RFP# 148-MAINT-051 Parking Lot Paving at Asheville High School (with Addendum)

Location:	North Carolina
Posted:	Apr 2, 2026
Due:	Apr 14, 2026
Agency:	Asheville City Schools
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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ADDENDUM #1

#148-MAINT-051

PROJECT:

Parking Lot Paving at Asheville High School PROJECT

The solicitation named above is modified as set forth in this Addendum. The original RFP Documents and

any previously issued addenda remain in full force and effect, except as modified by this Addendum, which

is hereby made part of the RFP. Proposer shall take this Addendum into consideration when preparing and

submitting its Proposal.

This Addendum #1 to the RFP# 148-MAINT-051 contains the following additions, clarifications and/or

changes:

 Addresses answers to questions received.

QUESTIONS received from one or more vendors. ANSWERS are in red font:

1. Please send us an updated planholders/bidders list so we can update our database with the most

current information available. A bidder's list is not something that we share until after the RFP

deadline has passed.

2. Please also let us know if there are any changes to the bid date and please provide a construction

cost estimate or budget range if available. We do not share cost estimates or budget ranges.

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S TATE OF NORTH CAROLINA/ASHEVILLE CITY SCHOOLS

R EQUEST FOR PROPOSALS

# 148-MAINT-051

P ROJECT:

U SING AGENCY:

Parking Lot Paving at Asheville High School PROJECT

Asheville City Schools

ISSUE DATE: 3/19/2026

P roposalss ubjecttotheconditionsmadeaparthereofw illb ereceivedu ntilA pril,14,2026a t2 :30p m,forfurnishingall

labor, materials, equipment, and services incidental and implied, for completion of the project described herein.

T HE PROCUREMENT PROCESS

The following is a general description of the process by which a firm will be selected to provide services.

R equest for Proposals is issued to prospective contractors.

2 . T here will b e a Mandatory P re-Proposal Site Visit o n 3/31/2026 at 1 0:00a matAshevilleHighS chool,

locatedat4 19M cDowellS t,A sheville,N C28803.A ttendanceisrequired.P roposalsw illn otbeaccepted

from Proposers not represented at the Mandatory Pre-Proposal Site Visit.

3 .

The deadline for written questions is three (3) days prior to the due date.

Chris Pohlman, Purchasing Specialist

P hone: 828-350-6101

Email:c hris.pohlman@acsgmail.net

4 .

AllProposalsmustb ereceivedbythePurchasingSpecialistn otlaterthantheduedateandtimes pecified

a bove,atw hichp ointallproposalswillb eimmediatelythereaftero pened.AttendancebyP roposersa tthe

PublicO peningisnotrequired.T abulationso fp roposalsa nda wardinformationm ayb eobtainedbyw ritten

request.

a . AllProposalsmustbefullys ealedandreferenceRFP#1 48-MAINT-051ontheo utsideofthep ackage.

P rovidingo neoriginalP roposaliss ufficient.Additionalcopieso fProposalsarenotnecessary.Emailed

p roposal s ubmissions w ill NOT be accepted.A llsealedp roposalss houldbeclearlylabeledw iththe

following:

Asheville City Schools

Attn: 148-MAINT-051

c/o Chris Pohlman

85 Mountain Street

A sheville, NC 28801

b. Proposal Forms m ust be s igned a nd dated by an official a uthorized to bind the firm. U nsigned

proposals will not be considered.

Proposals m ust includeIdentificationo fHUBCertified/MinorityB usinessParticipation,aswellas

e ither A ffidavit A or Affidavit B, as applicable. R equired forms and instructions are included a s

Exhibit Ato this solicitation.

Proposalswillbeevaluateda ccordingtocompleteness,content,e xperiencew ithsimilarp rojects,a bilityof

the offeror and its s taff, and c ost. Award of a c ontract to o ne o fferor does n ot mean that the other

p roposals lacked merit, b ut that, a ll factors considered, the selected p roposal was deemed m ost

advantageous to the State.

6 .

A shevilleCityS choolsreservestherighttorejectanyora llo fferswhens uchrejectionisd eemedtob ein

the best interest of Asheville City Schools.

Asheville City Schools RFP# 148-MAINT-051:

P arking Lot Paving at Asheville High School PROJECT

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(NOTE: THE PROPOSAL FORM MUST BE FULLY EXECUTED AND RETURNED FOR CONSIDERATION)

PROPOSALFORM

# 148-MAINT-051

P arking Lot Paving at Asheville High School PROJECT

DUE DATE: 4/14/2026 at 2:30 pm

T he undersigned h aving carefully read and c onsidered the terms and c onditionso ftheContractD ocumentsforthe

Parking L ot P aving a t Asheville High S choolProjectforA shevilleCitySchools,NorthC arolina,d oesh erebyo fferto

performsuchserviceso nb ehalfoftheD istrict,o fthetypea ndqualitya ndinthemannerd escribed,ands ubjecttoand

inaccordancew iththetermsandconditionss etforthintheC ontractDocumentsa ttherateso ntheProposalForms

h ereinafter set forth.

P roposer: ________________________________________________________________________________________

A ddress: _______________________________________________________________________________________

C ity/State/Zip: ___________________________________________________ Phone: __________________________

MBE Status: ___________________ Fax: ______________________ Email: __________________________________

Number of Years in Business:

_ ____________________

N umber of Years Experience in commercial parking lot paving projects: _ ____________________

Estimated Start Date: _____________________

E stimated Duration:

_ ____________________

Required: At least three (3) references for similarprojects. (Please attach extra sheets as needed).

R equired: Identification of Minority Business Participationform, including either Affidavit A or Affidavit B, as applicable.

T herefore,inc ompliancew iththisRequestforP roposals,a ndsubjecttoa llc onditionsh erein,theundersignedo ffers

a nd agrees, if this proposal is accepted, to furnish the subject services for a cost not to exceed:

$____________________ Total

B y: (Signature) ___________________________________________________ Date: _________________________

P rinted Name ____________________________________________ Title: __________________________________

E ND OF PROPOSAL FORM

Asheville City Schools RFP# 148-MAINT-051:

Parking Lot Paving at Asheville High School PROJECT

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1. P URPOSE

Thepurposeofthissolicitationistorequestp roposalsforthereplacementpavingofroada ndparkingareas

the at the Asheville H igh S chool, located at 419 M cDowell S t, Asheville, N C 28803, w ithin A sheville City

Schools (“ACS”), as per the specifications described herein.

2. SCOPE OF WORK

A mapoftheA shevilleH ighSchoolc ampusisincludeda sExhibitB tothiss olicitation.Theroadandparking

a reasthatapplytothissolicitationa reindicatediny ellowo nExhibitB.A llareasn othighlightediny ellowd o

not apply to this solicitation.

P roposerwillm ille xistingasphaltfromentireapplicablea reasoftheparkinglotu ptoad epthof2inches.A dd

ABC stone a s n eeded to a cquire p roper s tone depth, a nd wet and c ondition stone b ase. Pave applicable

a reas of the p arking lot with 2 inches ofS9.5Chotmixa sphalt,c ompacted.R estripetoexistingc onditions.

Proposer is responsible for measuring actual square yardage.

3. DISPOSAL OF WASTE

Allwastetob etransportedo ffsiteanddisposedofa ta na pprovedsite.Allpermitsa ndanyfeesassociated

with this project must be included in the Proposal.

4. P RE-PROPOSAL SITE VISIT

There w ill be a Mandatory Pre-Proposal SiteV isiton3 /31/2026s tartingat10:00a mA shevilleHighS chool,

locatedat419M cDowellS t,Asheville,NC2 8803.Attendanceisrequired.P roposalsw illnotb ea cceptedfrom

Proposers not represented at the Mandatory Pre-Proposal Site Visit.

5. S UBMISSION REQUIREMENTS

P roposals must include the following information:

o Company Profile: Number of years in business

o References: At least three (3) references for similar projects.

6 . TIMELINE

Work shall start on or approximately June 15, 2026 and shall be completed no later than August 10, 2026.

7 . CONDITIONS

E ach P roposer shall fully a cquaint itself w ith conditions relating to the scope and restrictions attending the

e xecution of the work under C ontract. Proposers shall thoroughly examine a nd b e familiar w ith the

S pecifications.

It is also expectedthattheP roposersw illobtaininformationconcerningthec onditionsa tlocationsthatmay

affectitswork.T hefailureoro missionofa nyProposertoreceiveorexamineanyform,instrument,addendum

oro therd ocument,ortoacquaintitselfw ithe xistingc onditions,s hallinn owayrelieveito fa nyo bligationsw ith

respect to its Proposal or to the Contract.

The Proposer s hall make its o wn d eterminationa stoconditionsandshallassumeallriskandresponsibility

ands hallcompletethew orkinandu nderconditionsitm aye ncounterorc reate,withoute xtracosttoAsheville

City Schools.

Asheville City Schools RFP# 148-MAINT-051:

P arking Lot Paving at Asheville High School PROJECT

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8. SAFETY REGULATIONS:

The C ontractor s hall adhere to the rules,regulations,andinterpretationsofa llstate,federal,a ndlocallaws

thatpertaintoworkersa ndsites afety. T histoincludeOSHA1 910,GeneralConstruction,o rthoseregulations

m andated by these specifications.

9 . CONFIDENTIAL INFORMATION

A s p rovided by s tatute and rule, ACS will c onsider keeping trade secrets which the offeror d oes n ot want

d isclosed,c onfidential. Eachp ageshallb eidentifiedinboldfaceatthetopa ndbottomas“CONFIDENTIAL”.

C ost information shall not b e d eemed c onfidential. In spite o f w hat is labeled a s a trade s ecret, the

determination whether it is or not will be determined by North Carolina law.

1 0.

HISTORICALLY UNDERUTILIZED BUSINESSES

P ursuant to General S tatute 1 43-48 Executive Order #150, A sheville C ity Schools invited and e ncourages

participation in this procurement process by b usinesses owned b y m inorities, women, disabled, d isabled

business enterprises and non-profit work centers for the blind and severely disabled.

Pursuant to 2 CFR 200.321, a ffirmative steps a re required to assure that m inority b usinesses, women’s

businessenterprises,andlabors urplusareafirmsa reusedw henp ossible.T heproposers hallidentifyonits

bid/proposal the m inority business participation it will use on the p roject (Identification o fMinorityB usiness

P articipation) form and shall include either Affidavit A o r Affidavit B as applicable. Required forms a nd

instructions are included asE xhibit Ato this solicitation.

11. NONDISCRIMINATION

Contractor and any subcontractors employed by Contractor shall abide by the requirements of 41 CFR §§

60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals

b ased on their status as protected veterans or individuals with disabilities and prohibit discrimination against

a ll individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require

that covered prime contractors and subcontractors take affirmative action to employ and advance in

e mployment individuals without regard to race, color, religion, sex, national origin, protected veteran status or

disability.

1 2.

DEBARMENT

P roposer certifies by s ubmitting a P roposal that the Proposer a nd/or any of its Principalsa ren otpresently

debarred, per the State’s website:http://ncadmin.nc.gov/government-agencies/procurement/contracts/

d ebarred-vendors ; and a re not presently debarred, p er the F ederal Excluded Parties L ist:

w ww.sam.gov/portal/public/SAM ; and are not listedo ntheFinalDivestmentL ista ndP arentandS ubsidiary

L ist located athttps://www.nctreasurer.com/inside-the-department/OpenGovernment/Pages/

Iran-Divestment-Act-Resources.aspx which was c reated by the N C S tate Treasurer pursuant to N .C.G.S.

147-86.58, Iran Divestment Act; and are n ot suspended, proposed for debarment, d eclared ineligible or

voluntarilyexcludedfromenteringintothisAgreementbya nyfederalagencyo rb ya nyd epartment,agencyo r

p olitical subdivision of the State.

1 3.

C OMPLIANCE

T he Contractor shall comply w ith all laws,ordinances,c odes,rules,regulations,a ndlicensingrequirements

thatarea pplicabletothec onductofitsbusiness,includingthoseo ffederal,state,a ndlocalagencieshaving

jurisdiction and/or authority.

T he C ontractor s hall obtain all licenses a nd permits required to e xecute a contractb ya uthoritiesthathave

jurisdiction.

Asheville City Schools RFP# 148-MAINT-051:

P arking Lot Paving at Asheville High School PROJECT

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP# 148-MAINT-051 Parking Lot Paving at Asheville High School (with Addendum)

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