RFP – Pump Track Design Build – Must be received by December 29, 2025 at 4:30pm

Location:	Arizona
Posted:	Nov 24, 2025
Due:	Dec 29, 2025
Agency:	City of Page
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSALS (RFP):

DESIGN-BUILD BMX PUMP TRACK PARK

NOTICE IS HEREBY GIVEN that he City of Page is seeking proposals for a – DESIGN-BUILD BMX PUMP

TRACK PARK project to be located in Page, Arizona in accordance with the specifications outlined in the RFP

documents. The proposal must be received by the City Clerk for the City of Page, Page City Hall, 697 Vista Avenue,

Page, Arizona, by or before 4:30 PM on December 29, 2025. At that time, proposals will be opened publicly and

recorded by the City Clerk.

Proposals must be in the actual possession of the City Clerk’s Office on or prior to the exact time and date indicated

above. Late proposals shall not be considered and will be returned unopened. The prevailing clock shall be the City

Clerk’s clock.

The project name and proposer’s name and address should be clearly indicated on the outside of the envelope.

Proposals sent through Federal Express or other express mail agencies must have the proposal documents sealed

within an additional envelope inside the outer mailer.

Questions and requests for additional specifications and/or documents shall be directed to: Justin Aronoff, Parks

and Trails Manager, P.O. Box 1180, Page, AZ 86040, jaronoff@pageaz.gov, 928-645-4305.

Persons with disabilities may call the City’s Human Resources Director at (928) 645-4231 regarding availability of

information in alternative formats.

The City of Page reserves the right to reject any or all proposals or parts thereto and to waive any informalities or

irregularity in the proposals received. The City will be the sole judge of the merits of the proposals received. No

binding contract will exist between the proposer and the City until the City executes a written contract.

Upon review and evaluation of the proposals, the City will select and negotiate with the contractor whose proposal

is responsive to this RFP, receives the highest number of points, and is in the best interest of the City. Any

documents submitted in response to this RFP must provide sufficient detail and information so as to allow a

complete evaluation of its merit. The instructions contained herein should be followed for responses to be

considered responsive to this RFP. The City reserves the right to cancel this RFP at any time.

PROJECT DESCRIPTION

The project is an asphalt-paved looping BMX Pump Park with berms, moguls and jumps for use by children and

adults of every skill level on city park property located adjacent to the Page Sports Complex (477 Haul Rd, Page,

AZ). The facility should include 3 park benches, and two (2) 15-foot long, and 4-row bleachers located along the

track, and lighting. The BMX Park location is a relatively flat, dirt area approximately 90’ wide by 200’ long (see

map).

The objective of this RFP is to select a Design-Build team to work with City staff and stakeholders on the concept

development, final design, and construction of the BMX Pump Track Park. The schedule is as follows:

Construction Completion – No later than June 30, 2026

The total project cost including design and construction shall not exceed $500,000.

RFP PROCESS

I. Submission

One (1) original and five (5) copies for a total of six (6) responses must be submitted. The envelope or package

containing the responses must be plainly labeled:

RFP – Design-Build BMX Pump Track Park

City of Page

Attn: City Clerk

P.O. Box 1180

Page, AZ 86040

It is the sole responsibility of the contractor to see that submittals are received in a timely manner. The contractor

shall bear any and all risks for any delays associated with their selected method of delivery or that are misdirected

due to improper identification.

II. Proposal Deadline

The receipt deadline will be strictly enforced. Late submittals shall be date stamped, remain unopened and notice

provided to the contractor that: “The submitted proposal was received after the delivery time designated for the

receipt of responses and therefore considered nonresponsive.”

All submittals shall be prepared and submitted in accordance with the provisions of this RFP. However, the City

reserves the right to waive any informalities, irregularities, or variances, whether technical or substantial in nature,

or to reject any and all responses at its sole discretion. Any submittal may be modified or withdrawn prior to the

indicated time for receipt of the responses or authorized postponement thereof.

III. Clarification and Addenda

Each contractor shall examine all RFP documents and shall judge all matters relating to the adequacy and accuracy

of such documents. Any inquiries, suggestions, or requests concerning interpretation, clarification, or additional

information pertaining to the RFP shall be made in writing through the Parks and Trails Manager.

The City shall not be responsible for oral interpretation given by any city employee, representative, or others. The

issuance of a written addendum is the only official method whereby interpretation, clarification, or additional

information can be given. If any addenda are issued to the RFP, the City will attempt to notify all prospective

contractors who have secured the same. However, it shall be the responsibility of each contractor, prior to submitting

their proposal, to contact the City of Page (928-645-4305) to determine if addenda were issued and to make such

addenda a part of the proposal. The City reserves the right to request clarification of information submitted and to

request additional information of one or more applicants.

IV. Preparation Expenses

Each contractor preparing a response to the RFP shall bear all expenses associated with its preparation and any

subsequent and related expenses, and no claims for reimbursement shall be submitted to the City for the expense of

preparation or presentation. Pursuant to A.R.S. 34-603, the City will pay a stipulated fee of $2000.00 to each

proposer who provides a responsive but unsuccessful proposal. In exchange for this fee, the City may use any ideas

or information contained in any proposal. In the alternative, proposers may elect to waive payment of this fee, at

which point the City may not use any of the ideas or information contained in the unsuccessful proposals.

V. Legal Name

Responses shall clearly indicate the legal name, address, and telephone number of the contractor and shall indicate

whether the contractor is a corporation, general partnership, individual or other business entity. Proposals shall be

signed above the typed or printed name and the title of the signer. The signer shall have the authority to bind the

contractor to the submitted proposal.

VI. Openness of Procurement Process

Written responses, other discussions, correspondence, and all other pertinent records shall be handled as public

records in compliance with State and Federal open records statutes and regulations.

VII. Errors and Omissions

Once a response is submitted, the City may consider requests by any contractor to correct errors or omissions, but

shall retain sole discretionary authority to determine the outcome of such a request.

VIII. Retention and Disposal of Statements of Qualifications

The City reserves the right to retain all submitted proposals for public record keeping purposes. No copies of any

material will be returned to the contractor. The City reserves the right to cancel this RFP at any time prior to the

execution of a formal contract.

IX. Collusion

By offering a response to this RFP the contractor certifies that they have not divulged to or discussed or compared

its submittal with any competitors, and have not colluded with any other contractor or parties to this process

whatsoever. The contractor also certifies, and in the case of a joint venture each party thereto certifies as to its own

organization, that in connection with their submittal:

1. No attempt has been made or will be made by the contractor to induce any other person or company to

submit or not to submit a proposal for the purpose of restricting competition.

2. All persons interested in this project, principal, or principals being named therein and no other person have

an interest in this project or in the agreement to be entered into.

3. No person or agency has been employed or retained to solicit or secure an agreement or understating for a

commission, percentage, brokerage, or contingent fee, excepting bonafide employees or established

commercial agencies maintained by the contractor for the purpose of doing business.

4. All companies interested in this project (including the company’s employees, representatives, agents,

lobbyists, attorneys, and sub-consultants) will refrain, under penalty of disqualification, from direct or

indirect contact for the purpose of influencing the selection or creating bias in the selection process with

any person who may play a part in the selection process, including the evaluation panel, the City Manager,

Executive Directors, Department Heads, and other staff. This policy is intended to create a level playing

field for all potential companies; assure that contract decisions are made in public and to protect the integrity

of the selection process. All contact on this selection process should be addressed to the authorized

representative identified below:

Justin Aronoff

P.O. Box 1180

Page, AZ 86040

jaronoff@pageaz.gov

928-645-4305

X. Design Requirements

All architect or engineer services performed in this project shall be performed under the direct supervision of a

professional architect or engineer licensed in the State of Arizona.

All work performed shall comply with applicable federal, state and local laws, codes and regulations including:

▪ City of Page

▪ International Building Code (IBC) latest edition

▪ American Society for Testing Materials (ASTM) specifications as applicable

▪ American National Standards Institute (ANSI)

▪ Americans with Disabilities Act and Architectural Barriers Guidelines

▪ American Concrete Institute publications, latest editions

▪ Uniform Standard Specifications for Public Works Construction, latest edition as administered by the

Maricopa Association of Governments.

XI. Permits and Licenses

Proposer, and all of proposer's subcontractors, at its and/or their sole expense, shall obtain and maintain during the

term of any agreement, all appropriate permits, certificates and licenses which will be required in connection with

the performance of services hereunder.

SCHEDULE

The schedule for submittal of proposals is as follows:

• Request for Proposals issued: November 26, 2025

• Deadline to receive responses: 4:30 p.m., December 29, 2025

The tentative schedule for the evaluation of proposals is as follows:

• Evaluation of submittals: December 30 – January 14, 2026

• The selected contractor will be notified and a contract will be negotiated and then submitted to the Page

City Council: January 14, 2026

• The schedule for the evaluation, selection and award may be changed solely at the City’s discretion.

INSTRUCTIONS FOR PREPARATION OF PROPOSAL

I. General

All contractors responding to this RFP shall provide sufficient information and data to fully allow a complete

evaluation of the proposal. Information and data submitted by each contractor with the proposal shall be

incorporated into the contract documents by reference.

II. Technical and Pricing Proposals

Contractors shall separately submit a sealed technical proposal and a sealed price proposal. The price proposal

shall be a guaranteed maximum price. In applying the scoring method outlined below, the selection committee

will separately evaluate the technical proposal and the price proposal and will evaluate and score the technical

proposal before opening the price proposal.

The technical proposal shall include:

A. 30% Schematic Design (SD) documents for the BMX Pump Track Park including an asphalt-paved

looping BMX pump track with berms, moguls and jumps for use by children and adults of every skill

level on city park property located in the 90’ wide by 200’ long area adjacent to the Page Sports

Complex (477 Haul Rd, Page, AZ). The facility should also include 3 park benches, and two (2) 15-

foot long, and 4-row bleachers located along the track, and lighting. Documents shall include at a

minimum:

A Basis of Design Report that describes the proposed improvements, studies used to

develop the concept design, the standards which govern the design of each improvement

(including proposed asphalt thickness), and any variances to standards.

ii. Conceptual water/drainage management.

iii. Schematic level design plans that graphically present the design intent of all major project

elements.

iv. Graphic renderings and perspective imagery.

B. A subcontractor selection plan. Please identify the subcontractor trades that are anticipated to be

selected and whether the selection will be qualification only based or qualification and competitive

bid based.

The pricing proposal shall include:

A. Total Guaranteed Maximum Price separately identifying the preconstruction service costs and

construction costs, including proposer’s construction fee and contingency.

SCOPE OF SERVICES

I. Scope of Services

The selected firm is expected to provide the following Scope of Services as directed by the City of Page or staff:

1. Facilitate project kickoff meeting with City staff. This meeting will set forth the project requirements and

City criteria for a successful project. City staff will provide applicable information to the selected Design-

Build team including the City’s vision, goals, concepts, budget and schedule requirements.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP – Pump Track Design Build – Must be received by December 29, 2025 at 4:30pm

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See also