Request for Proposals: Comprehensive Parks and Recreation Fee Study and Cost Recovery Analysis

Updated August 13, 2025 - Addendum: Responses to Questions about RFP was posted.

The City of Davis Parks & Community Services Department is soliciting qualifications from experienced and qualified consultants to conduct a comprehensive fee study and cost recovery analysis for recreation programs, services, and facility use. The goal is to develop a data-driven, equitable, and sustainable fee structure aligned with the City’s financial policies, community values, and service delivery goals.

The City of Davis offers a broad range of programs and services across all ages, abilities, and income levels. This includes youth and adult sports, aquatics, enrichment classes, senior services, special events, facility rentals, and access to community facilities. The Department has not conducted a holistic fee study in over a decade. With increasing operational costs and changing community expectations, this project aims to:

• Update the City’s Cost Recovery Policy (if necessary)
• Review and refine the existing fee schedule for programs, fields, and facilities
• Benchmark fees against comparable agencies
• Establish tools for long-term fiscal planning and fee setting

Please download the complete RFP document for more information:

• Request for Proposals: Comprehensive Parks and Recreation Fee Study and Cost Recovery Analysis (PDF)
  
  
• Addendum - Responses to Questions about RFP (PDF) - posted 8/13/25

Supplemental Background Information:

• 2025 City of Davis Parks & Community Services Needs Assessment (PDF)
• 2024 City of Davis Parks & Community Services Annual Report (PDF)

Proposal Submission Instructions:

Consultant firms interested in responding to this Request for Proposals (RFP) must submit a complete
proposal in accordance with the requirements outlined under the “Qualifications Submission

Requirements” section of this RFP. Proposals will be deemed responsive only if all required components
are included. All proposals must be submitted electronically in PDF format via email to:

Deanne Machado

Parks and Community Services Director
DMachado@cityofdavis.org

Subject Line: Parks and Recreation Fee Study and Cost Recovery Analysis

Proposals must be received no later than 4:00 p.m. (PDT) on Friday, August 22, 2025. Late submissions will not be accepted.

Proposals submitted via mail, facsimile, flash drive, or any method other than email will not be considered.