CLOUD-BASED AIRPORT FIDS/GIDS/BIDS & PA SYSTEM UPGRADE

NOTICE TO RESPONDENTS

Solicitation Type and Name : Request for Proposals for a Cloud-Based Flight Information Display System (FIDS), Gate Information Display System (GIDS), Baggage Information Display System (BIDS), Terminal Public Address (PA) system upgrade – Re-Bid.

Solicitation Number : 05-26-C30-276

Description: The City of McAllen is soliciting proposals for the design, upgrade, integration and installation of a cloud-based Flight Information Display System (FIDS), Gate Information Display System (GIDS), Baggage Information Display System (BIDS), Terminal Public Address (PA) System. This project provides for the upgrade and/or replacement of existing systems.

Proposal Submittal Deadline: Proposals addressed to Mr. Isaac J. Tawil, City Manager, will be received until Wednesday, May 21, 2026 at 3:00 p.m., Central Standard Time (CST ). at which time they shall be publicly opened in a meeting held in McAllen City Hall, 2nd floor, Conference Room 2A. Meeting is also available through Zoom Meeting at: https://us06web.zoom.us/j/88065028627?pwd=ia3y4TYqOeTprBnFLxvzPNNzboHRqa.1

; Call in number: +1 346 248 7799 US (Houston); Meeting ID: 880 6502 8627; Passcode: 775650. Additional Zoom login/meeting information is available in the City’s bidding portal. All bid responses are only to be submitted electronically only through the City of McAllen’s bidding portal: https://mcallen.procureware.com, on or before the aforementioned date and time. Original, hard copy and/or late bids shall not be accepted.

Mandatory Pre-Submittal Conference : McAllen International Airport, Executive Conference Room, 2500 S. Bicentennial Blvd., McAllen, TX 78503 on Wednesday, May 6, 2026 at 10:00 a.m . CST . All prospective respondents are required to have a representative in attendance in order for a submission to be responsive. Failure to attend will result in rejection of the bid.

Site Visit : A site visit will be held immediately after the Pre-Submittal Conference.

1. To view this solicitation and submit a proposal, you must first register in the City’s bidding portal at https://mcallen.procureware.com . Solicitation documents will not be mailed, e-mailed, or provided in person. Once registered, you will also be added to the solicitation distribution list for changes and/or additions via Addenda form.

   A Bidder’s Bond from a reliable surety company licensed to operate in the State of Texas or certified Cashier’s Check, (Bid Security) payable without recourse to the City of McAllen, for the amount of not less than five percent (5%) of the total proposal amount shall be submitted via a sealed envelope as a guaranty that if awarded the contract, the respondent will enter into a contract with the City of McAllen. The Respondent’s bid security shall be submitted before the above-mentioned electronic proposal deadline date and time. Failure to submit the bid security shall be grounds for disqualification.

   Potential respondents are asked to post their questions on our bidding portal under the tab labeled “Clarifications” under the relative project number .

   The City of McAllen reserves the right to refuse and reject any or all proposals and to waive any or all formalities or technicalities, or to accept the proposal considered the best value to the City, and to hold the proposals for a period of ninety ( 90 ) calendar days without taking action .

   Applicable Product Categories : 03554 Information Display Systems, Flight (F.I.D.S. - Airport); 03522 Airport Equipment (Not Otherwise Classified); 80166 Signs, Electronic Display, Marquee, etc.; 90569 Signage Services, Aircraft and Airport

   CITY OF MCALLEN – PURCHASING & CONTRACTING DEPARTMENT