26-055 Port of Pensacola Berth 6 Structural Sustainability Survey

THE CITY OF PENSACOLA, FLORIDA
INVITATION TO BID
BID NO. 26-055
PORT OF PENSACOLA
BERTH 6 STRUCTURAL SUSTAINABILITY SURVEY
A sealed, complete hardcopy bid with original (or electronic) signature, and one (1)
complete and identical electronic copy (PDF) on flash drive or CD will be received
on September 2, 2026, 2:30 P.M., Central time, at the following location.
City Hall (lobby)
222 West Main Street
Pensacola, Florida, 32502
Attention: Purchasing
Alternatively, electronic responses may be submitted to Demandstar or Central Bidding.
Both sites require registration and varying fees for notifications and document downloads
NOTE: If submitting an electronic response and IF a bid/proposal bond is required:
* An insurance company's executed bond may be included with the
electronic submittal.
OR
* A certified check/cashier's check must be delivered to the address
above.
Those submittals received will be opened and publicly read the following business day
(September 3, 2026, 10:00 A.M., Central time) via Microsoft Teams at the following link:
Microsoft Teams bid opening link.
Drawings and specifications will be posted to the City's website at
www.cityofpensacola.com/bids.aspx. Addenda will be posted to the City's website.
Bidders are responsible for obtaining addenda and are advised to check the
website frequently. There is no cost to view or download documents from the City
website.
In order to review the project requirements, an optional pre-bid meeting will be held at
1:00 P.M., Central time, August 17, 2026 in the Port of Pensacola Conference Room,
700 S. Barracks Street, Pensacola, FL 32502, and via Microsoft Teams at the following
link: Microsoft Team Pre-Bid Meeting Link. An optional site tour will immediately follow.
Any questions concerning the bid should include the Subject Line: BID 26-055 - RFI, and
should be addressed and submitted in writing no later than 10:00 A.M., Central time,
August 21,2026, to:
Dedria Lunderman, Purchasing Manager
City of Pensacola
222 W. Main St.
Pensacola, FL 32502
purchasing@cityofpensacola.com
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Bidders shall submit a certified check, cashier's check, or insurance company's executed
bond, payable to the City of Pensacola in the amount of five percent (5%) of the base
bid for a period of sixty (60) days.
A tabulation of submittals will be posted to the City's website at
www.cityofpensacola.com/bids.aspx.
A Notice of Intent will be issued to respondents. This begins the protest period. Failure to
file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to
post the bond or other security required by law within the time allowed for filing a bond
shall constitute a waiver of proceedings under chapter 120, Florida Statutes.
The City of Pensacola adheres to the Americans with Disabilities Act and will make
reasonable accommodations for access to City services, programs, and activities. Please
email ADACoordinator@cityofpensacola.com or call (850) 436-5600. Requests must be
made at least 48 hours in advance of the event in order to allow the City time to provide
the requested services.
The City of Pensacola reserves the right to accept or reject any or all bids, to award bids
on a split-order basis by item number when applicable, to waive any bid informalities and
to re-advertise for bids when deemed in the best interest of the City of Pensacola.
Attest: CITY OF PENSACOLA
Ericka L. Burnett D. C. Reeves
City Clerk Mayor
The City of Pensacola provides equal access in employment and public services.
Participation in a Microsoft Teams meeting requires a microphone and
speakers; however, webcams are optional. Participants may join the
meeting either via a PC or Smartphone. Please be sure to check the system
requirements at the following link: Microsoft Teams System Requirements
Check.)
SECURITY NOTICE
Visitors to City Hall are required to stay in the lobby unless otherwise directed.
Late submittals will not be accepted.
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INSTRUCTIONS TO BIDDERS
1. AWARD OF CONTRACT
A. The contract will be awarded as soon as practicable to the lowest
responsible bidder, price and other factors considered, provided their bid is
reasonable and it is to the interest of the City to accept it.
B. The City reserves the right to waive any informality in bids received when
such waiver is in the interest of the City. In case of error in the extension of
prices, the unit price will govern.
C. The City further reserves the right to accept or reject any or all items of any
bid, unless the bidder qualifies such bid by specific limitations; also to make
an award to the bidder whose aggregate bid on any combination of bid items
is low.
2. BID OPENING
At the time fixed for the opening of bids, their contents will be made public for the
information of bidders and others properly interested.
3. BIDDERS INTERESTED IN MORE THAN ONE BID
If more than one bid is offered by any one party, by or in the name of their clerk,
partner, or other person, all such bids will be rejected. A party who has quoted
prices to a bidder is not thereby disqualified from quoting prices to other bidders or
from submitting a bid directly for the work.
4. BIDDER'S QUALIFICATIONS
Before a bid is considered for award, the bidder may be requested by the City to
submit a statement of facts in detail as to their previous experience in performing
similar or comparable work, and of their business and technical organization and
financial resources and plant available to be used in performing the contemplated
work. A minimum of 5 qualifying project references may be required from previous
or current project owners. These references shall be from specific projects of
similar size and scope and at least 3 of the 5 shall be from another government
municipality, especially if the bidder has not contracted with the City on projects of
a same/similar nature within the previous five (5) years of the bid date. The City
reserves the express right to not award a contract to a bidder if the provided
references do not reveal that the contractor has ample/adequate experience
beyond a reasonable doubt to complete the project according to the specifications
and within the time frame stipulated.
5. COMMENCEMENT & COMPLETION
The bidder further proposes and agrees hereby to commence the work with an
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adequate force and equipment within (10) consecutive calendar days after being
notified by the City of Pensacola to do so; and to complete the work and testing
and to complete the work and testing within 60 Calendar days after the
commencement date set by the City of Pensacola and to pay as delay day penalty
the sum of $500 for each and every calendar day used for the completion of the
work in excess of that heretofore stated.
6. CONDITIONS AT SITE OF WORK
Bidders shall be responsible to visit the site to ascertain pertinent local conditions
readily determined by inspection and inquiry, such as the location, and general
character of the site, labor conditions, the character and extent of existing work
within or adjacent thereto, and any other work being performed thereon.
7. DECLARATIONS
The bidder hereby declares that the only person or persons interested in the
Proposal as principal or principals is or are named herein and that no other person
than herein mentioned has any interest in this Proposal or in the Contract to be
entered into; that this Proposal is made without connection with any other person,
company or parties making a bid or proposal; and that it is in all respect fair and in
good faith without collusion or fraud.
The bidder further declares that he has examined the site of the work and has
informed himself fully in regard to all conditions pertaining to the place where the
work is to be done; that he has examined the plans and specifications for the work
and the contractual documents relative thereto, including the Advertisement,
Proposal Form, Form of Contract, General Conditions, and all specific conditions;
and that he has satisfied himself relative to the work to be performed.
The bidder proposes and agrees, if this Proposal is accepted, that it will not
discriminate on the basis of race, creed, color, national origin, sex, age or disability
and to contract with the City of Pensacola in the form of contract specified, to
furnish all necessary materials, equipment, machinery, tools, apparatus, means of
transportation, and labor necessary to complete the project.
8. LICENSING REQUIREMENT
Each bidder shall possess at the time of submitting its bid all licenses, registration
and certificates necessary to engage in the business of contracting (or special
contracting if the work to be performed necessitates a particular type of specialty
contractor) in the City of Pensacola. Bidder must also possess all licenses,
registrations and certificates necessary to comply with federal, state and local laws
and regulations. The awarded bidder shall be registered at the time of contract
execution as an active vendor with the Florida Department of State, Division of
Corporations (www.sunbiz.org).
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Bidder for the project shall hold one or more of the following licenses in order to
submit a bid and have qualifying experience relative to the subject project.
A. Florida Licensed Professional Engineer
9. LIEN RELEASE AND AFFIDAVIT
Each Application for Payment shall be accompanied by a Lien Release and
Affidavit from each subcontractor and each supplier showing that all materials,
labor, equipment and other bills associated with that portion of the work in which
payment is being requested for have been paid in full. The City shall not be required
to make payment until and unless these affidavits are furnished by the Contractor.
10. PENALTIES
The bidder further agrees that in case of failure on his part to execute the said
Contract and Bond within (10) calendar days after written notice being given of the
award of the Contract, the check or bid bond accompanying this bid, and the
monies payable thereon, shall be paid into the funds of the City of Pensacola as
delay day penalties for such failure; otherwise, the check or bid bond
accompanying the Proposal shall be returned to the undersigned.
11. PREPARATION OF BIDS
A. Bids shall be submitted on the forms furnished or copies thereof, and must
be manually signed. If erasures or other changes appear on the forms, each
such erasure or change must be initialed by the person signing the bid.
B. The form of bid will provide for quotation of a price, or prices, for one or more
items which may be lump sum bids, alternate prices, scheduled items
resulting in a bid on a unit of construction or a combination thereof. Where
required on the bid form, bidders must quote on all items and they are
warned that failure to do so may disqualify the bid. When quotations on all
items are not required, bidders should insert the words "no bid" in the space
provided for any item on which no quotation is made.
12. RECEIPT AND OPENING OF BIDS
No responsibility will attach to any City employee for the premature opening of, or
the failure to open, a bid not properly addressed and identified.
13. REJECTION OF BIDS
The City reserves the right to reject any and all bids when such rejection is in the
interest of the City; to reject the bid of a bidder who has previously failed to perform
properly or complete on time contracts of a similar nature; and to reject the bid of
a bidder who is not, in the opinion of the Engineer, in a position to perform the
contract.
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14. SPECIAL CONDITIONS
A. Public Entity Crimes - Any person or affiliate who has been placed on the
convicted vendor list following a conviction for a public entity crime may not
submit a bid on a contract to provide any goods or services to a public entity,
may not submit a bid on a contract with a public entity for the construction
or repair of a public building or public work, may not submit bids on leases
of real property to a public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any
public entity, and may not transact business with any public entity in excess
of the threshold amount provided in Section 287.017, for CATEGORY TWO
for a period of 36 months from the date of being placed on the convicted
vendor list.
B. All bidders are advised that compliance with The Occupational Safety and
Health Administration Excavation Safety Standards, 29 C.F.R.s 1926.650-
652 of Sub part P will be required.
C. The Contractor agrees that it will not discriminate on the basis of race,
creed, color, national origin, sex, age or disability.
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Bid No. 26-055
PORT OF PENSACOLA
BERTH 6 STRUCTURAL SUSTAINABILITY SURVEY
Scope of Work
Contractors shall commence a structural sustainability survey on Berth 6 Port of
Pensacola
Berth 6 consists of a bulkhead wall and cast in place reinforced concrete dock. The
bulkhead wall, situated adjacent to and south of Warehouse 6, is constructed of steel
sheet piling (US Steel MZ 38) with a concrete cap and extends approximately 645 feet in
length. This bulkhead is stabilized with approximately 126 pre-cast pre-stressed concrete
batter piles that tie into the concrete cap near the waterline. The concrete dock is
supported by approximately 295 pre-cast pre-stressed 18-inch square piling. Refer to the
drawings provided for additional information and use in generating inspection
documentation.
The inspection to be performed consists of the bulkhead wall (steel sheet piling, battered
concrete piling and reinforced concrete cap/wall) and the concrete piling of the dock from
the mudline to the bottom of the dock's superstructure. The bottom of the dock's
superstructure is the top of the bulkhead wall and the top of the piling for the dock. The
inspection is to be conducted in conformance with the American Society of Civil Engineers
(ASCE) Waterfront Facilities Inspection and Assessment Manual, and the level of the
inspection is to be level 1 - general visual inspection, unless damages discovered warrant
further inspection. In addition to the level 1 inspection of the bulkhead wall, the thickness
of the steel sheet pile shall use Ultrasonic Testing (UT) methods to evaluate the thickness
of the steel sheet pile. The UT soundings are to be made at every 5th column line or 50
feet, and the thickness measured at the top, middle (12-15 ft) and bottom (20-25 ft) of the
sheet pile. Diving services are to be performed with commercial divers that contain
certifications with the Association of Diving Contractors (ADC) and the Federal Highway
Administration (FHWA) Underwater Bridge Inspection. Video equipment is to be included
on site in case areas are found to need more detailed inspection and reporting based
upon the findings of the visual inspection.
The inspection shall be documented with a comprehensive, written report summarizing
conditions, location, size and severity of damage. Photographs of damage above the
waterline are to be provided and the location noted. Section 2.5, Tables 2-5, 2-6 and 2-7
of the ASCE Manual are to be used for rating the damage of the steel sheet pile wall,
reinforced concrete cap/wall and prestressed piling respectively.
Overall condition assessment ratings shall be provided for the bulkhead (steel sheet
piling, prestressed concrete piling and reinforced concrete cap/wall) and the dock's
prestressed concrete piling accordance Section 2.6 and Table 2-14 of the ASCE Manual
which provides ratings on a scale of 1 to 6. A rating of 6 represents a structure in good
condition, whereas a rating of 1 represents a structure in critical condition.
Note: Funding for this activity is provided through the Port of Pensacola local
funds.
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PROPOSAL
BID NO. 26-055
PORT OF PENSACOLA BERTH 6 STRUCTURAL SUSTAINABILITY SURVEY
ALL AMOUNTS, WRITTEN OR NUMERAL, MUST BE TYPED OR LEGIBLY WRITTEN.
Inspection Survey $
Comprehensive Summary $
Condition Assessment Survey $
TOTAL COST (Sum must be equal to amounts listed above.)
(Written)
($ )
Bid Security in the proper form and in the amount of five percent of the base bid is
submitted.
Dunns#/UEID: _________________ (Federal Transparency Act Reporting Requirement)
Florida Department of Professional Regulation
Contractor's Certification or Registration
No. _______________ Expiration Date _______________
Survey: How did you obtain this solicitation?
City of Pensacola website Central Bidding Demandstar
Other:
Signature Date:
Printed Name: Title:
Company: Address:
Telephone: City:
Fax: State: Zip:
E-mail:
FAILURE TO INCLUDE THIS FORM IN SUBMITTAL MAY DISQUALIFY THE BID.
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State of Florida
Affidavit Regarding the Use of Coercion for Labor and Services
Pursuant to Florida Statute 787.06(13)
Vendor Name:
Vendor FEIN: Phone Number:
Vendor's Authorized Representative Name and Title:
Address:
City: State: ZIP:
Email Address:
Section 787.06(13) Florida Statutes requires all nongovernmental entities executing, renewing,
or extending a contract with a governmental entity to provide an affidavit signed by an officer
or representative of the nongovernmental entity under penalty of perjury that the nongovernmental
entity does not use coercion for labor or services.
The undersigned hereby certifies that he/she is an officer or authorized representative of the vendor
identified above and that said vendor does not use coercion for labor or services as defined in Section
787.06 Florida Statutes.
Florida Statute 787.06
(2)(a) "Coercion" means:
1. Using or threatening to use physical force against any person;
2. Restraining, isolating, or confining or threatening to restrain, isolate, or confine any person without
lawful authority and against her or his will;
3. Using lending or other credit methods to establish a debt by any person when labor or services are
pledged as a security for the debt, if the value of the labor or services as reasonably assessed is not
applied toward the liquidation of the debt, the length and nature of the labor or services are not
respectively limited and defined;
4. Destroying, concealing, removing, confiscating, withholding, or possessing any actual or purported
passport, visa, or other immigration document, or any other actual or purported government
identification document, of any person;
5. Causing or threatening to cause financial harm to any person;
6. Enticing or luring any person by fraud or deceit; or
7. Providing a controlled substance as outlined in Schedule I or Schedule II of s. 893.03 to any person
for the purpose of exploitation of that person.
(2)(e) "Labor" means work of economic or financial value.(2)(h) "Services" means any act committed
at the behest of, under the supervision of, or for the benefit of another. The term includes, but is not
limited to, forced marriage, servitude, or the removal of organs
Under penalties of perjury, I declare that I have read the foregoing document and that the facts stated in it
are true.
By:
AUTHORIZED SIGNATURE
Print Name and Title:
Date:
FAILURE TO INCLUDE THIS FORM IN SUBMITTAL MAY DISQUALIFY THE BID.
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52.209-5 FAR Certification Regarding Debarment, Suspension,
Proposed Debarment, and Other Responsibility Matters
The Offeror certifies, to the best of its knowledge and belief, that the Offeror and/or any of its Principals:
A. Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the
award of contracts by any Federal agency.
B. Have not, within a three-year period preceding this offer, been convicted of or had a civil
judgment rendered against them for: commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or
subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, tax evasion, or receiving stolen property; and
C. Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity
with, commission of any of the offenses enumerated in paragraph 1-B of this provision.
2. The Offeror has not, within a three-year period preceding this offer, had one or more contracts
terminated for default by any Federal agency.
A. "Principals," for the purposes of this certification, means officers; directors; owners; partners;
and, persons having primary management or supervisory responsibilities within a business entity
(e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and
similar positions).
This Certification Concerns a Matter Within the Jurisdiction of an Agency of the United States
and the Making of a False, Fictitious, or Fraudulent Certification May Render the Maker Subject
to Prosecution Under Section 1001, Title 18, United States Code.
B. The Offeror shall provide immediate written notice to the Contracting Officer if, at any time prior
to contract award, the Offeror learns that its certification was erroneous when submitted or has
become erroneous by reason of changed circumstances.
C. A certification that any of the items in paragraph (a) of this provision exists will not necessarily
result in withholding of an award under this solicitation. However, the certification will be
considered in connection with a determination of the Offeror's responsibility. Failure of the
Offeror to furnish a certification or provide such additional information as requested by the
Contracting Officer may render the Offeror nonresponsible.
D. Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render, in good faith, the certification required by paragraph (a) of this
provision. The knowledge and information of an Offeror is not required to exceed that which is
normally possessed by a prudent person in the ordinary course of business dealings.
E. The certification in paragraph (a) of this provision is a material representation of fact upon which
reliance was placed when making award. If it is later determined that the Offeror knowingly
rendered an erroneous certification, in addition to other remedies available to the Government,
the Contracting Officer may terminate the contract resulting from this solicitation for default.
Company Name: Date:
Authorized
Signature: Printed Name:
FAILURE TO INCLUDE THIS FORM IN SUBMITTAL MAY DISQUALIFY THE BID.
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