QUAD AXLE BODY BUILD

REQUEST FOR BID (RFB)
FOR
QUAD AXLE BODY BUILD
BID # 2026-21PC
Issued by:
Portage County
Purchasing Department
All required bid documents/copies must be submitted
No later than 2:00 PM on 07/28/2026 to:
Portage County Purchasing
1462 Strongs Ave
Stevens Point WI 54481
LATE BIDS WILL BE REJECTED
There will be a public opening for this Bid
1462 Strongs Ave
Stevens Point WI 54481
For further information regarding this
RFB contact PaYeng Baldemor
At (715) 346-1333
Email: baldemop@co.portage.wi.gov
Issued: 07/07/2026

PORTAGE COUNTY BID #2026-21PC
WISCONSIN PAGE 2 OF 17
TABLE OF CONTENTS
SECTION SUBJECT PAGE #
1. GENERAL INFORMATION AND SCOPE .......................................................................................... 3
2. CONTRACT TERM ................................................................................................................................... 3
3. QUESTIONS ............................................................................................................................................... 3
4. METHOD OF BID ..................................................................................................................................... 4
5. BID SUBMISSION .................................................................................................................................... 4
6. BID RESPONSE REQUIREMENTS ..................................................................................................... 4
7. METHOD OF AWARD ............................................................................................................................ 4
8. BIDDER/CONTRACTOR QUALIFICATIONS .................................................................................. 4
9. SPECIFICATIONS..................................................................................................................................... 5
10. DELIVERY .................................................................................................................................................. 5
11. F.O.B. DESTINATION FREIGHT INCLUDED .................................................................................. 5
12. INVOICING REQUIREMENTS ............................................................................................................. 5
ATTACHMENT A - SIGNATURE AND AUTHORITY AFFIDAVIT FORM
13. CONTRACT CANCELLATION .............................................................................................................. 5
ATTACHMENT B - REFERENCES SHEET
ATTACHMENT C - BID OFFER FORM
ATTACHMENT D - STANDARD TERMS AND CONDITIONS
ATTACHMENT E - SPECIFICATIONS

PORTAGE COUNTY BID #2026-21PC
WISCONSIN PAGE 3 OF 17
1. GENERAL INFORMATION AND SCOPE
The County of Portage Wisconsin (County), through its Purchasing Department (Purchasing), requests
bids to establish a contract for the purchase of Quad Axle Body Builds for the Highway Department.
The attached Standard Terms and Conditions shall govern this bid unless specifically modified in these
bid documents. Conditions of bid that include the word "must" or "shall," describe a mandatory
requirement. All specifications are defined as mandatory minimum requirements unless otherwise
stated. If no bidder is able to comply with a given specification or condition of bid, Purchasing reserves
the right to delete that specification or condition of bid. Failure to meet specification requirements shall
disqualify your bid. Vendors may not submit their own contract document as a substitute for these
terms and conditions.
Retain a copy of these Bid documents for your files. Should you receive an award, these Bid documents
become your contract terms and conditions.
Definitions: The following definitions are used throughout the RFB documents:
Bidder/Vendor means a company or individual submitting a bid response to this RFB
Contractor means bidder awarded the contract
County means the County of Portage Wisconsin
Purchasing means the County of Portage Purchasing Department
RFB means Request for Bid
State means the State of Wisconsin
VendorNet means the State of Wisconsin's electronic purchasing information system
2. CONTRACT TERM
Initial term would be delivery of chassis estimated to be 09/01/2026 through completed build 115 days
later. Additional build(s) may be contracted through 12/31/2031. Extension of agreement and pricing
must be mutually agreed upon both vendor and County each year of extension.
3. QUESTIONS
If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency
in this RFB they shall notify the Procurement Director named below of such error and request a
modification or clarification.
Any communications or questions regarding the specifications, or special conditions of bid should be
written and submitted to Purchasing as soon as possible, but no later than 2 PM on 07/16/2026.
Purchasing will respond to questions, if necessary, by issuing an official addendum, posted on VendorNet
and on the Portage County Website. Bidders are responsible for checking these websites for any
addenda before submitting a bid. Failure to acknowledge addenda may disqualify your bid.
https://vendornet.wi.gov/
http://www.co.portage.wi.gov/
Any correspondence or questions submitted must include the bid number
Submit questions in writing via email to:
PaYeng Baldemor, Procurement Specialist, e-mail: baldemop@co.portage.wi.gov
Phone: 715-346-1333

PORTAGE COUNTY BID #2026-21PC
WISCONSIN PAGE 4 OF 17
4. METHOD OF BID
Bidder must submit a unit price for base bid. All prices must be quoted in U.S. Dollars. Bidder must bid
on the enclosed Bid Offer Form.
5. BID SUBMISSION
Bidders must submit an original and one copy including all required materials for acceptance of their bid
by the date and time listed on the Bid Cover Sheet. Any bids received after that time and date will be
rejected. Receipt of a bid by the US mail system does not constitute receipt of a bid by Purchasing, for
purposes of this RFB. Also refer to the Bid Response Requirements.
Faxed and e-mailed bids are not accepted. Bids must be forwarded to:
Portage County Purchasing
1462 Strongs Ave
Stevens Point WI 54481
All bids are to be packaged, sealed, and show the following information on the outside of the package:
-Vendor's Name and Address
-Request for Bid Title
-Request for Bid Number
-Bid Due Date
6. BID RESPONSE REQUIREMENTS
In order for your bid to be considered, the following information must be provided by the due date and
time listed on the bid cover page. Include:
6.1 Addendum Cover (Signature) Page(s), if applicable to this bid request
6.2 Signature and Authority Affidavit Form, Attachment A
6.3 References Sheet, Attachment B
6.4 Bid Offer Form, Attachment C
6.5 Attachment E Specifications
6.6 Two copies of complete specifications and descriptive brochure or detail for the product(s) bid
6.7 Manufacturer's/Bidder's warranty statement
The Signature and Authority Affidavit submitted in response to this RFB must be signed by the person in
the Contractor's organization who is responsible for the decision as to the prices being offered in the Bid
or by a person who has been authorized in writing to act as agent for the person responsible for the
decision on prices and services. Failure to provide these forms/information with your bid submittal may
disqualify your bid. The County encourages all bidders to print their submission double-sided to save
paper
7. METHOD OF AWARD
Award(s) shall be made on the basis of the lowest total cost for the base bid and/or options from a
responsive, responsible bidder who meets specifications. Timeliness of delivery may be considered when
making this award.
8. BIDDER/CONTRACTOR QUALIFICATIONS
To be eligible for a contract award, you must be qualified and able to provide the following:
8.1 Bidder must be an original manufacturer, or distributor and/or dealer/company authorized by
manufacturer.

PORTAGE COUNTY BID #2026-21PC
WISCONSIN PAGE 5 OF 17
8.2 Bidder must supply references of three firms to which similar products have been provided during
the past five to a comparable-sized institution or company. If contacted, all of those references
must verify that a high level of satisfaction was provided. Use Attachment B to list references.
9. SPECIFICATIONS
See ATTACHMENT E for the minimum acceptable specifications for products desired.
10. DELIVERY
Delivery is required 115 calendar days after the delivery of chassis. Bidders are to state on the
Specifications in Attachment E if they can meet this delivery. If delivery date is not met a $100.00
deduction per unit will occur as liquidated damages for each calendar day the unit is late.
11. F.O.B. DESTINATION FREIGHT INCLUDED
Delivery will be made by awarded bidder to the Portage County Highway Dept. shop. Bid prices should
include all transportation, insurance charges and installation/operation manuals. Failure to bid FOB
Destination Freight Included may disqualify your bid.
12. INVOICING REQUIREMENTS
The County's terms are to pay or reject invoices within 30 days of receipt. Before payment is made, it
also must verify that all invoiced charges are correct as per this contract. Only properly submitted
invoices shall be officially received for payment. Thus, your prompt payment requires that your invoices
be clear and complete in conformity with the instructions below.
All invoices must be itemized showing:
a. purchase order number d. complete product description as
b. vendor name stated on your bid.
c. remit to address e. prices per the contract
f. See information in Attachment E as to breakdown of
items on invoice
The original invoice must be sent to the bill-to address shown on the Purchase Order.
13. CONTRACT CANCELLATION
This Contract may be terminated by either party under the following conditions:
13.1 The County may terminate the contract at any time at its sole discretion by delivering 10 days
written notice to the contractor.
If the problem is service performance, contractor will be warned either verbally or in writing of
unsatisfactory performance and intent to cancel this contract. Contractor will be given a period
of time to 'cure' the performance. If the performance does not improve contractor will be given
10 days written notice that the contract will be cancelled.
13.2 If at any time the contractor's performance threatens the health and/or safety of the County or
the public, the County has the right to cancel and terminate the Contract without notice.

PORTAGE COUNTY BID #2026-21PC
WISCONSIN PAGE 6 OF 17
ATTACHMENT A
SIGNATURE AND AUTHORITY AFFIDAVIT FORM
BIDDING COMPANY NAME: _________________________________________________________
FEIN (Federal Employer ID Number) OR Social Security # (if Sole Proprietorship)
_________________________________ ___________________________________
Address: __________________________________________________________________________
City ____________________________ State ________ Zip + 4 _______________________
Number of years in Business _______
Name the person to contact for questions concerning this bid.
Name __________________________ Title ______________________________
Phone ( ) ______________________ Toll Free Phone ( ) __________________________
Fax ( ) ______________________ Email Address ___________________________
In signing this bid, we also certify that we have not, either directly or indirectly, entered into any agreement or
participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt
has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been
independently arrived at without collusion with any other bidder, competitor or potential competitor; that this
bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the
above statement is accurate under penalty of perjury.
The undersigned, having familiarized themselves with the conditions affecting the cost of the work, having
read completely the specifications, hereby proposes to perform everything required and to provide and furnish
labor, materials, equipment, tools and all other services and supplies necessary to produce in a complete and
workmanlike manner all of the materials or products described in the specifications relating to this Bid.
I further certify that I have carefully examined the bid documents and all terms herein, and site where the
work is to be done and have no agreements to prevent the completion of said work.
______________________________________________ ___________________________
Signature Title
_______________________________________________ ___________________________
Name (type or print) Date
This firm herby acknowledges receipt / review of the following addendum(s) (If any)
Addendum #_____ Addendum #_____Addendum #_____Addendum #_____

PORTAGE COUNTY BID #2026-21PC
WISCONSIN PAGE 7 OF 17
ATTACHMENT B
REFERENCES
Vendor: _______________________________________________________________________
Provide company name, address, contact person, telephone number, and appropriate information on the
product(s) and/or service(s) provided to customers similar to those requested in this solicitation document.
Potential subcontractors cannot be references. Any subcontractor arrangement for the completion of this
work shall be listed on a separate page.
Company Name: _________________________________________________________________________
Address (include Zip + 4) ____________________________________________________________________
Contact Person: ____________________________________ Phone No. __________________________
E-Mail Address: __________________________________________________________________________
Product(s) Used and/or Service(s) Provided: ____________________________________________________
Company Name: _________________________________________________________________________
Address (include Zip + 4) ____________________________________________________________________
Contact Person: ____________________________________ Phone No. __________________________
E-Mail Address: __________________________________________________________________________
Product(s) Used and/or Service(s) Provided: ____________________________________________________
Company Name: _________________________________________________________________________
Address (include Zip + 4) ____________________________________________________________________
Contact Person: ____________________________________ Phone No. __________________________
E-Mail Address: __________________________________________________________________________
Product(s) Used and/or Service(s) Provided: ____________________________________________________
Company Name: _________________________________________________________________________
Address (include Zip + 4) ____________________________________________________________________
Contact Person: ____________________________________ Phone No. __________________________
E-Mail Address: __________________________________________________________________________
Product(s) Used and/or Service(s) Provided: ____________________________________________________

PORTAGE COUNTY BID #2026-21PC
WISCONSIN PAGE 8 OF 17
ATTACHMENT C BID OFFER FORM
Vendor:____________________________________________________________________________
Pricing
(1)Bibeau Model: BMT-S 19' Dump Body and Hoist or equal and all components
Cost
meeting the above specification. Including materials and labor.
List Sizing = $
Included
Approved & Engineered to scale weight and balance drawing supplied with bid
Yes No
OPTIONS
(1) Tail gate Coal Chute / Inspection door (12.00 X 14.00 approx. required door
Cost
opening)
List Sizing available = $
(2) Approval for additional builds to be contracted using the previous contract through 12-31-
Yes No
2031. Pricing and contract extension would be an mutual agreement of the vendor and the
County.
Make ___________________________ Model ________________________________ Year________
Product literature is included? Yes_____ No______
Attachments E Specifications are included? Yes_____ No______
Warranty information is included? Yes_____ No______
An original and one copy of all required forms are included in the submittal? Yes_____ No______
Portage County is exempt Federal Excise and Wisconsin Sales Taxes, 77.54(9a). WI Stats.
Portage County's CES number is ES 43251.

PORTAGE COUNTY BID #2026-21PC
WISCONSIN PAGE 9 OF 17
ATTACHMENT D
STANDARD TERMS AND CONDITIONS
1.0 SPECIFICATIONS: The specifications in this request are the minimum acceptable. When specific manufacturer and
model numbers are used, they are to establish a design, type of construction, quality, functional capability and/or
performance level desired, unless otherwise specified. When alternates are bid/proposed, they must be identified by
manufacturer, stock number, and such other information necessary to establish an acceptable equivalency. The
County shall be the sole and final judge of equivalency.
2.0 HOW TO AMEND A REQUEST FOR BID, PROPOSAL OR QUOTE:
2.1 Public Works Projects are subject to Wis Stats 66.0901(5): If a person submits a bid or proposal for the
performance of public work under any public contract to be let by a municipality and the bidder claims that a
mistake, omission or error has been made in preparing the bid, the bidder shall, before the bids are opened,
make known the fact that an error, omission or mistake has been made. If the bidder makes this fact known, the
bid shall be returned to the bidder unopened and the bidder may not bid upon the public contract unless it is
re-advertised and relet upon the re-advertisement. If a bidder makes an error, omission or mistake and discovers
it after the bids are opened, the bidder shall immediately and without delay give written notice and make known
the fact of the mistake, omission or error which has been committed and submit to the municipality clear and
satisfactory evidence of the mistake, omission or error and that it was not caused by any careless act or omission
on the bidder's part in the exercise of ordinary care in examining the plans or specifications and in conforming
with the provisions of this section. If the discovery and notice of a mistake, omission or error causes a forfeiture,
the bidder may not recover the moneys or certified check forfeited as liquidated damages unless it is proven
before a court of competent jurisdiction in an action brought for the recovery of the amount forfeited, that in
making the mistake, error or omission the bidder was free from carelessness, negligence or inexcusable neglect.
2.2 Non-Public Work Projects: After a Request for Bid/Proposal/Quote has been filed with the Portage County
Purchasing Department, the responder may submit an amended response BEFORE THE DUE DATE AND TIME set
in the request. All the conditions and provisions of the original Bid/Proposal/Quote will be in effect. No
submittals or amendments will be accepted after the due date and time of the request. This does not preclude
the County from requesting additional information and/or clarification.
3.0 DEVIATIONS AND EXCEPTIONS: Deviations and exceptions from original text, terms, conditions, or specifications shall
be described fully, on the bidder's/proposer's letterhead, signed, and attached to the request. In the absence of such
statement, the bid/proposal shall be accepted as in strict compliance with all terms, conditions, and specifications and
the bidders/proposers shall be held liable.
4.0 QUALITY: Unless otherwise indicated in the request, all material shall be new, newest model year, and free from
defects. Items which are used, demonstrators, obsolete, seconds, or which have been discontinued are unacceptable
without prior written approval by the County.
5.0 QUANTITIES: The quantities shown on this request are based on estimated needs. The County reserves the right to
increase or decrease quantities to meet actual needs.
6.0 DELIVERY: Deliveries shall be F.O.B. destination freight prepaid and included unless otherwise specified.
7.0 PRICING AND DISCOUNT: The County qualifies for governmental discounts. Unit prices shall reflect these discounts.
7.1 Unit prices shown on the bid/proposal or contract shall be the price per unit of sale (e.g., gal., cs., doz., ea.) as
stated on the request or contract. For any given item, the quantity multiplied by the unit price shall establish
the extended price; the unit price shall govern in the bid/proposal evaluation.
7.2 Prices established in continuing agreements and term contracts may be lowered due to general market
conditions.

PORTAGE COUNTY BID #2026-21PC
WISCONSIN PAGE 10 OF 17
8.0 RESPONSES TO REMAIN OPEN: Responses must remain open and will be deemed to be open and subject to
acceptance until awarding of the bid/proposal is finalized, or a minimum of sixty (60) days unless otherwise specified.
9.0 ACCEPTANCE-REJECTION: The County reserves the right to accept or reject any or all bids/proposals, to waive any
technicality in any bid/proposal submitted, request clarification of any bid/proposal, award a bid/proposal that is not
the lowest price, and to accept any part of a bid/proposal as deemed to be in the best interests of the County.
10.0 GUARANTEED DELIVERY: Failure of the Contractor to adhere to delivery schedules as specified or to promptly replace
rejected materials shall render the Contractor liable for all costs in excess of the contract price when alternate
procurement is necessary. Excess costs shall include the administrative costs and other costs attributable to the delay.
11.0 CONTRACT AND EXECUTION OF CONTRACT: Unless otherwise specified in the bid/proposal, the successful responder
agrees to enter into a contract, a copy of which will be on file in the office of the Portage County Purchasing
Department. Contractor shall and will well and truly execute and perform this contract under the terms applicable to
the satisfaction of the County, and shall promptly make payment to each and every person or party entitled thereto
of all the claims for work or labor performed and materials furnished in the performance of this contract.
12.0 ENTIRE AGREEMENT: These Standard Terms and Conditions shall apply to any contract or order awarded as a result
of this request except where special requirements are stated elsewhere in the request; in such cases, the special
requirements shall apply. Further, the written contract and/or order with referenced parts and attachments shall
constitute the entire agreement and no other terms and conditions in any document, acceptance, or acknowledgment
shall be effective or binding unless expressly agreed to in writing by the County.
13.0 APPLICABLE LAW AND COMPLIANCE: This contract shall be governed under the laws of the State of Wisconsin. The
Contractor shall at all times comply with and observe all federal and state laws, local laws, ordinances, and regulations
which are in effect during the period of this contract and which in any manner affect the work or its conduct. The
County reserves the right to cancel this contract if the contractor fails to follow the requirements of s. 77.66, Wis.
Stats., and related statutes regarding certification for collection of sales and use tax. The County also reserves the
right to cancel this contract with any state or federally debarred contractor or a contractor that is presently identified
on the list of parties excluded from federal procurement and non-procurement contracts.
14.0 LICENSES AND PERMITS: Contractor shall have and/or provide any and all licenses and permits required to perform
the work specified and furnish proof of such licensing authorization and permits with their bids if required.
15.0 ASSIGNMENT: No right or duty in whole or in part of the Contractor under this contract may be assigned or delegated
without the prior written consent of the County.
16.0 NONEXCLUSIVE CONTRACT: Unless otherwise stated, the County reserves the right to purchase work or materials
outside of this contract.
17.0 NONDISCRIMINATION & AFFIRMATIVE ACTION: In connection with the performance of work under this contract, the
Contractor agrees not to discriminate against any employee or applicant for employment because of age, race,
religion, color, handicap, sex, physical condition, developmental disability as defined in s. 51.01(5), Wis. Stats., sexual
orientation, gender identity and gender expression, or national origin. This provision shall include, but not be limited
to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.
18.0 INDEPENDENT CAPACITY: The parties hereto agree that the contractor, its officers, agents, and employees, in the
performance of this agreement shall act in the capacity of an independent contractor and not as an officer, employee,
or agent of the County. The contractor agrees to take such steps as may be necessary to ensure that each
subcontractor of the contractor will be deemed to be an independent contractor and will not be considered or
permitted to be an agent, servant, joint venturer, or partner of the County.