RFP 35648 FOR EXTERNAL AUDITING SERVICES

Number

Title

4/17/2025 2:30 PM

4/23/2025 5:00 PM

5/5/2025 2:30 PM

NAJEY MCDUFFIE AT NAJEY.MCDUFFIE@PGWORKS.COM

RFP

Appoinvoices@pgworks.com,
800 W. Montgomery Ave - Attn: Accounting,
Philadelphia , Philadelphia PA 19122 US

VARIOUS,
PHILADELPHIA, PA US

1 The Solicitation – Notice to Proposers

Notice is hereby given that Philadelphia Gas Works (“PGW”) will receive sealed proposals on or before May 5, 2025 by 2:30 p.m. Eastern Time, via pgw.procureware.com, for professional external auditing services of PGW’s financial statements.

This document outlines PGW’s objectives, describes the general characteristics of the services to be provided, and (without being exhaustive) outlines the principal obligations of PGW and the selected Proposer.

Questions concerning this Request for Proposals shall be directed in writing to PGW via pgw.procureware.com.  Proposers may not contact PGW personnel regarding this RFP other than through pgw.procureware.com.

1.1 Schedule of Events

The projectedschedule of events for this Request for Proposals is as follows:

Issue Date of the RFP.................................................................. April 17, 2025

Questions and requests for clarification or information
must be received, via pgw.procureware.com, by 5 p.m. .............. April 23, 2025

Non-Mandatory Telephone Conference, 2:00 p.m....................... April 28, 2025

Procureware registration deadline................................................ Not later than 3 business

days before Proposal            Submission Due Date

Proposal Submission Due Date - Proposal
must be received, via pgw.procureware.com

as required by Section 3.1.2,

by 2:30 p.m................................................................................... May 5, 2025

Notification Date............................................................................ ASAP

Contract Start Date....................................................................... Promptly upon contract

negotiation and execution

The Non-Mandatory Telephone Conference is scheduled for 2:00 p.m. on April 28, 2025 to answer questions and requests for clarification.  Proposers who choose to participate should dial as follows: +1 267-857-3813 Phone Conference ID: 892 889 8#

These dates are estimates only and PGW reserves the right to alter this schedule as it deems necessary or appropriate.

1.2 Proposal Requirements

Proposals shall be accepted only from respondents (“Proposers”) who have:

1.2.1 Obtained from PGW a complete set of Proposal Documents and any addenda thereto issued by PGW (sometimes referred to as the “RFP”), consisting of the following five (5) sections and four (4) attachments:

Sections:

1    The Solicitation – Notice to Proposers

2    Project Definition and Requirements

3    Instructions to Proposers

4    Proposer Information

5    Proposal Evaluation, Negotiation and Contract Award

Attachments:

A    Electronic Invoicing and Payment Requirements

D   Disclosure Form

I     Demographic Survey

X    PGW’s Best and Good Faith Efforts Solicitation for Participation and Commitment Form

1.2.2 Submitted a proposal pursuant to the instructions in this RFP as set forth in Section 3.

In evaluating the proposals, PGW will consider the demonstrated experience and ability of the Proposer to deliver the proposed services, the scope and value of the proposed services, and the financial proposal of each Proposer as described in this RFP.

As noted in Section 5.2.4, Proposer expressly agrees and acknowledges that any response to this RFP, including written documents and verbal communication, regardless of how marked by the Proposer, is not confidential and may be subject to public disclosure by PGW, or any authorized agent of PGW, including but not limited to disclosure under the Pennsylvania Right to Know Law. Any materials submitted or ideas elicited in response to this RFP shall be the sole and absolute property of PGW, with PGW having title.  By responding to this RFP, Proposer expressly waives any right to designate its response or parts thereof confidential, proprietary, a trade secret, or otherwise exempt from disclosure under any circumstance.

PGW hereby solicits proposals in accordance with these Proposal Documents

1.1 Services to be Provided; Scope of Work

PGW is seeking proposals to provide professional external auditing services of PGW’s financial statements for Fiscal Year 2025 (September 1, 2024 – August 31, 2025), subject to renewal for subsequent years at PGW’s option.

The accounting methods employed by PGW are in accordance with U.S. generally accepted accounting principles (“U.S. GAAP”) and are in conformity with City of Philadelphia reporting requirements. To meet the requirements of this RFP, the audit shall be performed in compliance with generally accepted auditing standards (“GAAS”) and generally accepted government auditing standards (“GAGAS”).

PGW issues fiscal year-end financial statements. PGW’s financial statements are reformatted into an "Enterprise Fund" format for inclusion within the City's annual consolidated financial statements. The successful Proposer may be required to early implement any new GASB requirements, if necessary to conform with the City’s implementation schedule.

The successful Proposer will be required to conduct the audit of PGW financial statements in accordance with GAAS and GAGAS issued by the Comptroller General of the United States, with the objective of expressing an opinion as to whether the presentation of the financial statements, taken as a whole, conforms with U.S. GAAP. Those standards require that the successful Proposer plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. The audit should include examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. The audit should also include assessing the accounting principles used and significant estimates made by PGW management, as well as evaluating the overall financial statement presentation.