RFQ Clearwell Tank Design
| Location: | Florida |
|---|---|
| Posted: | Jul 8, 2026 |
| Due: | Jul 31, 2026 |
| Agency: | City of Flagler Beach |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | FB26-0107 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
FB26-0107
|
| Bid Title: |
RFQ Clearwell Tank Design
|
| Category: | Invitation to Bid |
| Status: | Open |
|
Attachment Preview
City of Flagler Beach
105 South Second Street
Flagler Beach, Florida 32136
Telephone (386) 517-2000
REQUEST FOR QUALIFICATIONS
PROPOSER ACKNOWLEDGEMENT FORM
THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR PROPOSAL
RFQ TITLE: Clearwell Tank Design
RFQ OPENING LOCATION: City Commission Chambers at Flagler Beach City Hall
RFQ NUMBER: FB26-0107
DATE OF DISTRIBUTION: July 8, 2026
PRE-PROPOSAL MEETING DATE & TIME: July 15, 2026, at 1:00pm
LAST DATE FOR QUESTIONS: 7/17/2026 at 5:00pm
LAST DATE FOR ADDENDA IF NEEDED: 7/21/2026 at 5:00pm
BIDS DUE BY: 7/31/2026 at 4:00pm
EVALUATION COMMITTEE REVIEW: 8/3/2026
COMMISSION MEETING AWARD: 8/27/2026 at 5:30pm
Submittals Received After the Above Date and Time Will Not Be Accepted.
PROPOSER’S NAME:
PROPOSER’S MAILING ADDRESS:
CITY-STATE-ZIP:
F.E.I.N.:
PHONE NUMBER:
EMAIL:
If returning as a “No Submittal”, please state reason (s
I certify that this Proposal is made without prior understanding,
X agreement, or connection with any corporation, firm, or person
submitting a Proposal for the same materials, services, supplies, or
equipment, and is in all respects fair and made without collusion or
fraud. I agree to abide by all conditions of this RFQ and certify that I
am authorized to sign this RFQ for the Proposer. In submitting a RFQ
to the City of Flagler Beach, the Proposer offers and agrees that if the
Proposal is accepted, the Proposer will convey, assign or transfer to
the City of Flagler Beach all rights, title, and interest in and to all
causes of action it may now or hereafter acquire under the Antitrust
laws of the United States and the State of Florida for price fixing
relating to the particular commodities or services purchased or
acquired by the City of Flagler Beach. At the City’s discretion, such
assignment shall be made and become effective at the time the City
tenders final payment to the Proposer.
AUTHORIZED SIGNATURE (MANUAL)
NAME (TYPED)
TITLE
DATED
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RFQ FB26-0107 CLEARWELL TANK DESIGN
GENERAL CONDITIONS
PUBLIC ENTITY CRIMES: A person or affiliate who has been placed on the convicted
vendor list following a conviction for a public entity crime may not submit a proposal on a
contract to provide any goods or services to a public entity, may not submit a proposal on a
contract with a public entity for the construction or repair of a public building or public work,
may not submit Proposals on leases or real property to a public entity, may not be awarded or
perform work as a contractor, supplier, subcontractor, or consultant under a contract with any
public entity, and may not transact business with any public entity in excess of the threshold
amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from
the date of being placed on the convicted vendor list.
DISCRIMINATION: Pursuant to Section 287.134(2)(a), Florida Statutes, an entity or
affiliate who has been placed on the discriminatory vendor list may not submit a bid or
proposal on a contract to provide any goods or services to a public entity, may not submit a
bid or proposal on a contract with a public entity for the construction or repair of a public
building or public work, may not submit bid or proposal on leases of real property to a public
entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business with any public
entity.
PUBLIC RECORDS/NON-CONFIDENTIALITY OF BIDS AND/OR PROPOSALS.
The City of
Flagler Beach cannot and does not warrant the confidentiality of any information submitted
in response to this solicitation. Florida law provides that municipal records shall at all times
be open for personal inspection by any person, Section 119.01, F.S., The Public Records Law.
Information and materials received by the City of Flagler Beach in connection with all
Proposers’ response shall be deemed to be public records subject to public inspection upon
award, recommendation for award, or 30 days after bid opening, whichever occurs first.
Section 119.071, F.S.
DISTRIBUTION OF BIDS AND RFQ’S: The City uses the services of DemandStar
(www.demandstar.com) and its own website (www.cityofflaglerbeach.com/bids/aspx) to
distribute its bids and RFQ’s on-line on the Internet. If you have received a copy of this RFQ
from any source other than DemandStar or the city’s website please be aware that you may
not have received the latest version of the RFQ or any related addendums.
SUBMISSION OF RESPONSES: All Submittals shall be delivered in a sealed envelope.
The Request for Qualifications (RFQ) number, title, and opening date shall be clearly
displayed on the outside of the sealed envelope (and on the outside of any express shipping
package). The delivery of said submittal to the City Clerk’s Office on or before the specified
opening date and time is solely and strictly the responsibility of the Submitter. Any submittal
received by the City Clerk’s Office after the specified date and time will not be accepted.
Submittals must be presented on forms provided by the City. No other forms will be accepted.
Responses submitted by telephone, fax or email will not be considered. No Submittal may be
modified after opening. No Submittal may be withdrawn after opening for a period of ninety
(90) days unless otherwise specified.
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RFQ FB26-0107 CLEARWELL TANK DESIGN
EXECUTION OF SUBMITTAL: Submittals must contain a manual signature of authorized
representative in the space(s) provided. Submittals must be typed or printed in ink. Use of
erasable ink is not permitted. All corrections made by Submitter to any Submittal entry must
be initialed. The company name and Federal Employer Identification Number (F.E.I.N.)
number shall appear in the space(s) provided.
RFQ OPENING: Submittals shall be opened by the City Clerk, logged onto a bid tabulation
form & distributed to the Evaluation Committee. No discussion of the Submittals will occur
at this time.
SUBMITTAL TABULATION: The RFQ Tabulation will be posted on Demandstar
(www.demandstar.com). Any submitter wishing to receive a electronic copy of the tabulation
should email the City Clerk at poverstreet@cityofflaglerbeach.com & request the document.
CLARIFICATION/CORRECTION OF RFQ ENTRY: The City of Flagler Beach
reserves the right to allow for the clarification of questionable entries and for the correction of
obvious mistakes.
INTERPRETATION: Any questions concerning conditions and specifications shall be
directed to the City Clerk poverstreet@cityofflaglerbeach.com. Those interpretations which
may affect the eventual outcome of this Submittal will be furnished in writing to all prospective
Submitters in the form of an addendum. No interpretation shall be considered binding unless
provided in writing by the City of Flagler Beach.
PROCUREMENT COMMUNICATION PROTOCOL: To protect the integrity of the
procurement process, respondents, suppliers, contractors, sub-contractors or person acting
on behalf of any of the above are prohibited from all communications regarding the solicitation
with City staff, City consultants, City legal counsel, City agents, or elected officials unless
such communication is specifically authorized in the City’s solicitation or addenda.
Violation of this provision may be grounds for rejecting a response.
MINORITY POLICIES: The City of Flagler Beach, Florida, encourages the full
participation of Disadvantaged and Women Business Enterprises (D&WBE) in the provision
of goods and services.
RESPONSIBILITY DETERMINATION: Pursuant to the provisions of Florida Statutes
Chapter 287.05701, the City does not request or consider a vendor’s social, political, or
ideological interests in making a responsibility determination.
LICENSES AND PERMITS: The Vendor/Contractor is responsible for obtaining all
necessary permits and licenses to comply with all Federal, State, local laws, rules and
regulations required to perform work in accordance with the specifications.
ADDITIONAL TERMS AND CONDITIONS: The City of Flagler Beach reserves the
right to reject Submittals containing any additional terms or conditions not specifically
requested in the original conditions and specifications.
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RFQ FB26-0107 CLEARWELL TANK DESIGN
TAXES: The City of Flagler Beach is exempt from Federal Excise Taxes and all sales taxes.
SILENCE OF SPECIFICATIONS: The apparent silence of any specification and any
supplemental specifications as to any details or the omission from same of any detailed
description concerning any point shall be regarded as meaning that only the best commercial
practices are to prevail and that only materials of first quality and correct type, size, and design
are to be used. All workmanship is to be first quality. All interpretations of the specifications
shall be made upon the basis of this statement.
ASSIGNMENT: Any purchase order or contract issued pursuant to a Submittal and the
monies which may become due hereunder are not assignable except with the prior written
approval of the City Manager or City Commissioner, whichever authorized the purchase or
Agreement.
LIABILITY: The Contractor shall hold and save the City of Flagler Beach, its officers,
agents, and employees harmless against claims by third parties resulting from the Contractor’s
or supplier’s breach of contract or negligence, including all attorney’s fees and costs, and shall
pay any and all damages, fees, and costs assessed on behalf of the City. The City expressly
reserves all rights, privileges and benefits of sovereign immunity.
PATENTS AND ROYALTIES: The Contractor, without exception, shall indemnify and
save harmless the City of Flagler Beach and its employees from liability of any kind, including
cost and expenses for or on account of any copyrighted, patented, or unpatented invention,
process, or article manufactured or used in the performance of the contract, including its use
by the City of Flagler Beach. If the Contractor uses any design, device, or materials covered
by letters, patent or copyright, it is mutually agreed and understood without exception that the
Submittal prices shall include all royalties or cost arising from the use of such design, device,
or materials in any way involved in the work.
NON-APPROPRIATION OF FUNDS: In the event sufficient budget funds are not
available for a new fiscal period, the CITY shall notify the VENDOR/CONTRACTOR of such
occurrence and the contract shall terminate on the last day of the current fiscal period,
without any penalty or expense to the CITY of any kind whatsoever.
AWARDS: The CITY reserves the right, in its sole discretion, as the best interest of the CITY
may require, to make award(s) by individual item, group of items, all or none, or a
combination thereof; on a geographical basis and/or with one or more vendors, contractors,
consultants or specialists; or to reject any and all Submittals or waive any minor irregularity
or technicality in the Submittals received.
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RFQ FB26-0107 CLEARWELL TANK DESIGN
TERMINATION OF AGREEMENT:
A. The City Manager shall have the right to terminate the Agreement for a material breach
of this agreement that remains uncured for at least thirty days after prior written receipt
of a notice of violation of same.
B. The City Manager shall have the right to terminate this Agreement for the City’s
convenience if she determines in her sole discretion that it is in the best interests of the
City. In that event, the City shall only be obligated to Contractor to pay for any unpaid
work already satisfactorily performed prior to the notice of termination.
C. This Agreement may not be terminated by the Contractor.
OTHER AGENCIES: All Bidder(s) awarded contracts from this bid or proposal may
permit any municipality or other government agency to participate in the contract under the
same prices, terms, and conditions, if agreed to by both parties.
It is understood that at no time will any city, municipality, or other agency be obligated to
place an order for any other city, municipality, or agency: nor will any city, municipality, or
agency be obligated for any bills incurred by any other city, municipality, or agency. Further,
it is understood that each agency will issue its own purchase orders to the awarded bidder(s).
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RFQ FB26-0107 CLEARWELL TANK DESIGN
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