6100019818 Rental of Various Vehicles

Docusign Envelope ID: 4A2ACB1F-2618-8263-83E1-75DC14FE7113
ADVERTISEMENT INFORMATION ONLY
Solicitation Type and Name:
Formal Invitation for Bids for Annual Contract for Rental of Various Vehicles
Solicitation Number: RFx 6100019818
Description: Vendor shall rent various passenger vehicles, including passenger vans, to the City in accordance
with the scope of services listed herein. This contract will be utilized on an as-needed basis by various City
departments for the purpose of transporting personnel and light hauling. This contract will not be used by the
San Antonio Police Department. Vendor shall provide rates for daily, weekly, and monthly rentals. City shall
be able to utilize daily, weekly, or monthly rentals at City's option for all vehicle types listed.
Applicable Product Categories: 97514 Automobiles and Other Passenger Vehicles (Including
Emergency Type) Rental or Lease
Date Issued: August 26, 2026
Due Date & Time: September 11, 2026, 2:00 p.m. Central Time
Pre-Bid Conference: Pre-Bid Conference will be held at 9:00 p.m., Central Time, September 2, 2026,
via WebEx. Attendance at the Pre-Bid Conference is optional, but highly encouraged.
Respondents may call the toll-free number listed below and enter access code to participate the day of
the conference.
Dial-In Number: 1-415-655-0001 | Access Code: 2341 635 1195 | Meeting Password: COSA
Join from the meeting link:
https://sanantonio.webex.com/sanantonio/j.php?MTID=m90c70dd5f021cd5aaa1f023626e33e7f
Staff Contact Person: Rafael Zapata, Procurement Specialist II rafael.zapata@sanantonio.gov
To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal. If
you have not completed the City's SAePS Vendor Registration, you must do so in order to view the
solicitation and submit a response. Once you have logged on to the SAePS portal, click on "My Bids"
(first), if not viewable then click "Other Bids" (to view all already published competitive bids). Vendor
Guides & Support can be accessed from this link:
https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-
Support
TO REGISTER: You will need to complete the vendor registration by accessing the SAePS Vendor
Registration at
https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor.
Questions regarding registration may be submitted to Vendor Support at (210) 207-0118 or by email
at vendors@sanantonio.gov with "SAePS Portal" on the subject line so this can be expedited.