LM 26-04 Chemical Supplies

CITY OF LA MARQUE
BID PROPOSAL LM #26-04
CHEMICAL SUPPLY CHLORINE AND SULFUR DIOXIDE
FISCAL YEAR 2027
INVITATION TO BID
Notice is hereby given that the City of La Marque will receive sealed bids for chemical supplies
at the Wastewater Treatment Plant and various Water Facilities.
Opening Bid Time: 11:00 AM
Bid Due Date: July 29, 2026
Bid Due Time: 10:00 AM
Bids should be submitted in THREE Copies and a flash drive on the proposal forms and
enclosed in a sealed envelope and plainly marked on the outside of the envelope, which clearly
identifies it as being "LM #26-04 Chemical Supplies".
THE CITY OF LA MARQUE DOES NOT ACCEPT FAXED OR EMAILED BIDS.
Bids must be addressed to:
City of La Marque
Attn: City Clerk's Office
1111 Bayou Road La Marque, TX 77568
The City of La Marque reserves the right to accept or reject any or all bids and waive informalities in
bidding.
Questions regarding this bid should be directed at:
Shannon Breaux, Director of Public Works
(409) 572-9901 / s.breaux@cityoflamarque.org
1

TERMS AND CONDITIONS
1. Specifications and bidding documents may be secured from the City of La Marque
website at: www.bids.cityoflamarque.gov.
2. The City reserves the right to reject any or all bids and to waive informalities in bidding.
In case of ambiguity or lack of clearness in stating the prices in any bid, the owner
reserves the right to consider the most advantageous thereof, or to reject the bid. The
award will be given to the responsible bidder submitting the lowest acceptable bid.
3. It shall be a breach of ethics to offer, give or agree to give any employee or former
employee of the City of La Marque, or for any employee or former employee of the City
of La Marque to solicit, demand, accept or agree to accept from another person, a
gratuity or an offer of employment in connection with any decision, approval,
disapproval, recommendation, preparation of any part of a program requirement or
purchase request, influencing the content of any specification or procurement standard,
rendering of advice, investigation, auditing, or in any other advisory capacity.
4. It shall be a breach of ethics for any payment, gratuity or offer of employment to be
made by or on behalf of a subcontractor under a contract with the prime contractor or
higher tier subcontractor for any contract for the City of La Marque.
5. Before submitting a bid, each bidder must:
* Examine the contract documents thoroughly
* Visit the site
* Familiarize themselves with applicable regulations
* Study and correlate bidder observations
6. The submission of a bid constitutes understanding of all requirements.
7. Bids will be rejected if:
* Received after deadline
* Not submitted on bid form
* Not signed properly
8. This contract is issued by an organization that qualifies for exemption under Article
20.04(f) of the Texas Limited Sales, Excise, and Use Tax Act. The contractor may
purchase, rent, or lease materials, supplies, and equipment used in the performance of
this contract by issuing an exemption certificate to their supplier in accordance with State
Comptroller's Ruling No. 95-0.07. All exemptions shall be subject to State Comptroller's
Ruling No. 95-0.09, as amended and effective October 2, 1968.
9. The City reserves the right to revise or amend these specifications prior to the bid
opening date. Any changes will be issued by addendum and distributed to all
prospective bidders.
10. Unit prices shall include all charges, including bid unit price, specified quantities, and
total cost. In the event of a discrepancy between unit price and extended total, the unit
price shall govern.
2

11. No payment will be made to the contractor until all work is completed and accepted by
the City. Payment will be made within thirty (30) days of receipt of a properly submitted
invoice.
12. Bids may not be altered or amended after the bid opening time. Any changes made prior
to the bid opening must be initiated by the bidder or their authorized representative. No
bid may be withdrawn after opening without written approval from the City and
submission of an acceptable written explanation.
13. This contract shall be for a period of one (1) year beginning October 1, 2026. The City
must obtain pricing in advance to prepare for the upcoming fiscal year budget. After the
initial twelve (12) month term, the agreement may be renewed on a monthly basis and
may be negotiated for an additional one-year term with the mutual consent of both
parties, provided such negotiation occurs at least thirty (30) days prior to the expiration
of the initial agreement. The Contractor shall provide the City with all documentation
supporting any proposed price changes for City Council approval. Either party may
terminate this agreement with thirty (30) day written notice to the other party.
14. The vendor hereby assigns to the purchaser any and all claims for overcharges
associated with this contract that arise under the Antitrust Laws of the United States, 15
U.S.C.A. 1 et seq. (1973).
15. The city of La Marque reserves the right to award all sections to a single bidder or a
separate bidder.
16. Bid received after the closing time will be returned unopened.
PRICE REVISION CLAUSE:
Whenever possible, the City prefers firm pricing for the full contract period. However, it is
recognized that bidders may be unwilling to guarantee unit prices for the entire contract term
due to potential changes from their source of supply.
In such instances, an asterisk (*) must be placed next to any item for which the bidder is
unwilling to guarantee pricing for the full contract period. The duration of the guaranteed pricing
period must be noted on a separate sheet. These items will be subject to price adjustments due
to increases or decreases in the bidder's source of supply during the term of the contract.
INCREASES:
Permissible price revisions shall not exceed the actual unit cost or percentage cost increase
from the bidder's source of supply. The City will generally accept price increases noted in the
bid proposal when such increases are reasonable and within the limits described above.
However, the City reserves the right to obtain items from an alternate source if price increases
are deemed excessive.
3

DECREASES:
If a vendor utilizes this price revision clause, any decrease in cost from the bidder's source of
supply during the contract term shall be passed on to the City.
NOTICE REQUIREMENT:
The City must receive thirty (30) days written notice prior to any price increase or decrease. Bids
submitted without pricing information will not be considered. Additionally, bids based on prices
in effect at the time of shipment will not be accepted.
SPECIFICTATIONS
Item No. 1 - General
The City of La Marque operates and maintains water and wastewater treatment facilities that
require the use of treatment chemicals for daily operations.
The City of La Marque is requesting bids for the supply and delivery of treatment chemicals for
use at City facilities. Chemicals requested under this bid include, but are not limited to:
* Gas Chlorine
* Calcium Hypochlorite
* Sulfur Dioxide Delivery Locations:
Wastewater Treatment Plant
2701-B Woodland St., La Marque, Texas
Water Treatment Facilities
10750 FM 1764
2102 Magnolia Road
4319 Kirby Drive
The intent of this bid is to establish a contract with a qualified vendor to provide chemicals on an
as-needed basis for a period of twelve (12) months.
After the initial twelve (12) month term, the agreement may be renewed for up to four (4)
additional one-year terms, with the mutual consent of both parties. Renewal negotiations shall
occur at least thirty (30) days prior to contract expiration.
The Contractor shall provide documentation supporting any proposed price changes for City
Council approval. Failure of the City and Contractor to reach agreement on pricing shall require
the City to rebid the contract.
4

Either party may terminate the agreement with thirty (30) days written notice.
Item No.2 - Terms and Definitions:
City
City of La Marque, Texas
Contractor
Successful bidder awarded the contract
Gas Chlorine
Liquefied chlorine meeting AWWA Standard B-301
Sulfur Dioxide (SO )
Liquefied sulfur dioxide used for dechlorination meeting AWWA standards
2
Calcium Hypochlorite
Granular calcium hypochlorite meeting AWWA Standard B-300 with a minimum of 65% available
chlorine
Cylinder
Standard 150-pound container
Ton Container
One-ton chlorine container
Delivery
Transportation and delivery of chemicals to City facilities
Emergency Delivery
Delivery required within 24 hours of notification
AWWA
American Water Works Association
TCEQ
Texas Commission on Environmental Quality
Item No. 3 - Delivery Requirements:
The Contractor shall furnish and deliver gas chlorine, sulfur dioxide, and calcium hypochlorite to
City facilities on an as-needed basis.
5

Delivery Locations
Wastewater Treatment Plant
2701-B Woodland St., La Marque, Texas
Water Facilities
10750 FM 1764
La Marque, Texas
2102 Magnolia Road, La Marque, Texas
4319 Kirby Drive, La Marque, Texas
Additional delivery locations within the City of La Marque may be required.
Delivery Requirements
* Deliveries shall be made during normal working hours unless otherwise approved by the
City
* Contractor shall provide a minimum of 24-hour notice prior to delivery
* Emergency deliveries shall be available within 24 hours of request
* Deliveries shall be F.O.B. destination, freight prepaid and allowed
* Contractor shall unload and place cylinders in designated storage areas
Cylinder Requirements
* Empty cylinders shall be removed at time of delivery
* Cylinders shall be in good condition and comply with applicable safety standards
* Contractor shall inspect cylinders prior to delivery
* Contractor shall be responsible for any leaks discovered upon delivery
Safety Requirements
* Contractor shall comply with all applicable federal, state, and local safety regulations
* Contractor shall comply with DOT, OSHA, and EPA requirements
* Contractor shall provide trained personnel for delivery
* Contractor shall provide emergency contact information
6

Documentation
The Contractor shall provide:
* Delivery ticket for each shipment
* Quantity delivered
* Date of delivery
* Safety Data Sheets (SDS) upon request
Item No. 4 - Obligations of Contractor:
The Contractor shall furnish all labor, materials, equipment, transportation, and supervision
necessary to provide gas chlorine, sulfur dioxide, and calcium hypochlorite in accordance with
these specifications.
The Contractor shall:
* Provide delivery of chemicals on an as-needed basis
* Provide properly trained personnel for delivery and handling
* Comply with all applicable federal, state, and local regulations
* Comply with all DOT, OSHA, EPA, and TCEQ regulations
* Provide Safety Data Sheets (SDS) for all chemicals supplied
* Ensure all cylinders and containers are properly labeled
* Ensure cylinders are in good working condition and free of leaks
* Remove empty cylinders at time of delivery
* Provide emergency contact information available 24 hours per day
* Respond to emergency situations involving supplied chemicals
The Contractor shall be responsible for any damage or leaks resulting from defective cylinders
or improper delivery procedures.
Item No. 5 - Estimated Quantities:
The quantities listed below are estimates only and are provided for bid comparison purposes.
The City reserves the right to increase or decrease quantities as needed.
Estimated
Description Unit
Quantity
Annual
Gas Chlorine (1-Ton Containers) 24 Each
Gas Chlorine (150 lb Cylinders) 20 Each
Sulfur Dioxide (150 lb Cylinders) 200 Each
Calcium Hypochlorite (100 lb Drums) 12 Each
Chemicals shall be delivered on an as-needed basis throughout the contract term.
Delivery frequency will vary based on operational needs of the City of La Marque Facilities
7

PROPOSAL
Price
All chemicals shall be charged in accordance with the following fee schedule:
CHEMICAL SUPPLY FEES
Description Unit Price
Gas Chlorine-1 Ton Container Each $
Gas Chlorine-150 lb Cylinder Each $
Sulfur Dioxide-150 lb Cylinder Each $
Calcium Hypochlorite-100 lb Drum Each $
Delivery Information
Delivery Method:
Delivery Time After Order:
Emergency Delivery Time:
CYLINDER RENTAL / DEMURRAGE (If Applicable)
Description Price
1 Ton Chlorine Container Rental $
150 lb Chlorine Cylinder Rental $
150 lb Sulfur Dioxide Cylinder Rental $
OTHER SERVICES REQUESTED
Description Price
Emergency Delivery $
After Hours Delivery $
Leak Repair Assistance $
Technical Support $
Safety Training $
Cylinder Inspection $
Hazardous Response Support $
8

ADDITIONAL FEES (If Applicable)
Description Price
Fuel Surcharge $
Delivery Charge $
Environmental Fee $
Hazardous Materials Fee $
Manufacturer Information
Chlorine Manufacturer:
Sulfur Dioxide Manufacturer:
Calcium Hypochlorite Manufacturer:
9

SIGNATURE PAGE
By signature hereon affixed, the bidder certifies that neither the bidder nor the firm, corporation,
partnership, or institution represented by the bidder, nor anyone acting on behalf of such entity,
has violated the Antitrust Laws and Commerce Code, or Federal Antitrust Laws, nor
communicated directly or indirectly the bid made to any competitor or any other person engaged
in such line of business.
Total Amount of Bid: $
Company Name:
Signature:
Printed Name & Title:
Address:
City, State, Zip:
Phone:
E-Mail:
Date:
Acknowledgement of Addenda Received:
Addendum #1
Addendum #2
10