5) years with no renewals. The anticipated start date will be April 1, 2026. However, USBE reserves the right to terminate the contract at any time in accordance with the provisions set forth in USBE's Standard Cooperative Terms and Conditions.
Additional Information:
Offerors are prohibited from communications regarding this RFP with the USBE staff, evaluation committee members, or other associated individuals EXCEPT the USBE procurement officer overseeing this RFP.
Wherever in this RFP an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Offerors.
If applicable, Offerors may be required to submit product samples to assist the head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the RFP. Product samples must be furnished free of charge unless otherwise stated in the RFP, and if not destroyed by testing, will upon written request within any deadline stated in the RFP, be returned at the Offeror's expense. Samples must be labeled or otherwise identified as specified in the RFP by the procurement unit.
USBE reserves the right to conduct discussions with the Offerors who submit proposals determined to be reasonably eligible of being selected for award, followed by an opportunity to make best and final offers pursuant to the Utah Procurement Code and applicable administrative rules, but proposals may be accepted without discussions.
Proposal Content and Evaluation:
The provisions of this RFP are not intended to limit a proposal's content or exclude any relevant or essential data. Offerors are at liberty and are encouraged to expand upon the specifications to demonstrate Offeror's ability to provide USBE with a solution.
Each proposal received shall be evaluated as outlined in this RFP, the Utah Procurement Code, and applicable administrative rules in the Utah Administrative Code.
To be responsive and responsible Offerors must review and respond to the following sections of this RFP:
Requested Information: The Requested Information section includes the prerequisites all Offerors must read and agree to in order to respond to this RFP.
Files: The Files section includes the standard contractual terms and conditions applicable to this RFP, as well as other documents associated with this RFP. This section also includes the objective and subjective criteria that will be used to evaluate proposals, including mandatory minimum requirements and technical criteria.
To determine which proposal provides the best value to USBE, the evaluation committee shall evaluate each responsive and responsible proposal that has not been disqualified from consideration under the provisions of the Utah Procurement Code and applicable administrative rules, using the criteria described in this RFP.
Offerors must review each section carefully.
After the evaluation and final scoring of proposals is completed, USBE shall award the contract as soon as practicable to the responsive and responsible Offeror eligible for award, subject to the Utah Procurement Code and applicable administrative rules, provided the RFP is not canceled in accordance with Utah Code and applicable administrative rules.