NOTICE: seeking proposals for Evidence-Based Wellness Services (FY2027-2028) in Crawford, Houston, Jones, Macon-Bibb, Monroe, Peach, Pulaski, Putnam, Twiggs, & Wilkinson counties
| Location: | Georgia |
|---|---|
| Posted: | Nov 4, 2025 |
| Due: | Dec 22, 2025 |
| Agency: | Middle Georgia Regional Commission |
| Type of Government: | State & Local |
| Category: |
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| Publication URL: | To access bid details, please log in. |
NOTICE: seeking proposals for Evidence-Based Wellness Services (FY2027-2028) in Crawford, Houston, Jones, Macon-Bibb, Monroe, Peach, Pulaski, Putnam, Twiggs, & Wilkinson counties
- 11/03/2025
Evidence-Based Wellness Services:
The Middle Georgia Regional Commission (MGRC) is soliciting proposals from potential Offerors interested in providing Evidence Based Wellness services for the following counties: Baldwin, Crawford, Houston, Jones, Macon-Bibb, Monroe, Peach, Pulaski, Putnam, Twiggs, and Wilkinson from July 1, 2026 – June 30, 2028.
Proposals should be submitted to Kim Stanton no later than December 22, 2025, 4:00 PM EST.
Please submit one original and four copies of the completed bid proposal. Bids must be packaged, submitted, and received by the Middle Georgia Regional Commission by the due date and due time noted above. Late submissions will not be accepted.
Submit bids to Kim Stanton, Executive Assistant, Middle Georgia Regional Commission 3661 Eisenhower Parkway, MB102 Macon, GA 31206
- Evidence-Based Wellness Services RFP
- Revenue Plan, Units/Persons and Cost Chart
- UCM spreadsheet (MS Excel format, posted 11/3/2025)
Attachment Preview
REQUEST FOR PROPOSAL
Middle Georgia Regional Commission
SFY 2027-2028
MIDDLE GEORGIA REGIONAL COMMISSION
Request for Proposals (RFP)
For
Evidence-Based Wellness Services
FY 2027-FY 2028
(July 1, 2026-June 30, 2028)
Date Due:
Time Due:
December 22, 2025
4:00 P.M. Eastern Standard Time
Please submit one original and four copies of the completed bid proposal. Bids must be
packaged, submitted, and received by the Middle Georgia Regional Commission by the due date
and due time noted above. Late submissions will not be accepted.
Submit bids to:
Kim Stanton
Executive Assistant
Middle Georgia Regional Commission
3661 Eisenhower Parkway, MB102
Macon, GA 31206
1
REQUEST FOR PROPOSAL
Middle Georgia Regional Commission
SFY 2027-2028
Table of Contents
1.0 Introduction ................................................................................................................ 4
1.1 Purpose of Procurement .................................................................................................. 4
1.2 Vision, Mission, and Values of the Middle Georgia Area Agency on Aging ..................... 4
1.3 Overview of the RFP Process ............................................................................................ 4
1.4 Letter Of Intent Requirements. ........................................................................................ 5
1.5 Schedule of Events............................................................................................................ 5
1.6 Restrictions on Communication with Staff....................................................................... 6
1.7 Definitions......................................................................................................................... 6
1.8 Contract Terms ................................................................................................................. 7
2.0 Mandatory Requirements ............................................................................................ 7
2.1 Offeror’s Qualification Requirements .............................................................................. 7
2.2 Business Requirements..................................................................................................... 7
2.3 Mandatory Submission Requirements ............................................................................. 7
2.4 Budget Requirements ....................................................................................................... 8
3.0 Technical Proposal....................................................................................................... 8
3.1 Company Structure........................................................................................................... 8
3.2 Experience ........................................................................................................................ 8
3.3 Financial Stability and Cash Flow...................................................................................... 9
3.4 Business Litigation .......................................................................................................... 10
3.5 Scope of Services for Wellness ....................................................................................... 10
4.0 Budget Proposal ........................................................................................................ 10
4.1 Budget Instructions......................................................................................................... 11
5.0 Proposal Submission.................................................................................................. 11
5.1 Packaging of Proposals ................................................................................................... 11
5.2 Number of Proposal Copies............................................................................................ 11
5.3 Submission of Proposals ................................................................................................. 12
2
REQUEST FOR PROPOSAL
Middle Georgia Regional Commission
SFY 2027-2028
6.0 Assurances ................................................................................................................ 13
6.1 Letter of Transmittal....................................................................................................... 13
7.0 Terms and Conditions ................................................................................................ 15
7.1 Exception to Contract ..................................................................................................... 16
7.2 RFP Amendments ........................................................................................................... 17
7.3 Proposal Withdrawal ...................................................................................................... 17
7.4 Cost of Preparing a Proposal .......................................................................................... 17
7.5 Sample Contract ............................................................................................................. 17
7.6 Conflict of Interest .......................................................................................................... 17
7.7 Minority Business Policy ................................................................................................. 17
8.0 Evaluation Criteria ..................................................................................................... 18
8.1 Administrative Review ................................................................................................... 18
8.2 Technical Proposal Evaluation ........................................................................................ 18
8.3 Identification of Apparent Successful Offeror ................................................................ 19
8.4 Rejection of Proposals/Cancellation of RFP ................................................................... 19
8.5 Appeal of Award Decision .............................................................................................. 19
9.0 Appendices................................................................................................................ 20
9.1 Proposal Face Sheet ........................................................................................................ 21
9.2 Scope of Services – Evidence-based Wellness Services ................................................ 22
9.3 Revenue Plan, Units/Persons, and Cost Chart................................................................ 26
9.4 Uniform Cost Methodology ............................................................................................ 26
9.5 Proposal Checklist........................................................................................................... 26
9.6 Administrative Review Checklist..................................................................................... 28
9.7 Assurances ...................................................................................................................... 29
3
1.0 Introduction
REQUEST FOR PROPOSAL
Middle Georgia Regional Commission
SFY 2027-2028
1.1 Purpose of Procurement
Through this Request for Proposal (RFP), the Middle Georgia Regional Commission (MGRC) is
soliciting proposals from potential Offerors interested in providing Evidence Based Wellness
services for the following counties: Baldwin, Crawford, Houston, Jones, Macon-Bibb, Monroe,
Peach, Pulaski, Putnam, Twiggs, and Wilkinson from July 1, 2026 – June 30, 2028.
The Middle Georgia Regional Commission will accept competitive bids to provide one or more of
the following services:
Evidence-Based Wellness Services
The Middle Georgia Regional Commission may award contracts to service providers in each of
the counties, any combination of counties, or for the region as a whole. The scope of services
provided in the appendices indicates which services must be bid on as a region. The Middle
Georgia Regional Commission has the right to reject any and all Offerors.
1.2 Vision, Mission, and Values of the Middle Georgia Area Agency on Aging
• Vision: The Middle Georgia Area Agency on Aging is the local Aging services leader of a
customer-driven Aging Services Network known for its exemplary teamwork, quality,
innovation, and accountability.
• Mission: The mission of the Middle Georgia Area Agency on Aging is to provide assistance in
the development of new or improved programs to help older persons and their caregivers
through grants for community planning, services, and training, and the development of a
comprehensive service delivery system with a continuum of care to assist older Middle
Georgians and their caregivers in achieving healthy, independent, and self-sufficient lives.
• Values: A strong customer focus, accountability and results, teamwork, dignity, and
empowerment.
1.3 Overview of the RFP Process
The objective of this RFP is to select qualified Offerors to provide the services as outlined in the
RFP on behalf of the Middle Georgia Regional Commission. This RFP process will be conducted
to gather and evaluate responses from Offerors for potential awards. All qualified Offerors are
invited to participate by submitting responses, as further defined herein. After evaluation, all
responses received prior to the closing date of this RFP and following negotiations (if any) and
resolution of any contract exceptions, the preliminary results of the RFP process will be publicly
announced, including the names of all participating Offerors and evaluation results.
4
REQUEST FOR PROPOSAL
Middle Georgia Regional Commission
SFY 2027-2028
Offerors must complete the Request for Proposal and Letter of Transmittal to be considered. The
Middle Georgia Regional Commission has the right to reject any and all proposals or to waive any
technicalities. If there is more than one qualified Offeror for a specific service, a final award will
be based on the Middle Georgia Regional Commission’s review and evaluation of the bids
received. Selected Offerors will become a part of the service delivery system detailed in the
Middle Georgia Regional Commission’s FY 2027-2028 Area Plan on Aging Services to be submitted
to the Georgia Division of Aging Services no later than March 1, 2026. Inclusion in the Area Plan
does not guarantee or imply any grant award for subsequent years.
1.4 Letter Of Intent Requirements
Entities planning to respond to this RFP must submit a Letter of Intent (LOI) to kstanton@mg-
rc.org by November 17, 2025, with the RFP in the subject line of the email. The LOI may be
submitted as an attachment or included in the body of an email and must include the
organization’s name, point person name, and contact information. In addition, the LOI must
indicate the county and service for which the Offeror intends to submit. If the LOI is not received,
proposals will be automatically disqualified. If no one submits a LOI for a service, MGRC reserves
the right to extend the procurement process for that service by issuing an addendum.
1.5 Schedule of Events
The schedule of events outlined herein represents the Middle Georgia Regional Commissions
best estimate of the schedule that will be followed. However, delays to the procurement process
could occur that may necessitate adjustments to the proposed schedule. If a component of this
schedule, such as the close date, is delayed, the remainder of the schedule may be shifted as
appropriate. Any changes to the dates up to the closing date of the RFP will be publicly posted
at http://www.middlegeorgiarc.org/ before the closing date of this RFP. After the close of the
RFP, the Middle Georgia Regional Commission reserves the right to adjust the remainder of the
proposed dates, including the dates of evaluation, negotiations, award, and the contract term on
an as-needed basis with or without notice.
Description
Release of RFP
Letter Of Intent
Deadline for written questions sent via e-mail to
kstanton@mg-rc.org
UCM Training (Optional)
Responses to written questions sent to all
proposed Offerors
Specific Date or Date
Ranges
November 3, 2025
November 17,2025
December 1, 2025
December 3, 2025
December 8, 2025
Time
5:00 PM
5:00 PM
5:00 PM
1:00PM
5:00 PM
5
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