Bypass Pumping Services on an Annual Contract

Location:	Georgia
Posted:	Jul 6, 2026
Due:	Jul 13, 2026
Agency:	Gwinnett County
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	BL103-26 INV
Publication URL:	To access bid details, please log in.

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PA046-21

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June 24, 2026

INVITATION TO BID

BL103-26

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified

service providers for Bypass Pumping Services on an Annual Contract with four (4) renewal options

for the Department of Water Resources.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with

the BL# and Company Name. Bids will be received until 2:50 P.M., July 10, 2026 at the Gwinnett

County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia

30046. Any bid received after this date and time will not be accepted. Bids will be publicly opened and

read at 3:00 P.M. local time. The bid opening will be virtual ONLY. To access the Microsoft Teams bid

opening virtually, visit the following link: BL103-26 Bid Opening or dial 1-323-676-6170 and enter

Conference ID 935 737 113#. Apparent bid results will be available the following business day at

GwinnettCounty.com.

Questions should be directed to Jenny Coleman at Jenny.Coleman@GwinnettCounty.com or calling

770-822-8734 no later than 3:00 P.M., July 2, 2026. Bids are legal and binding upon the vendor when

submitted.

Successful service providers will be required to meet insurance requirements. The Insurance Company

should be authorized to do business in Georgia by the Georgia Insurance Department and must have

an A.M. Best rating of A-7 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its

programs or activities. Any requests for reasonable accommodations required by individuals to fully

participate in any open meeting, program or activity of Gwinnett County Government should be

directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-

8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the service provider submitting the lowest responsive and responsible bid.

Gwinnett County reserves the right to reject any or all bids, to waive technicalities, and to make an

award deemed in its bestinterest. Bids may be split or awarded in entirety. Gwinnett County reserves

the option to negotiate terms, conditions, and pricing with the lowest responsive, responsible bidder(s)

at its discretion.

We look forward to your bid and appreciate your interest in Gwinnett County.

Jenny Coleman

Purchasing Associate II

The following pages should be returned with your bid:

Bid Schedule, Pages 9-15

References, Page 16

E-Verify Form, Page 22

Code of Ethics, Page 23

Additional Vendor Forms, Pages 54-57

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STATEMENT OF WORK

This request will assist Gwinnett County Department of Water Resources (GCDWR) in selecting service providers to

provide bypass pumping service support for maintenance, repair, rehabilitation and troubleshooting of the existing

water and wastewater infrastructure; including treatment facilities, pump stations, and gravity sewers. No

minimum or maximum amount of work is guaranteed under this solicitation, and work will be procured on an “as-

needed” basis via Work Authorization approvals per request.

It is the County’s intention to award this contract to the lowest responsive and responsible bidder(s) (may be up to

3) to provide the requested services on an as needed basis. However, the County continues to reserve the right to

award the contract in its best interest. Should the County award the contract to multiple service providers, it is the

intent of the County to assign work to the service provider with the lowest cost for that particular work order while

also considering which providers’ schedule permits them to perform the work in a timely manner. This includes the

consideration of the total number of work orders in process, work order deadlines, weather issues, emergencies,

and other common circumstances to determine how to divide projects between service providers, if awarded to

more than one.

Service provider shall furnish all insurance, transportation, materials, supplies, pumps, piping, parts, test equipment,

instrumentation, apparatus, services, tools, installation and removal equipment, supervision, labor, engineering,

technical knowledge, skills, and all things necessary to provide bypass pumping equipment and services to GCDWR

on an on-call basis in accordance with the attached specifications.

Services may be required at any of the GCDWR’s infrastructure locations including wastewater treatment facilities,

water treatment facilities, water and wastewater pump stations, and the gravity sewer system. Regardless of the

location, it is the service provider’s responsibility to determine the equipment needed, furnish the equipment, install

the equipment in the location designated by GCDWR, test and, if needed, operate the system until the bypassing

need is no longer required, at which time the system is to be removed. All equipment used for potable water

pumping must be cleaned and disinfected.

The service provider is responsible for handling all water or wastewater flows to the bypass system and pumping

them around the out-of-service facilities. Any wastewater overflows, spills, or unauthorized discharges are the

responsibility of the service provider, including any penalties or fines associated with such events.

Proposed bypass pumping services shall be written out and presented as a detailed Work Order prior to the start of

the work. All costs, assumptions, and exclusions shall be included in the Work Order form and involve the use of

the specific identified materials, labor, and equipment used to complete the bypass pumping service. Work shall be

performed on a Not-to-Exceed cost based on labor, and equipment rates as noted in the Bid Schedule and in

accordance with the following minimum specifications. The contract work scope shall also include both

emergency and routine bypass pumping, as well as standby bypass pumping, as needed, and in accordance with

the minimum specifications.

GCDWR may add equipment or services to this contract as needed.

Additional information regarding the contract requirements is provided on Appendix A – Technical Specifications

for Bypass Pumping.

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GENERAL REQUIREMENTS

The service provider will be required to submit satisfactory evidence that they have a practical knowledge of the

service upon, and that they have the necessary personnel, equipment, experience, and financial resources to

provide the services requested. At a minimum, the service provider shall meet the following requirements:

1. A minimum of five (5) years of experience in providing bypass pumping services for water and

wastewater infrastructure.

2. A minimum of two (2) units of each size and type of pump identified in the Bid Schedule, which can

be available for use within 24 hours of notice. Bidder does not have to bid on all items but must

have two (2) units of each size and type of pump for which pricing is submitted.

3. A minimum of five (5) local personnel capable of setting up, installing, testing, and operating bypass

pumping systems.

Gwinnett County reserves the right to reject any or all service providers, in whole or in part, to request clarifications,

to negotiate changes in the scope of services, and to waive any technicalities as deemed in its best interest. Bids

may be split or awarded in entirety. Interested service providers are not required to bid on all line items.

Additional practical knowledge requirements:

1. Additional Vendor Forms (Appendix B)

1. This form is for knowledge purposes only and will not be used in determining award. Award will be

given to the lowest responsive and responsible bidder.

II. GENERAL CONDITIONS

A. Work Schedule

1. Service provider shall coordinate all work with operations staff so that the Gwinnett County facility’s

functionality is not adversely impacted. Work shall not interfere with the receiving of critical

shipments of operating materials and supplies nor hinder the day-to-day operation of the facility.

2. SPECIAL NOTIFICATIONS: Service provider shall notify appropriate GCDWR contact to obtain

permission to begin work and shall not take any operating equipment out of service. Work shall be

scheduled at least 72 hours in advance when possible. Note that GCDWR service demands shall

dictate work schedules.

B. Site Conditions

1. Service provider shall be responsible for obeying each using facility’s policies regarding use of

parking spaces.

2. Service provider shall be responsible for maintaining a hazard-free work area. All tools, equipment,

materials, apparatus, supplies and parts shall be neatly stored in a designated area near the work

site in full compliance with OSHA regulations, latest edition.

3. Service provider shall work and set-up equipment within the area designated by GCDWR. Full

access to the existing facilities must be maintained at all times, unless directed otherwise on a

specific assignment.

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4. Service provider may have limited use of 120-volt single phase, 208-volt 3-phase or 230-volt 3-phase

electric power, and water taps, where available.

5. Service provider shall be responsible for providing their own toilet facilities and fresh drinking water

at remote sites where such facilities are not available.

C. Materials, Services and/or Equipment Furnished by County

In emergency situations, GCDWR may provide personnel and equipment to expedite the installation of bypass

pumping systems. Service provider shall work with GCDWR personnel to complete the work in a timely manner.

Service provider will only be paid for labor, materials, and equipment provided by the service provider.

D. Extra Work

In the event that extra work not specifically listed in either the BID SCHEDULE or minimum specifications is

required, such work must be duly authorized in advance and in writing by GCDWR at a fixed lump sum, based

upon the time and materials prices bid, after the service provider has provided: 1) a written and detailed cost

breakdown, 2) estimated completion time and 3) justification for the work in question. Verbal agreements

between service provider and GCDWR employees shall not be binding.

E. Standards, Permits, and Licenses

Service provider shall perform an on-site inspection of the proposed jobsites prior to submitting a proposal for

providing bypass pumping. Service provider shall familiarize themselves with the existing facilities, locations of

the electrical equipment, and other details which may affect their work. Drawings supplied by GCDWR are

assumed to be accurate; however, service provider is responsible for field checking all particulars and

familiarizing themselves with relevant conditions prior to performing any work.

F. On-site Inspection

GCDWR may conduct inspections of the equipment and services provided and will require testing of the bypass

pumping system in accordance with the attached Appendix A - Technical Specifications for Bypass Pumping.

III. SCOPE OF WORK

Through the course of this contract, the service provider may be asked to provide bypass pumping equipment and

services for either Standby Service, Operational Service or Emergency Service. The definition of each type of

service is as follows.

1. Standby Service shall be defined as furnishing all labor, materials, and equipment for setting up a

bypass pumping system, which will not operate under normal conditions but will be available for

operation should GCDWR’s installed equipment fail. During Standby Service applications, the

service provider will not be required to provide operation of the equipment after successful testing

is completed. Weekly checks and testing of the equipment will be required until the standby service

is no longer in use.

2. Operational Service shall be defined as furnishing all labor, materials, and equipment for setting up

a bypass pumping system, which will operate in place of GCDWR facilities to transfer wastewater

flows as required. During Operational Service applications, the service provider will be required to

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provide manned operation of the equipment whenever GCDWR personnel are not present on the

site, unless directed otherwise in writing. System performance and operation shall be checked daily

with all necessary repairs performed immediately to maintain successful operation.

3. Emergency Services - For emergency bypass service needs, GCDWR will contact each service

provider to determine which can respond in the shortest duration. The service provider who can

respond the quickest will be used to provide the needed bypass pumping service. If multiple service

providers have the same response time, the service provider with the lower cost will be used.

The cost for providing the equipment for either service type will not change. The cost of the labor difference for

each service type shall be covered through the hourly rates identified in the Bid Schedule.

A. Operations and Monitoring

Service provider shall provide the required qualified personnel to operate and monitor the bypass pumping

system 24 hours per day, seven days per week, unless directed otherwise by GCDWR. Under all

circumstances, field service personnel must be able to respond to an alarm condition within one (1) hour of

notification.

B. Planned Bypass Services

For planned bypass service needs, GCDWR will contact the service provider to request a proposal for

providing the required bypass pumping services. Upon receipt of a request for service, service provider’s

agents shall coordinate and schedule a site inspection with the GCDWR representative to familiarize

themselves with the existing site location and environment, and any other details that may affect the

project cost estimate. Service provider shall then provide GCDWR with a binding estimate for the project

based upon the equipment and labor rates bid in the Bid Schedule within 3 business days of the request.

Service provider may, at the request of GCDWR, be required to furnish a comprehensive bill of materials

before authorization to begin is given. In all respects, service provider must obtain approval from GCDWR

before beginning any billable work.

Work exceeding the scope of the original binding estimate must be approved in writing by the GCDWR

representative on a case-by-case basis before the fact, and only after service provider has submitted a

detailed written explanation for the need, a firm not-to-exceed cost to complete the project, and a firm

project completion date. Verbal agreements between GCDWR and service provider are not binding.

If the lowest cost service provider is not capable of providing the requested services, the next lowest cost

service provider will be asked for a proposal. This process will continue until a service provider is able to

meet GCDWR’s needs.

C. Invoice Documentation

Invoices shall include the GCDWR Purchase Order number and the contract number. All labor and material

costs must be tied to the rates bid in the Bid Schedule. Upon receiving a written request from the Treasury

and Accounting Services Division, service provider shall provide a detailed cost breakdown of any invoice

such that the County can drill down to tie the job costs to the individual employee labor rates, overhead and

profit as verification of contract compliance.

Service provider is required to maintain a complete set of records including all supporting documentation

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bypass Pumping Services on an Annual Contract

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