(Original) RFP: Environmental Air Monitoring Services for Tornado Demolition Operations

THE CITY OF ST. LOUIS
DEPARTMENT OF HEALTH
REQUEST FOR PROPOSALS
ENVIRONMENTAL AIR MONITORING SERVICES FOR
TORNADO DEMOLITION OPERATIONS
ISSUANCE DATE: May 4, 2026
APPLICATION DUE DATE: May 18, 2026
City of St. Louis Department of Health
1520 Market Street, Suite 4027
St. Louis, MO 63103

TABLE OF CONTENTS
I. 3
II. 4
III. 4
IV. 5
V. 5
VI. 5
VII. 5
VIII. 6
X. 7
XII. 8
XIII. 8
XVI. 9
A. 9
B. 9
C. 9
D. 9
E. 9
F. 10
G. 10
XVII. 10
A. 10
B. 11
C. 11
D. 11
E. 11
F. 12
G. 12
H. 12
XVIII. 13
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ESTIMATED SCHEDULE (SUBJECT TO CHANGE):
Date Activity/Time
May 4, 2026 Request for Proposal Released
May 8,2026 Deadline for Bidder's Pre-Application Questions
May 18, 2026 Due Date of Application- NO EXCEPTIONS 5:00 PM (CDT)
May 25, 2026 Selection by Selection Committee
May 26, 2026 Notification of Award
June 1, 2026 Tentative Contract Start Date
July 31, 2026 Proposed Contract End Date
I. Purpose and Intent
The City of St. Louis Department of Health seeks proposals for Environmental Air Monitoring
Services for Tornado Demolition Operations.
The City of St. Louis Recovery Office continues to advance demolition activities across tornado-
impacted areas to address hazardous structures and protect public safety. Due to limited staffing
and the prohibitive cost of having on-site monitors at every site, these operations would benefit
from real-time air monitoring to ensure compliance with applicable health and safety standards,
including monitoring for dust, particulate matter, and potential exposure to hazardous materials
such as lead and asbestos during demolition activities. These services must be closely coordinated
with existing demolition contractors, construction management teams, and regulatory compliance
processes. Providers with relevant experience and the ability to rapidly mobilize are necessary to
ensure safe and efficient operations.
The purpose of this RFP is to promote and ensure the fairest, most efficient means to obtain the
benefits of the most qualified, responsive, and responsible proposal. Hereinafter, organizations
interested in submitting a proposal in response to this RFP shall be referred to as "Respondents."
Issuing an RFP does not obligate the City of St. Louis to award a contract to any provider, nor is
the City of St. Louis liable for any costs incurred by the organizations in the preparation of
proposals. Nothing in this RFP nor in any proposal in response to this RFP is intended to be, nor
should anything be construed, as an offer of engagement. Nor shall the selection of a Respondent
be construed as an offer of engagement unless and until a contract is fully negotiated and fully
executed by all parties. The City retains the right to award parts of the contract to several bidders,
not to select any bidders, and/or to re-solicit proposals.
The City reserves the right to reject any and all proposals submitted and to waive any and/or all
non-material irregularities pertaining to the submission of the proposal. Additionally, any and all
RFP projects elements, requirements and schedules are subject to change and modification. The
City also reserves the right to modify, suspend, or terminate at its sole discretion any and all
aspect(s) of the RFP process to obtain further information from any and all respondents, and to
waive any defects as to form or content of the RFP or any responses by any organization/business.
All submitted materials will become the property of the City, may become public documents at
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any time during the selection process, and will become public documents at the conclusion of the
selection process. Any and all documents submitted by the Respondent may become public if and
when they are submitted to any advisory or legislative public body, or pursuant to the Missouri
Sunshine Law. By submitting a response to this RFP, each Respondent acknowledges having read
this RFP in its entirety and agrees to all terms and conditions set out in this RFP.
II. Contact Person & Questions
Please direct all communications regarding the RFP Process to: Jim Hill, Chief Cost Recovery
Officer, Office of Mayor Cara Spencer (hilljim@stlouis-mo.gov, (314) 608 - 8358). No contact
with other City employees is permitted. Unauthorized contact regarding this RFP may result in
disqualification or rejection of a proposal.
Questions must be submitted no later than May 8, 2026. The Department of Health will maintain
a list of all firms or individuals requesting copies of the RFP and will ensure that copies of all
questions and responses shall be made available in writing to each firm on such list, when
requested. Answers will also be publicly posted at List of Active City RFPs, RFQs, and RFIs.
Questions should be asked in consecutive order, from beginning to end, following the organization
of this RFP. Each question should begin by referencing the RFP page number and section number
to which it relates. Short procedural inquiries may be accepted by telephone; however, oral
explanations or instructions given over the telephone shall not be binding upon the City.
Respondents should not otherwise contact the Department of Health directly, in person, by
telephone, facsimile, or by e-mail, concerning this RFP.
Contact with the Department of Health after the submission of qualifications is limited to status
inquiries only and such inquiries are only to be directed to the above-named individual. Any further
contact or information about the RFP to the Department of Health or any of its employees or any
Selection Committee Members will be considered an impermissible supplementation of the
respondent's proposal.
III. Submission & Deadline
In order for the Department of Health to consider proposals, Respondent's submission must be
received by:
Date: May 18, 2026
Time: 5:00 P.M. CT
Location Department of Health
: 1520 Market Street
Suite 4027
St. Louis MO 63103
hilljim@stlouis-mo.gov
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Proposals received after this deadline will not be accepted.
The RFP subject line and/or package label must clearly indicate that it is in response to the RFP
FOR ENVIRONMENTAL AIR MONITORING SERVICES FOR TORNADO
DEMOLITION OPERATIONS. Respondents must submit proposals in Word or PDF form via
e-mail to the e-mail address listed above. Respondents may also submit a one (1) sealed, complete,
original proposal and six (6) sealed, full, complete and exact copies of the original to the mailing
address listed above. It is suggested that Respondents make and retain a copy of its proposal.
IV. Required Qualifications & Certifications
Environmental air monitoring is highly technical and requires specialized certifications,
equipment, and experience, including being capable of performing this work in compliance with
regulatory requirements while operating in active demolition zones.
V. Scope of Services & Project Objectives
In order to collect a representative sample of asbestos and lead, the following is recommended:
Utilize four low volume pumps per demo site all set at 2 liters per minute and ran for 6
hours
Situate two pumps, one PCM (asbestos), one lead, up wind on the property line at a height
of 5 feet. The same process down wind. The most representative time would be from
1:30pm to 7:30pm in order to show a 24 hour exposure.
The upwind samples should be subtracted from the downwind samples.
The down wind samples should be calculated on a TWA (time weighted average)
If the downwind PCM (phase contrast microscopy) sample yields a result greater than 0.1
fibers per cc, OSHA's PEL (permissible exposure limit), the upwind and downwind
samples should then be analyzed by TEM (transmission electron microscopy)
The TEM samples should then be calculated on an 8 hour TWA
VI. Method of Compensation
Any agreement entered into pursuant to this RFP will provide compensation on a per demolition
basis. We are estimating up to 60 demos included in the Scope of this RFP.
Invoices for payment shall be submitted to the Department of Health. Invoices must be submitted
no later than the fifteenth day of the month following completion of the service. Payment shall be
conditioned upon receipt of appropriate, accurate, and acceptable invoices submitted in a timely
manner with supporting documentation as required by the Department Health.
VII. Required Proposal Contents
A. Cover Sheet: Complete and attach the Cover Sheet, attached as Appendix 1.
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B. Transmittal Letter: The proposer shall provide a transmittal letter with authorizing
signature for the proposal. The letter must briefly summarize the proposer's ability
and willingness to perform the services required by the RFP.
C. Organization Information, Background, and Capability: Provide a more thorough
description of your organization, its contact information, and the services it is
qualified to provide to the City of St. Louis. Describe the organization's strengths,
capabilities and experience in performing these services. Provide evidence of the
organization's ability to successfully perform the needs assessments.
D. Key Personnel: Provide the name, title, telephone number and e-mail address of the
persons who will function as the primary contact and back-up contact person.
Provide brief resumes/qualifications of personnel who will be primarily involved
in this project.
E. Addressing Services: In this section, provide a description of how your organization
intends to perform the specific services requested above, including a thorough
description of the proposed approach to this project including workflow and
methodology to be utilized. Identify each of the areas listed in the Scope of Services
section that the organization desires to be considered for this RFP. Please also
provide a suggested timeline for project completion.
F. Pricing: Include details regarding the proposed fee for the services listed in the
scope of work.
G. References: Include references from two (2) clients for projects of similar scope
and complexity.
H. Verification of License/Taxes: In this section, respondents must affirmatively
verify that the firm has a current business license and is current with tax remittance.
VIII. Proposal Evaluation
The evaluation of qualifications will be performed by a Selection Committee composed of
representatives of the Mayor's Office, Comptroller's Office, the Aldermanic President's Office,
and the Department of Health, in accordance with the guidelines established by Ordinance No.
64102 and the Regulations established by the Board of Public Service.
The Selection Committee will consider, at a minimum, the following, as related to the selection of
organizations qualified to perform the services requested above:
A. Specialized experience, qualifications and technical competence of the
organization, its principals, project manager and key staff;
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B. Ability of the organization to provide innovative solutions;
C. Approach to the project and any unusual problems anticipated;
D. The capacity and capability of the organization to perform the work within the time
limitations;
E. Past record and performance of the organization with respect to schedule
compliance, cost control, and quality of work;
F. Proximity of the organization to the City;
G. Fees or fee structure as may be appropriate for the service to be provided;
H. Availability of financial and operating resources as required to complete the work;
I. Ability of the organization to meet statutory or ordinance requirements;
J. Other relevant criteria as may be developed by the Department of Health or the
Selection Committee with regards to future proposal requirements. One such
relevant, though not determinative, consideration will be the organization's
commitment to the City of St. Louis.
The Department of Health reserves the right to interview, or call for a presentation from, any
Respondent submitting a response. The Department of Health also reserves the right to discuss the
proposals with any or all Respondents. The Department of Health may request additional
submission of information during the negotiations of the contract.
X. Insurance Requirements
Any Respondent awarded a contract pursuant to this RFP shall procure and maintain General
Liability Coverage, Automobile/Motor Liability Coverage (including non-owned and hired
vehicle coverage), and Worker's Compensation Insurance. Policy limits shall be dependent upon
the scope of services, but no coverage amount listed shall be construed to limit the liability of any
Respondent. Standard contract terms and conditions typically require that a successful Respondent
procure and maintain, at their own expense, the following insurance coverage for the period of this
any contract awarded: A. General Liability Coverage insuring property damage and injury to
persons of at least $1,000,000.00 each occurrence/$3,000,000.00 general aggregate; B.
Automobile/Motor Vehicle Coverage (including non-owned and hired vehicle coverage) of at least
$500,000 personal injury and $500,000 property damage; or of at least $1,000,000 combined limit,
if applicable; and C. Worker's Compensation Insurance as required by the State of Missouri;
Each Respondent awarded a contract shall provide a Certificate of Insurance to the City of St.
Louis prior to the execution of the contract, with "The City of St. Louis" listed as an Additional
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Insured to the policy. Certificates attesting to the coverage and naming the City of St. Louis as
additional insured shall be included with proposals or emailed to: hilljim@stlouis-mo.gov.
Each Respondent's Insurance provider shall be authorized to transact business in the State of
Missouri and registered with the Missouri Department of Insurance - Financial Institutions &
Professional Registration. Such Insurance company must have a financial strength of "A-" or better
and a financial class size IV or greater as indicated in A.M. Best's Key Rating Guide.
(http://www.ambest.com/home/default.aspx).
Such liability insurance coverage must also extend to damage, destruction and injury to City owned
or leased property and City personnel, and caused by or resulting from work, acts, operations, or
omissions of Consultant, its officers, agents, employees, Consultants, subcontractors, licensees,
invitees, representatives, and independent Consultants and, contractual liability insurance
sufficient to cover Consultant's indemnity obligations hereunder. The City will have no liability
for any premiums charged for such coverage, and the inclusion of the City as an Additional Insured
is not intended to, and does not make the City a partner or joint-venture with Consultant in its
operations hereunder. Each such insurance policy must, by endorsement, provide primary
coverage to the City when any policy issued to the City provides duplicate or similar coverage
and, in such circumstances, the City's policy will be excess over Consultant's policy.
XII. Service Contract Prevailing Wage
For all positions listed on the Secretary of Labor's wage and fringe benefits determination,
https://sam.gov/wage-determination/2015-5075/31 and as applicable, Respondents will be
required to provide the minimum prevailing wage and the minimum prevailing fringe benefits
required and abide by the terms of Ordinance No. 62124, codified at Chapter 6.20 of the Revised
Code of the City of St. Louis (2020) in any contract entered into pursuant to this RFP. If any
services for which the successful respondent is obligated under an Agreement pursuant to this RFP
is subcontracted, the successful respondent shall provide in any service subcontract (1) provisions
specifying the minimum prevailing wage and the minimum prevailing fringe benefits to be paid to
the subcontractor's service employees and (2) a representation by the subcontractor to abide by
the terms of this chapter and to pay and provide to all service employees said minimum prevailing
wage and minimum prevailing fringe benefits as noted in the service subcontract.
XIII. Earnings Tax Requirements
Respondents shall be required to submit valid certification from the Collector of Revenue dated
not more than thirty (30) working days prior to the execution of any contract for services executed
on behalf of the City stating that the respondent has paid all City earnings taxes due as of the date
of the certification and has filed all returns of earnings tax and payroll expense tax required to be
filed as of the date of the certification and from the License Collector that the respondent has a
current business license, if applicable. Any contract for services executed without such
certifications shall be void and of no force or effect.
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XVI. Additional RFP Terms and Conditions
A. Indemnification
Each Respondent, in seeking, receiving, or possessing this RFP and/or in submitting a response,
does release, indemnify, and hold the City and its various employees, representative and agents
harmless from and against all claims and demands of any and all loss, cost, damage, or liability of
whatever nature, which may be asserted against or imposed against the City as a result of issuing
this RFP, making any revisions thereto, conducting this selection process and subsequent
negotiations, and making a final recommendation and/or entering into a contract.
B. Amendments
Respondents may submit amended qualifications before the deadline for receipt of qualifications.
Such amended qualifications must be complete replacements for a previous submission and must
be clearly identified as such in the transmittal letter. The Department of Health will not merge,
collate, or assemble respondents' materials.
C. Right to Withdraw Proposal
Respondents are permitted to withdraw their submissions at any time prior to the deadline for
receipt. Respondents must submit a written withdrawal request signed by the Respondent's duly
authorized representative(s) addressed to the Department of Health.
D. Revisions to this RFP
In the event that it becomes necessary to clarify or revise this RFP, such clarification or revision
will be by addendum.
All RFP addenda will be issued on the City website. To access addenda, Respondents must locate
"RFP for Environmental Air Monitoring Services for Tornado Demolition Operations" at the
following address: https://www.stlouis-mo.gov/government/procurement.cfm
There are no designated dates for release of addenda. Therefore, interested Respondents should
check the City website on a daily basis from time of RFP issuance through RFP deadline date. It
is the sole responsibility of Respondents to be knowledgeable of all addenda related to this RFP.
E. Contents of Proposals
All materials submitted in accordance with this RFP will become and remain the property of the
City and will not be returned.
All Proposals shall be considered public records, but may be deemed and treated as "closed" or
"exempt" by the Building Division, pursuant to the laws of the State of Missouri. All Proposal
material may be treated as open records. The City cannot guarantee confidentiality of any materials
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during the evaluation process or at any other time. Thus, Proposals and communications exchanged
in response to this RFP should be assumed to be subject to public disclosure.
F. Respondents Responsibility
Respondents assume sole responsibility for the complete effort required in this RFP. No special
consideration shall be given after proposals are opened because of a Respondent's failure to be
knowledgeable of all the requirements of this RFP. By submitting a proposal in response to this
RFP, the respondent represents that it has satisfied itself, from its own investigation, of all the
requirements of this RFP.
G. Termination
This RFP may be canceled at any time and any and all proposals may be rejected, in whole or in
part, when the Department of Health determines it is in the best interest of the City and/or the
Department of Health.
XVII. Terms to be Required in Contracts
Any contract entered into pursuant to this RFP shall require the inclusion of the following, or
substantially similar, terms. By submitting qualifications in response to this RFP, Respondents
agree to adhere to such terms:
A. Recordkeeping & Audits
Contractor shall provide City monthly written programmatic updates in the manner prescribed by
the Commissioner of Health, or his or her designee. Contractor shall maintain adequate records to
establish that the funds provided herein are expended on eligible costs. All records and
documentation shall be made available to City and/or authorized agents to the extent necessary to
adequately permit evaluation and verification of Contractor's full compliance with contract
documents. In those situations where Contractor's records have been generated from computerized
data or records, in addition to hard copy (reports), Contractor shall provide such information on
disk or in a suitable alternative electronic format. Financial records, supporting documentation,
statistical records, and all other records pertinent to this contract's activities shall be retained by
Contractor for a period of at least five (5) years from the date of final payment under this contract
and for any longer period, if any, required by local, state or federal agencies. Contractor shall
maintain such records and accounts, including property, personnel and financial records, as are
deemed necessary to assure a proper accounting of all contract funds. Upon request by City,
Contractor shall allow City to monitor the services provided by Contractor through site visits
during normal business hours. Contractor shall make all records available for inspection by
representatives of City during normal business hours.
The City reserves the right to audit Contractor's accounts relating to the agreement at any time.
Any questioned costs that may arise as a result of any audit can only be resolved in one of the
following ways:
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