Request for Bids to replace 1 Heat Pump at the Holland Museum
| Location: | Michigan |
|---|---|
| Posted: | Mar 5, 2026 |
| Due: | Mar 23, 2026 |
| Agency: | City of Holland |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Request for Bids to replace 1 Heat Pump at the Holland Museum
|
| Category: | Bids, RFPs and RFQs |
| Status: | Open |
|
Attachment Preview
March 5, 2026
TO: PROSPECTIVE BIDDERS
RE: Request for Bids to replace 1 Heat Pump at the Holland Museum
The City of Holland will receive sealed bids from prospective bidders to supply all equipment,
material, and labor to replace one heat pump at the Holland Museum, 31 W 10th Street,
Holland, MI 49423.
The bids will be received at City Hall, 1st Floor Finance Department, 270 S. River Ave.,
Holland, MI 49423 UP UNTIL 11:00am, Monday, March 23, 2026.
Bids must be on the form provided and must be submitted in a sealed envelope that is
plainly marked “Holland Museum Heat Pump Replacement Bid”.
Questions pertaining to the specifications, or requests to view the existing equipment,
should be directed to David Hawley-Lowry, Holland Museum Facilities Manager, at (616)
915-6188 or david@hollandmuseum.org Questions about the bidding process may be
directed to Tricia Dreier at (616) 355-1330.
Bid prices are to be firm. Once a contractor is selected the bid price shall be irrevocable for
60 days and shall not be withdrawn, modified or altered after the bid opening.
In case of default by the selected vendor, the City of Holland may procure its requirements
from another vendor, without going through additional bidding procedures, and hold the
original vendor liable for any increased costs.
The City of Holland reserves the right to accept or reject any or all bids, to waive any
irregularities/informalities in the bids received and to split the bid if deemed desirable by the
City.
Contracts and Purchase orders shall be awarded to the lowest responsible bidder based on
the total project cost. In determining the lowest responsible bidder, in addition to price, the
items set forth in Section 2-48 of the Ordinance Code of the City of Holland shall be
considered.
Tricia Dreier, Assistant Director
Community & Neighborhood Services
City of Holland
Matt VanDyken, Assistant City Manager
City Manager’s Office
City of Holland
CITY OF HOLLAND
GENERAL CONDITIONS
1. Scope of the Work
The work shall consist of the removal and replacement of existing heat pump unit #18.
This is a horizontal mounted, water-source heat pump with 8-ton capacity and 3-phase
electrical. The work shall include furnishing all necessary labor, parts and materials to:
• Remove heat pump #18 that serves the permanent gallery;
• Disposal / recycling of old equipment, ductwork, materials, etc;
• Supply and install a new 8-ton horizontal water-source heat pump with the same
specifications as the existing equipment; including all necessary piping, ductwork,
water lines, condensate connections, and electrical connections for the new
equipment;
• Disconnect and reconnect all controls & wiring including connection to the existing
duct-mounted smoke detector;
• Provide all labor and materials to connect the new equipment to the existing
Building Management System (BMS);
• Provide testing and verification of proper system operation;
• Programming the fan for continuous run operation;
• Perform a full system start-up and ensure new equipment is functioning as
designed including confirmation that connection with the BMS is set up correctly.
2. Quality of the Work
Mechanical, electrical and all other required permits shall be obtained by the contractor. All
work shall be subject to inspection by the Department of Community and Neighborhood
Services and shall meet recognized standards of good workmanship. Unacceptable work
shall be promptly redone by the contractor at his expense with no additional costs incurred by
the City.
3. Completion
All work shall be completed as soon as reasonably possible after the bid is awarded and
approved by City Council.
4. Payments
The contractor shall be paid the total contract price upon completion of the work and its
acceptance by the City; and after a sworn statement has been submitted by the contractor
that all bills for labor and material have been paid.
5. Insurance
The contractor shall agree to indemnify and save harmless the City of Holland, including its
officers, agents and employees from any and all liabilities that may result from the
contractor’s work as proposed herein. This covenant of indemnification shall include any
reasonable attorney fees and costs incurred in defense of any actions, claims or liability by
the City.
The contractor shall maintain general liability insurance, automobile liability insurance,
employer liability insurance, and workers compensation insurance on all employees who
work or perform services under the proposed purchase order or contract.
The general liability insurance automobile liability, and excess/umbrella liability insurance
required herein shall name the City of Holland, its officers, agents and employees as
additionally insured, and shall be in the form of a comprehensive, general and automobile
bodily injury and property damage policy, and shall provide that the City receive not less
than ten (10) days prior written notice in the event of cancellation or change in terms
thereof.
Said policy shall be for the following minimum limits:
Commercial General Liability insurance in an amount not less than $1,000,000 for injuries,
including accidental death, to any one person, and subject to the same limit for each
person, with a combined aggregate per occurrence of not less than $2,000,000, business
auto liability insurance in an amount not less than $1,000,000 each occurrence and
$2,000,000 aggregate, [professional liability insurance, if applicable, for $1,000,000 each
occurrence and $1,000,000 aggregate (if services contract)][ or; Pollution liability
insurance, maintained for no less than three (3) years after final completion of project for
$1,000,000 each occurrence and $1,000,000 aggregate (if construction contract)], and an
umbrella liability policy for no less than $4,000,000 each occurrence and $5,000,000
aggregate.
Evidence of an approved insurance policy shall be submitted by the successful bidder and
approved by the City of Holland prior to commencement of the work as here in proposed.
All general liability insurance, automobile liability, and excess/umbrella liability insurance
shall waive subrogation against the City.
CONTRACTOR BID SUBMISSION REQUIREMENTS
A. Each contractor will be given a bid estimation form stating exactly the work that is to be
completed. All estimates must be specific, thorough and include all of the work listed
on the bid estimation form. Vague estimates or failure to include all of the work on the
bid estimation form may result in the bid being rejected and not considered.
B. Contractor may add options or alternates as additional expenses.
C. All bids submitted must clearly identify the total cost to complete the job.
D. Bids must be delivered in a sealed envelope clearly marked with “Holland Museum
Heat Pump Replacement Bid”.
Request for Bids to replace Heat Pump #18 at the Holland Museum
Bid Specification Page
Contractor Name:
Business Address:
Phone #:
E-mail:
Contact Name & Phone #:
1. Removal & disposal of old equipment
$___________________
2. Installation of new HP 18 & connections
$___________________
Brand / Model of proposed equipment: _________________________________
3. Connection to building management system
$___________________
4. Any other anticipated costs or fees ____________________________________
Any other conditions or warranty information: _______________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
Total Cost of Installation $_______________
______________________________
Signature of Bidder
Date of Bid__________________________
______________________________
Printed Name & Company
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.