CY 2026 Chip Seal Program

Location:	Maine
Posted:	Mar 27, 2026
Due:	Apr 22, 2026
Agency:	City of Bangor
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	P26-49
Publication URL:	To access bid details, please log in.

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Request for Proposals (RFP)

Proposal No. P26-49

Issue Date: March 26, 2026

Purchasing Department

262 Harlow Street

Bangor, ME 04401

207-992-4282

I. Introduction

The City of Bangor (City) requests proposals for the furnishing and placement of asphaltic surface

treatments, commonly known as chip seal or stone seal, on selected streets that have been prepared

previously by the Bangor Public Services Department.

II. General Information

Available at the following web address: www.bangormaine.gov/proposals on the City’s website. By

submitting a response to this solicitation, the Proposer accepts the responsibility for downloading,

reading, and bidding by the terms and conditions set forth in the City’s “General Information for

Vendors.”

In your proposal, please specify whether you currently have, or are in the process of developing, a

domestic violence policy. If you do not have such a policy, let us know if you would like to receive a

copy of the City of Bangor's policy as a reference.

III. Submission

For consideration, submit the Bid Form (page 11) electronically or in an envelope via submission

methods listed below. The envelope or subject line must be clearly marked as "Proposal No. P26-49:

CY 2026 Chip Seal Program."

Submissions must be received by 2:00 P.M. on Wednesday, April 22, 2026.

Submission of documents can be completed by:

A. Emailing to bids@bangormaine.gov; or

B. Hand Delivery to Customer Service, 73 Harlow Street, Bangor, ME; or

C. US Post Office addressed to 73 Harlow Street, Purchasing Department, Bangor, ME 04401

(items must be received by the deadline); or

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CY 2026 Chip Seal Program

D. All Other Delivery Services to City of Bangor: Purchasing Department, 73 Harlow Street,

Bangor, ME 04401 (proposal must be received by the deadlines).

All submissions should reference “Proposal No. P26-49: CY 2026 Chip Seal Program.” Proposals will

be publicly opened at the time stated above in the Paul Bumyan Room (first floor near the side

elevator) 73 Harlow Street, Bangor, Maine.

A tabulation of all received proposals will be posted on the City's website as soon as possible after the

opening date. Visit www.bangormaine.gov/bids for results. The "Show Closed/Awarded/Cancelled

Bids" box must be checked to see the proposal information.

IV. Questions

Any questions must be directed in writing to bids@bangormaine.gov no later than 4:30 P.M., Friday,

April 3, 2026.

The City will provide a response by 4:30 P.M. on Friday, April 10, 2026. This response will be in the

form of an addendum, accessible on the City's website. Notifications will be sent to those who have

signed up to receive notifications at www.bangormaine.gov/bids through NotifyME. Notifications will

be sent when new addenda are released.

V. Late Proposals

It is the responsibility of the Proposer(s) to see that their proposals have sufficient time to be received

by the Purchasing Department before the submittal deadline. Any proposal, portion of a proposal, or

requested proposal revision received at the City Purchasing Department after the time and date

specified will be returned to the Proposer unopened or, if by electronic submission, deleted without

being opened.

VI. Withdrawal of Proposals

No Proposer may withdraw their proposal for a period of ninety (90) days from the date of opening.

All proposals shall be subject to acceptance by the City during this period.

To withdraw a proposal prior to the opening, the Proposer shall request the withdrawal in writing. All

costs associated with the withdrawal (i.e., mailing fees) will be borne by the Proposer.

VII. Rejection

The City reserves the right to reject any proposals, waive any informalities or defects in proposals, or

accept a higher-cost proposal if it is deemed to be in the best interest of the City. The City also reserves

the right to request clarification of any details from the successful Proposer. Conditional proposals

will not be accepted.

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CY 2026 Chip Seal Program

VIII. Information for Proposers

A. Tax Exclusion: All Federal and State taxes must be excluded from the proposal price. Upon

request, a tax exemption certificate for the City of Bangor shall be furnished to the successful

Proposer.

B. Acceptance: The awarded Proposer agrees that if their proposal is accepted, they will contract

with the City to provide all necessary materials, machinery, tools, apparatus, and other means

of construction to do all the work in accordance with all specifications within this request and

according to the requirements of the Public Works Director. Payment for the work will be

based on unit prices submitted on the Bid Form (page 11).

C. Bid Form: The Bid Form (page 11) must be completed and returned with the proposal to be

considered responsive.

D. Required Insurance: Proposers are required to maintain the following insurance policies

throughout the life of the project and name the City of Bangor as an additional insured where

applicable and may be required to provide proof:

1. Worker’s Compensation Insurance

2. Employer’s Liability Insurance

3. Comprehensive Automobile

Liability

4. Commercial & General Liability

Statutory

$500,000 each accident

$500,000 disease – policy unit

$500,000 disease – each employee

$1,000,000 combined, single limit per

accident

$1,000,000 combined single limit

$2,000,000 aggregate

IX. Bid Security

Each Proposer must submit with their proposal a certified check or bid bond in the amount of 5% of

their total bid price as a guarantee that the Proposer will enter into a contract if awarded. Once the

City has completed the review of all proposals, said check or bid bond will be returned to all except

the two (2) lowest qualified Proposers. The remaining sureties will be returned after the City and

Proposer have executed the contract.

X. Scope of Services

The work contemplated under the terms of this request consists of the furnishing and placement of

either a standard or rubberized chip seal treatment on various streets in existing paved areas that

have been previously cleaned and prepared. Paving is contemplated in two (2) locations with a total

estimated length of two (2) miles.

The successful Proposer shall be responsible for paving aprons/approaches of streets, intersecting

streets to be paved, and around such catch basin and manhole structures as may exist in the paved

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CY 2026 Chip Seal Program

traveled way, to the extent necessary to provide a smooth transition as determined by the Public

Works Director or their appointed designee.

XI. Award

The contract will be awarded to the lowest qualified proposal. In the event the Proposer submitting

the low proposal is found to not be properly qualified to carry out the work, the contract will be

awarded to the next lowest qualified Proposer.

XII. Proposer’s Obligation

At the time of the opening of the proposals, it will be presumed that each Proposer will have

thoroughly familiarized themselves with the RFP documents, including the specifications and any

addenda that may have been issued. Failure of the Proposer to receive and examine any form,

instrument, or document or to visit and examine the site itself will not in any way relieve the successful

Proposer from any obligation in respect to their proposal or to the terms of the contract.

XIII. Bid Security Forfeited

Should the Proposer to whom the contract is awarded fail for any reason to execute the contract and

to furnish a satisfactory bond within the time specified, the City may determine that the Proposer has

abandoned the contract, that their proposal shall be considered null and void, and that the surety

accompanying the proposal shall be forfeited to and be retained by the City as liquidated damages,

and the contract may be awarded to another Proposer. After the execution of the contract and

acceptance of the bond by the City, the surety accompanying the successful Proposer’s proposal shall

be returned.

XIV. Performance Bond and Labor and Materials Bond

The successful Proposer shall deliver with the contract an executed Performance Bond and an

executed Labor and Materials Bond (each in the amount of 100% of the total proposal price) as

security for the faithful performance of the contract and for payment of all persons performing labor

or furnishing materials in connection therewith. These bonds shall be on the prescribed forms and

shall be furnished by a surety company or companies listed on the current Circular 570 of the U.S.

Treasury Department which company or companies shall also have a record of services satisfactory

to the City, shall be authorized to do business in the State of Maine, and shall be independent of the

Proposer.

XV. Bangor Public Works Department

This project will be administered by the Bangor Public Works Department (PW). PW will inspect all

items that are delivered to the project site under the contract to assure the City that all items are of

first-quality materials and workmanship. Any items found to be visibly defective will be rejected, and

the Proposer will be required to remove and replace such defective items.

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CY 2026 Chip Seal Program

Neither the fact of such inspection nor the omission thereof will imply acceptance by the City of any

or all of the work performed under the contract or relieve the Proposer of any responsibility for the

successful completion of all the terms of the contract subject to final inspection and review by the

City.

XVI. Time of Completion

All work described in these specifications shall commence as soon as weather allows in the spring of

2026 and be substantially complete by November 1, 2026.

XVII. Preparation of Streets and Shimming

The City shall be responsible for removal of all thermoplastic traffic markings, cleaning, and flush filling

all cracks and joints greater than 1/4” wide and placing a leveling course on a planed, milled, or

existing surface, if required, prior to the application of the chip seal treatment.

The selected Proposer shall cover all manhole covers, water boxes, gas boxes, catch basins, and other

such utility structures with plastic or building felt. Reference each for location and uncovering after

application.

The selected Proposer shall thoroughly clean the surface by sweeping immediately prior to application

of the emulsion. Prior to sweeping, the City shall have removed all vegetation and soil that is bound

to the roadway surface.

XVIII. Specifications

The work covered consists of furnishing all labor, equipment, plant, and materials in performing all

operations in connection with the chip seal treatment on a previously prepared base, complete and

subject to the terms and conditions of the contract.

A. Liquid asphalt grades shall be CRS-2L, CRS-2P, RS-2L (2% Latex), or MC-3000 conforming to

AASHTO specifications M316, M140, or M82.

B. The latex additive shall be Butonal NX 1129 (Anionic) or Butonal NX 4190 (Cationic) or an

equivalent conforming to the following specifications. It is required that the latex be co-milled

at the bulk emulsion facility to ensure complete and balanced blending. The emulsion

manufacturing plant must be open to inspection by the awarding authority.

Monomer Ratio

(Butadiene/Styrene)

Solids, min %

Solids, min lbs./gal.

Coagulum

(80 mesh screen max)

pH of Latex

Anionic

(76 +/- 2/24 +/- 2)

5.2

0.1%

10.0 – 10.7

Cationic

(76 +/- 2/24 +/- 2)

4.8

0.1%

5.0 – 5.6

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CY 2026 Chip Seal Program

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	P26-49
Bid Title:	CY 2026 Chip Seal Program
Category:	Construction
Status:	Open

CY 2026 Chip Seal Program

Attachment Preview

See also