PUR 27-020 (Informal) Prop 47- REDIRECT Auditing Services

Administrative Services
501 W Weber Ave Stockton, CA 95203 209-937-8357
www.stocktonca.gov
INFORMAL REQUEST FOR PROPOSAL (IRFP) FOR
Prop 47 REDIRECT Auditing Services
IRFP CLOSES time 2:00 PM, October 29, 2026
Date of Release: October 14, 2026
Deadline: October 29, 2026, 2:00 PM
Contacts: dale.applewhite@stocktonca.gov or call (209) 937-8150
INFORMAL REQUEST FOR PROPOSAL (IRFP)
City of Stockton is seeking, via an informal request process, proposals for Prop 47
REDIRECT Auditing Services to assist the Office of Violence Prevention and City staff and
the recordkeeper to oversee the investments with the recordkeeper to ensure the quality of
the investments meets the City's portfolio standards and goals. Proposals will be reviewed,
and specifications may be amended to meet City goals.
INTRODUCTION:
We request competitive quotes from qualified independent auditors to perform a program-specific
audit of the City of Stockton's Prop 47-REDIRECT Program covering a three-year grant period.
Proposals are due by October 29, 2026
Purpose: The Board of State and Community Corrections (BSCC) requires independent audits to
verify compliance with program requirements, financial reporting, and performance outcomes for
Proposition 47 grants. The BSCC's audit guidance requires audits to be performed under the direction
of a certified public accountant and in accordance with Government Auditing Standards.
Context: Recent statewide reviews and audit scopes for Proposition 47 emphasize
evaluation of program effectiveness, oversight, and pass-through of funds to
community providers; auditors should be prepared to examine programmatic
outcomes and compliance consistent with those scopes

IRFP DEADLINE
Proposals must be received no later than 2:00PM PST on October 29, 2026. Proposals
received after this date will not be considered for review. The proposal must be signed by a
person legally authorized to bind the Proponent to a contract, should the proposal be qualified
and certified for contract and execution of work. All proposals must be submitted in PDF form
to
PURPOSE OF IRFP/SCOPE OF SERVICES
The purpose of this IRFP is to obtain proposals from qualified entities that will provide the
Please see Exhibit A for the complete Scope of Services.
PROPOSAL CONTENT
Proposal Guidelines, Content and Format: The City of Stockton uses a qualifications-based
selection process in obtaining these services. In order for the City to properly evaluate the
Proponents' qualification to perform this work, the proposals shall include, as a minimum, the
following information:
A. Evidence of the Proponent's ability to be responsive to this project in regard to
timeliness and expertise, including availability of staff proposed to be assigned.
B. The Proponents are encouraged to expand on the Scope of Services (Exhibit
A) to demonstrate their expertise. Evaluation of the proposals will be based on
qualifications, the experience of staff proposed to be assigned to the project,
references and thoroughness of the proponent's response to the Scope of
Services.
C. Such additional information that the Proponent may feel would be pertinent to
assist the City of Stockton in making its final decision.
D. Please email your proposal to dale.applewhite@stocktonca.gov or call (209)937-
8150 with the subject of email titled Prop 47 REDIRECT Auditing Services
Proposals must be received at this email address no later than 2:00PM PST on
October 29, 2026. Proposals received after this date will not be considered for
review. The proposal must be signed by a person legally authorized to bind the
Proponent to a contract should the Proposal be qualified and certified for
contract and execution of work.
The IRFP must include the following:
1. Cover Letter: Submit a letter on your company letterhead addressing the proposal and
format. The letter should be signed by an officer of the firm authorized to bind the firm
to all comments made in the proposal, and shall include the name, address, phone
number and e-mail address of the person(s) to contact who will be authorized to
represent your firm.

2. Minimum Experience Qualifications Summary: Please provide a profile of the
consultant/firm which includes:
List of the names and titles of the members, partners, officers, management, and staff of
the consultant's firm.
* Resumes of key individuals associated with this proposed examination.
* If subconsultant(s) will be used, please include the resume and qualifications
of the subconsultant.
* A minimum of three references for which the consultant has provided
comparable contractual services to those specified in the IRFP, along with the
subconsultant and contacts where applicable.
* A summary and samples of work on similar projects.
3. Work Plan/Timeline: Provide a work plan that incorporates the scope of services
outlined above. The work plan should generally identify the expected duration of
each task and reflect the associated personnel and other resources required for
all tasks to be performed. This should include a schedule for all deliverables. On-
site and off-site time should be separately stated. There should be a clear
explanation of the consultant's and the City's responsibilities.
4. Project Fees and Fee Schedule: Provide a comprehensive budget and fee
schedule. This fee schedule should include costs for all services required in this
IRFP.
5. Project Scope of Services: Clearly define how you will meet the objectives and
requirements of the scope of services in detail. Proponents are encouraged to
expand on the Scope of Services to demonstrate their expertise. Evaluation of the
Proposals will be based on qualifications, the experience of staff proposed to be
assigned to the project, references, and the thoroughness of the proponent's
response to the Scope of Services.
6. Insurance & Contract Requirements: Provide a statement that you have reviewed
and agree to the insurance requirements specified in Exhibit B and the terms and
conditions specified in Exhibit C. Provide a sample completed Insurance Certificate
according to the terms as identified in Exhibit B to show you are able to provide
insurance if awarded this contract. Final insurance certificates must be provided
before the contract can be approved.
INDEMNITY AND HOLD HARMLESS
To the fullest extent permitted by law, Contractor shall hold harmless, defend and indemnify
City of Stockton and its officers, officials, employees and volunteers from and against any
and all liability, loss, damage, expense, costs (including without limitation costs and fees of
litigation) of every nature arising out of or in connection with Contractor's performance of work
hereunder or its failure to comply with any of its obligations contained in this agreement,
except such loss or damage which was caused by the sole negligence or willful misconduct
of the City of Stockton. This obligation is independent of, and shall not in any way be limited
by, the minimum insurance obligations contained in this agreement. These obligations shall
survive the completion or termination of this agreement.

SELECTION AND AWARD
Award will be made based on the most advantageous proposals to the City with the proper
credentials and best experience/professional standards. The City reserves the right to select
the successful proponent and negotiate terms of a contract with the proponent whose
proposal is most responsive to the needs of the City. Further, the City reserves the right to
reject any and all proposals, or alternate proposals, or waive any informality in the proposal
as is in the City's best interest. Staff will determine how well the IRFP meets the needs of the
City in terms of suitability of services, experience, and cost will not be the primary factor.
Proposals are subject to final negotiation. If no proposals are accepted, the City reserves the
right to cancel this IRFP and release a new IRFP.
TERM
The City and the Proponent will sign a 3-year agreement for the services noted in this IRFP.
QUESTIONS AND ADDENDA
Questions regarding this IRFP are to be directed by email to the
dale.applewhite@stocktonca.gov or call (209)937-8150 no later than October 29, 2026 by
2:00 PM. Material changes, if any, to the scope of services or proposal procedures will be
transmitted by email.
In the event that it becomes necessary to revise any part of this IRFP, an addendum will
be issued.

EXHIBIT A
SCOPE OF SERVICE
Scope of Work:
* Audit type: program-specific compliance audit of Prop 47-REDIRECT grant funds for the
three-year grant period.
* Standards: Perform audit in accordance with Government Auditing Standards and applicable
BSCC audit guidance.
* The audit should be designed to assess a grantee's compliance with the Grant Agreement,
compliance with the BSCC Grant Administration Guide, and efficacy of their internal controls.
* The audit process encompasses: The examination of a grantee's financial records; BSCC
award transactions and expenditures; The general management of the grantee's operations;
The systems of internal control; Compliance with the BSCC Grant Agreement; and Compliance
with the BSCC Grant Administration Guide
* Audit Period and Grant Cycles and Due Date:
Grant Cycle October 1, 2025, through June 30, 2029
Date Range Audit type Due to City of Stockton
10/1/25 - 6/30/29 Program-specific compliance audit 6/30/2029
Deliverables
1. Engage with the Office of Violence Prevention to conduct an examination to express an opinion
or conclusion on the City of Stockton's compliance with the Grant Agreement, BSCC Grant
Administration Guide, and efficacy of internal controls.
2. Prepare program-specific audit that covers the entire service delivery period of the grant.
3. Audit reporting package must include: Auditor report(s); A schedule of findings and questioned
costs; Working Papers (upon request); A corrective action plan, if needed.
4. Submit electronic copies of the audit report in BSCC-acceptable format (PDF and one editable
file to the City of Stockton before June 30, 2029.
Budget Payment Terms
* Total budget: for complete engagement covering the three-year grant period.
* Payment schedule: Billing for audit services will be based on actual hours worked, as recorded
during the engagement. Invoices will be issued periodically throughout the engagement to reflect
time incurred, with final billing to occur upon delivery of the completed audit report. Total invoices
may not exceed contracted amount.
Proposal Requirements
* Firm profile and proof of CPA licensure.
* Relevant experience with BSCC, Prop 47, or similar state grant program audits.
* Staff resumes and proposed audit team.
* Workplan and timeline showing tasks and estimated hours.
* Provide total price and a brief cost breakdown for the report.

Evaluation Criteria
Vendor will be selected based on a competitive bid process on the following criteria:
Criterion Weight What to show
Technical approach 40% Workplan; methodology;
sampling
Relevant experience 25% Prior Prop 47/BSCC or state
grant audits
Staff qualifications 15% CPA credentials; resumes
Cost 15% Cost-effective fixed price
References 5% Public sector client contacts

EXHIBIT B
INSURANCE REQUIREMENTS
The Risk Services Division develops insurance requirements for all contracts for the City of Stockton. The
Division also reviews and approves all bonds and evidence of insurance, including Certificates of Insurance
and endorsements for all contracts. Examples include:
* Contracts - Constructions, Professional Services, Supplier, Lease
* Permits - Encroachment, Revocable, Street Closures, Block Parties
* Bonds - Performance, Maintenance, Labor and Materials
* Community Services - Special Events
This project is subject to Insurance Requirements for General Liability Third Party Administrator
Visit the following website to review the appropriate insurance requirements for this solicitation:
https://www.stocktonca.gov/services/claims_for_damages/insurance.php