Roof Replacement Rebid at Four (4) Single-Family Homes Group 1a

August 7, 2026
GENESEE COUNTY INVITATION TO BID (ITB) # 26-518
Sealed bids will be received until 12:00 p.m. (EST), Friday, August 28, 2026, at the Genesee
County Purchasing Department, 324 S Saginaw Street, Suite 9A, Flint, MI, 48502 for Roof
Replacement Rebid at Four (4) Single-Family Homes Group 1a (this is a rebid of homes
originally bid out as part of Groups 10, 11, and 12) under the Genesee County Roof
Revitalization Program for the owner-occupied single-family homes located at: 6079 Belsay Rd.,
Grand Blanc, MI 48439; 10016 Duffield Rd., Montrose, MI 48457; 12082 Princewood Dr,
Fenton, MI 48430; 5124 Meadowbrook Lane, Flushing, MI 48433.
This procurement is conducted in accordance with the Genesee County Purchasing
Regulations, a copy of which is on file and available for inspection at the Genesee County
Purchasing Department or at the website Microsoft Word - PURCHASING REGULATIONS
8222016
To be awarded, firms must be deemed a qualified contractor to conduct rehabilitation work for
the Genesee County Metropolitan Planning Commission (GCMPC).
Each offeror is responsible for labeling the exterior of the sealed envelope containing the bid
response with the bid number, bid name, bid due date and time, and your firm's name. The bid
request number and due date for this ITB are:
DUE DATE 12:00 PM (EST), Friday, August 28, 2026
QUESTIONS DUE 3:00 PM (EST) Monday, August 17, 2026
BID NUMBER #26-518
_____________________________
Rita Schubert, Purchasing Manager
bid2\2026\26-518
Attachments
1
ITB 26-518

TABLE OF CONTENTS
SECTION 1 - INSTRUCTIONS TO BIDDERS ................................................................. 3
SECTION 2 - STANDARD TERMS & CONDITIONS ...................................................... 5
SECTION 3 - ADDITIONAL TERMS & CONDITIONS .................................................... 5
SECTION 4 - QUALIFICATIONS OF BIDDER ............................................................... 9
SECTION 5 - SCOPE OF WORK ................................................................................. 9
SECTION 6 - INFORMATION REQUIRED FROM BIDDERS ........................................ 10
SECTION 7 - EVALUATION CRITERIA & SELECTION PROCEDURE ............................. 11
SECTION 8 - INSURANCE REQUIRED FROM BIDDERS ............................................. 11
FORMS................. ................................................................................................... 14
COST BID FORM.. .................................................................................................. 15
SIGNATURE PAGE .................................................................................................. 16
GENESEE COUNTY INSURANCE CHECKLIST ............................................................. 17
REFERENCES........................................................................................................... 18
FAMILIAL RELATIONSHIP SWORN STATEMENT ...................................................... 19
NOTIFICATION OF CONSTRUCTION CONTRACT AWARD ....................... 20
CONTRACTORS DATA SHEET ....................................................................... 21
System for Award Management (SAM) Registration .................................. 30
CONSTRUCTION WORK CONTRACT ....................................................................... 31
EXHIBIT A............. .................................................................................................. 41
EXHIBIT B................................................................................................................ 42
EXHIBIT C............. ................................................................................................... 43
2
ITB 26-518

ITB # 26-518 Roof Replacement Rebid at Four (4) Single-Family Homes
Group 1a
SECTION 1 - INSTRUCTIONS TO BIDDERS
1. Sealed bids will be received until 12:00 p.m. (EST), Friday, August 28, 2026, at the
Genesee County Purchasing Department, 324 S Saginaw Street, Suite 9A, Flint, MI,
48502. The Genesee County Purchasing Department hours of operation are 8:00 a.m.
to 4:30 p.m., closed holidays, check website for closed days. Label the envelope
containing the bid response as described on page 1. LATE BIDS AND BIDS SENT BY
FACSIMILE OR E-MAIL WILL NOT BE ACCEPTED.
2. Please carefully review this document. It provides information necessary to aid
participating vendors in formulating a thorough response. A formal, comprehensive
review period will be conducted to ensure that Genesee County selects the best possible
vendor that will provide the best value and service.
3. Submit one original and one paper copy. After the bid closes you will be contacted
to send the County an electronic copy of your complete bid via email. All bids
become the property of Genesee County. The original must include a signature on the
Signature Page of a person authorized to make a binding offer. Failure to provide the
required number of duplicate copies may result in rejection of your proposal. Bids may
not be submitted at the MITN site for this offering.
4. All submissions will be time stamped by an individual within the Fiscal Service. The only
acceptable evidence of the time of receipt of the submissions is that of the time clock
that resides within said department. It is each Bidder's responsibility to ensure that its
bid is time stamped by Fiscal Services by the deadline. This responsibility rests entirely
with the Bidder, regardless of delays resulting from postal handling or for any other
reasons. Bids will be accepted at any time during the normal course of business only,
said hours being 8:00 a.m. to 4:30 p.m. Local Time, Monday through Friday, legal
holidays as exception.
5. Michigan Inter-governmental Trade Network - an alternate review of this bid under ITB
#26-518 can be done at: https://www.bidnetdirect.com/mitn.
a. Genesee County has partnered with BidNet as part of the Michigan Inter-
governmental Trade Network (MITN) and will post their bid opportunities to
this site. As a vendor, you can register with Michigan Inter-governmental
Trade Network (use hyperlink or
https://www.mitn.info/Registration.asp?ID=2340) and be sure that you see all
available bids and opportunities. By selecting automatic bid notification, your
company will receive emails once Genesee County has a bid opportunity that
matches your company's business. In addition, the site handles bid
opportunities, RFPs, and RFQs for other member governmental agencies. If
you need help registering, please call Michigan Inter-governmental Trade
Network support department toll free 1-800-835-4603.
ITB #26-518 3

6. All communications, any modifications, clarifications, amendments, questions,
responses or any other matters related to this ITB, shall be made by and through the
purchasing contact reference in this solicitation. No contact regarding this solicitation
made with other County employees is permitted. Any violation of this condition may
result in immediate rejection of bid.
7. All prospective bidders shall be responsible for routinely checking the Genesee County
Purchasing Department website at Genesee County, MI for issued addenda and other
relevant information. Genesee County shall not be responsible for the failure of a
prospective bidder to obtain addenda and other information issued at any time related
to this ITB.
8. The County's Standard Proposed Contract is attached to this ITB. After the award is
made to the successful bidder, the County and the successful bidder will negotiate a
final contract that substantially conforms to the Standard Proposed Contract. Any
exceptions to the terms and conditions of the Standard Proposed Contract and this ITB
must be clearly set forth in your bid and referenced on company letterhead. The County
will not entertain negotiations to change any terms and conditions of the Standard
Proposed Contract or ITB unless those changes are requested in your bid.
9. The County of Genesee requires a signed Genesee County Insurance Checklist with
each bid submitted. Insurance required per the specifications governing this work must
be provided prior to the contract starting date and kept in full effect and compliance
during the entire contract period. Failure to comply with these provisions will cause
termination of the contract.
The contractor agrees to be responsible for any loss or damage to property or persons
due to the performance of services herein contracted and further agrees to indemnify
and defend the County of Genesee, and any local government entity being serviced
under an agreement, against all claims or demands whatsoever, and to hold the County
of Genesee harmless from any loss or damage resulting therefrom.
County Policy dictates that under no circumstances can the County agree to indemnify
bidders pursuant to Michigan Law.
10. Bids must be submitted in the format outlined in SECTION 6 - INFORMATION
REQUIRED FROM BIDDERS to be deemed responsive.
11. Local Preference for Genesee County Businesses: Unless the funding source for the
contract prohibits such preferences, within 5 business days of bid opening, if the lowest
responsive responsible bidder is not a Genesee County Business a Genesee County
Business who has submitted a responsive bid that is no more than 5% higher than the
lowest responsive bid may submit an amended bid to the Purchasing Administrator. In
the event that there are multiple Preferred Businesses that would qualify for an
opportunity to submit an amended bid, only the Preferred Business submitting the lowest
qualifying bid may submit an amended bid. A Preferred Business, who is the lowest
responsive responsible bidder, may not amend their bid pursuant to this section.
ITB #26-518 4

Amended bids submitted by Preferred Businesses in this manner shall be considered
along with other responsive bids submitted by responsible bidders.
SECTION 2 - STANDARD TERMS & CONDITIONS
See Genesee County website, Purchasing Department for Standard Terms and Conditions
by going to the following link: Std T C SECTION 2023.pdf
SECTION 3 - ADDITIONAL TERMS & CONDITIONS
1. Purpose: Through this ITB, Genesee County ("the County") is soliciting bids from
qualified firms who can provide Roof Replacements at four (4) homes Group 1a (this
is a rebid of homes originally bid out as part of groups 10, 11, and 12) is a located at
6079 Belsay Rd., Grand Blanc, MI 48439; 10016 Duffield Rd., Montrose, MI 48457;
12082 Princewood Dr, Fenton, MI 48430; 5124 Meadowbrook Lane, Flushing, MI
48433.
2. Issuing Office: This ITB is issued by the Genesee County Purchasing Department
on behalf of the Genesee County Metropolitan Planning Commission (GCMPC). The
contact person is Rita Schubert, Purchasing Manager, Genesee County, 324 S
Saginaw Street, Suite 9A, Flint, Michigan 48502, phone: (810)-257-3195, and
rschubert@geneseecountymi.gov. Email is the preferred method of contact.
3. Questions & Inquiries: All questions regarding this ITB shall be submitted in writing
and received no later than 3:00 PM (EST), Monday, August 17, 2026, to the
Genesee County Purchasing Department as listed above. E-mail is the preferred
method of contact for all inquiries concerning this ITB, and please entitle the subject
line of your e-mail as follows: Question(s) for ITB # 26-518. No verbal interpretation
to any respondent as to the meaning of any requirement stated in this ITB shall be
binding on Genesee County.
4. Addenda: Genesee County reserves the right to amend and provide clarification of
this ITB prior to the date for bid submission. In such an event, an addendum will be
posted on the Purchasing Department website (Genesee County, MI) Further, all
proposers shall acknowledge having seen any and all addendums issued (1, 2, 3,
etc.) on the Signature Page.
5. Bid Considerations: All costs incurred in the preparation of a response to this ITB
or any costs prior to approval of the contract by Genesee County and formal
notification to the selected bidder will be the responsibility of the respondent and will
not be reimbursed by Genesee County. Bids should be prepared simply and
economically, providing a straightforward, concise description of the bidder's ability to
meet the requirements of this ITB.
6. Responsive Bids: To ensure proper consideration, all bidders are encouraged to
submit a complete response to this ITB using the format outlined in Section 6,
ITB #26-518 5

INFORMATION REQUIRED FROM BIDDERS. In addition, at least one of the paper
bids must be signed with an original signature of the official authorized to bind the
bidder to its provisions.
7. Bid Modifications: Clarifications, modifications, or amendments to any bid that has
been submitted, but prior to the Bid Opening Date, may be made only within the
discretion and written approval of the Purchasing Administrator.
8. Withdrawal of Bid: Bids may only be withdrawn by a bidder with written notice prior
to the date and time set for the opening of bids.
9. Validity Period: Any bid submitted as a result of this Invitation to Bid shall be binding
on the proposer for 120 calendar days following the due date.
10. Right to Reject: Genesee County reserves the right to reject any and all bids
received in response to this ITB.
11. Disclosure: All information in an offeror's bid is subject to disclosure under the
provisions of Public Act N. 442 of 1976 known as the "Freedom of Information Act".
This Act also provides for the complete disclosure of contracts and attachments
thereto. In the event that a bidder wishes to designate any portion of their submission
as "confidential" or "proprietary," the bidder must contact the Purchasing Manager
prior to submission of the bid. All requests regarding disclosure and requests for
confidentiality of a bid response to this ITB shall be submitted in writing and received
no later than noon (EST), August 17, 2026, to the Genesee County Purchasing
Department as listed above.
12. Errors, Omissions, and Discrepancies: If a Bidder discovers any ambiguity,
conflict, discrepancy, omission, or other error in this ITB, it shall immediately notify the
Genesee County Purchasing Manager of such error in writing and request modification
or clarification of the document prior to the deadline for submitting questions. Genesee
County will make modifications by issuing a written addendum. The Bidder is
responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other error
in the Invitation to Bid prior to submitting a bid or it shall be waived.
13. Best and Final Offers: Discussions may be undertaken with those proposers whose
bid, based on the evaluation criteria stated herein, has been determined to be
reasonably susceptible of being selected for award. After discussions are held, and
prior to award, proposers may be allowed the opportunity to submit revisions to their
bids for the purpose of obtaining best and final offers.
During the aforementioned procedures, neither the names of any of the bidders nor
the contents of any bid will be disclosed until the completion of negotiations and
revision of bids (Best and Final Offers).
ITB #26-518 6

The contract that may be entered into will be awarded based on the bid response and,
where applicable, the Best and Final Offer that is the most advantageous to Genesee
County, per the evaluation criteria included in this ITB.
14. Prime Contractor Responsibilities: The successful offeror(s) shall be required to
assume responsibility for all services offered in the bid regardless of who produces
them. Further, the County will consider the successful offeror to be the sole point of
contact with regard to contractual matters, including payment of any and all charges
resulting from the contract.
15. Non-Assignability: The contract may not be assigned, transferred, or conveyed by
the Contractor without the expressed written consent of Genesee County.
16. Independent Contractor: It is understood and agreed to, by and between the
Contractor and Genesee County, that any and all acts that the Contractor or its
personnel, employees, and servants perform pursuant to the terms of the Contract
shall be undertaken as independent contractors and not as employees of Genesee
County by or with a contract or agreement, nor imposed any liability upon Genesee
County. All acts and contracts of the Contractor shall be in its own name and not in
the name of Genesee County.
17. Subcontracts: The Contractor shall not enter into subcontracts to this Agreement
with additional parties without obtaining prior written approval of Genesee County. A
condition of granting such approval is that such subcontractors shall be subject to all
conditions and provisions of this contract. The Contractor shall be responsible for the
performance of all subcontractors.
18. Statement of Exceptions: The bidder shall furnish a statement on company
letterhead giving a complete description of all exceptions to the terms, conditions, and
specifications set forth in the solicitation. Failure to furnish this statement shall mean
that the bidder agrees to meet all requirements set forth in this solicitation.
19. Acceptance of Bid Content: It is proposed that, if a contract is entered into as a
result of this ITB, the ITB will serve as the basis for the contract. The contents of the
bid of the successful offeror may become contractual obligations if a contract is issued.
Failure of the successful offeror to accept these obligations will result in cancellation
of contract award.
20. Termination for Misrepresentation: If the successful bidder receives a contract and
is subsequently found to have misrepresented any information in its bid and/or Best
and Final Offer submission, the contract may be terminated at the discretion of
Genesee County.
21. Acceptable Deviations: The decision of Genesee County shall be final as to what
constitutes acceptable deviations from specification or requirements.
ITB #26-518 7

22. News Release: News releases pertaining to this ITB or the services to which it relates
will not be made without prior written Genesee County approval, and then only in
accordance with the instructions form the contract administrator. No information
regarding the procurement and services shall be released without prior approval of the
contract administrator.
23. Contract Award/Split Awards: The County reserves the right to award by item
and/or group of items. The Bidder to whom the award is made will be notified at the
earliest possible date. Tentative acceptance of the bid, intent to recommend award
of a contract and actual award of the contract will be provided by written notice sent
to the Bidder at the address designated in the bid if a separate Agreement is required
to be executed.
24. Payment: Progressive payments shall be made to the contractor, which will be
agreed upon before execution of contract. Contractor will submit an invoice and upon
approval, payment is remitted within 60 days.
25. Prevailing Wage: The successful proposer and all subcontractors are subject to
federal Davis-Bacon Act requirements in addition to Genesee County's Prevailing
Wage Policy. Genesee County requires the rates of wages and fringe benefits to be
paid to each class of construction mechanics by the contractor and all of his/her
subcontractors, on this project, shall not be less than the wage and fringe benefits
currently prevailing in the County of Genesee. A wage determinant is included in this
specification.
The contractor shall be required to submit certified payroll reports to the County. The
reports shall detail the rates of wages and fringe benefits paid to each class of
construction mechanics by the contractor and all of his/her subcontractors. Further,
the Certified Payroll Reports must be submitted by the contractor with all invoices for
payment. Proposers shall submit a list of all construction mechanics called for in this
project and possible contract.
The information shall include the corresponding prevailing wages and fringe benefits
to be paid for each class of relevant construction mechanics
26. Debarment and Suspension: The contractor certifies to the best of its knowledge
and belief, that the corporation, LLC, partnership, or sole proprietor, and/or its'
principals, owners, officers, shareholders, key employees, directors and member
partners: (1) are not presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from covered transactions by any Federal
department or agency; (2) have not within a three-year period preceding this form
been convicted of or had a civil judgement rendered against them from commission
of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State or local) transaction or contract under a public
transaction; violation of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making
ITB #26-518 8

false statements, or receiving stolen property; (3) are not presently indicted for or
otherwise criminally charged by a governmental entity (Federal, State or local) with
commission of any of the offenses enumerated in (2) of this certification; and , (4)
have not within a three-year period preceding this bid had one or more public
transactions (Federal, State or local) terminated for cause or default.
SECTION 4 - QUALIFICATIONS OF BIDDER
In order to qualify for award, a proposer shall have the capability in all respects to perform
the work with integrity and reliability, which will assure good faith performance. This
requirement shall include, but is not limited to, the availability of the appropriate financial,
material, equipment, facility, personnel, ability, expertise, and experience necessary to meet
all court requirements. The proposing firm must have at least five (5) years' general
contracting experience, including roofing, to be considered for this solicitation.
No bid will be considered from any proposer lacking the capability, qualifications, and the
necessary experience for providing the services of a character similar to that required in this
solicitation.
If a bidder does not convince the Genesee County Metropolitan Planning Commission
that it possesses the above minimum qualifications with the bid submission, the Planning
Commission shall not consider its bid for an award.
SECTION 5 - SCOPE OF WORK
The Genesee County Metropolitan Planning Commission (GCMPC), Community
Development Program, carries out roof replacements at single-family homeowner occupied
properties in various locations around Genesee County. GCMPC is requesting bids to
complete four (4) roof replacements on four (4) individual properties to bring the standards
up to Section 8 Housing Quality Standards and meet necessary Michigan residential code
and rehabilitation compliance. All work will be funded by HUD or MSHDA and at completion
must meet state and local codes.
Because all work under the Genesee County Roof Revitalization Program must be
completed by October 30, 2026, the County reserves the right to reject the bid of any vendor
that currently has a contract award that has not yet been completed.
Additional Information:
1. Timeframe - Due to funding expenditure deadlines, all awarded work must be
completed within the timeframe specified in this document.
a. Within 5 days of execution, the awarded contractor must establish a schedule
for performance of the work.
b. Work must be substantially completed within 20 business days of execution of
contract with final completion, including submission of final completion packet,
within 30 business days of execution.
ITB #26-518 9

2. Upon contract award contractor must complete services on one home which needs
to be deemed satisfactorily completed by Genesee County Metropolitan Planning
Commission prior to starting the next home.
* The first home must be completed within seven (7) days of contract execution.
3. Any subsequent project awards will be contingent on the contractor's satisfactory
completion of previously awarded work, as determined by the County.
SECTION 6 - INFORMATION REQUIRED FROM BIDDERS
Exterior of the sealed envelope containing the bid response must include the bid number,
bid name, bid due date and time, and your firm's name.
In order to be deemed responsive, bids must be submitted in the format outlined below:
1. Responsive bids must include and/or comply with the following:
A. Submit one (1) original and one (1) hardcopy of your bid
B. Bid submitted by the due date and time
C. Signed Signature Page
D. Executed Insurance Checklist and insurance certificate and additional insured
endorsement
E. References
F. Familial Sworn Statement
G. Safety Plan
H. Cost Bid Form
I. Completed work write-up for all four (4) homes for roof replacement -
follow the Link for the work write-up and Roof Report Current Bids
(Geneseecountymi.gov) (click on "Write Up and Roof Report 6079 Belsay Rd.",
"Write up and Roof Report 10016 Duffield Rd."; "Write up and Roof Report
12082 Princewood Dr."; "Write up and Roof Report 5124 Meadowbrook Lane.").
J. Statement of Exceptions, see Section 3.18 for clarification.
K. Current Builder's License, Lead Abatement Contractor (if applicable), Lead
Abatement Supervisor (if applicable) and Completion of the RRP refresher
training (4 hours) under the U.S. Environmental Protection Agency's (EPA) Lead
Renovation, Repair and Painting rule (RRP) if offeror is a Lead Abatement
Supervisor
L. Notification of Construction Contract - Only Complete Contractor Section (do
not date)
M. Contractor's Data Sheet
* Provide information about the ownership of your firm. Indicate the name
and professional occupation/licensure of each owner.
* Include copies of State of Michigan licensure, including lead-based
remediation license.
L. Include proof of registration in the System for Award Management (SAM)
M. Signed background check consent form(s) for offeror and each employee of
offeror's firm that may perform on-site rehabilitation/construction services solicited
as a result of this RFQ. Make copies of form as needed.
ITB #26-518 10