Single Source - Chemical Treatment & Water Management Plan

Location:	Tennessee
Posted:	May 18, 2026
Due:	May 27, 2026
Agency:	Shelby County
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services
Publication URL:	To access bid details, please log in.

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NOTICE OF SINGLE SOURCE TO THE PUBLIC

Shelby County Government has identified a single source purchase for the goods/services as

listed below. This notice is not a request for bid, proposal, or qualifications.

Single Source – Chemical Treatment & Water Management Plan

The identified vendor will:

Enter Specifications/Scope of Work Below – Note: Specifications MUST be the department’s

written specifications and not a vendor/manufacturer’s specifications. They will be rejected if

they are vendor’s specifications and not the Shelby County Government Department

specifications. This includes and is not limited to, drawings, plans, etc.

A. Background

Shelby County Government is seeking a qualified vendor to enter into a multi-year contract to

provide comprehensive water treatment services for cooling towers, boilers, and closed loops for

the buildings set forth in the scope of work. The objectives of the water treatment program are

set forth in Paragraph 3 of the Scope of Work. The successful proposer will also be asked to

provide water management plans and legionella testing for the Shelby County Justice Center and

the Health Department, and will need to be capable of providing remediation services as needed.

1. Locations of Services and Equipment to be Treated

201 Poplar

• Memphis, TN

• One (1) Chilled Loop - 2 Chillers: Trane,

1250-ton

• One (1) Hot Loop – 2 Cleaver Brooks boilers

• One (1) Cooling Tower System - 3 Cells

157 Poplar Avenue

• One (1) Chilled Loop 1 Chiller: Trane 600-

ton, Main chiller for district loop (157 Poplar,

150 Washington, 140 Adams)

• One (1) Cooling Tower System – 2 cells

• One (1) Hot Loop – 2 Boilers: Lochinvar

280 Washington Jail Kitchen

• One (1) Chilled Loop - 2 Chillers: York 127-

ton

• One (1) Hot Loop

• One (1) Cooling Tower System - 2 Cells

• One (1) Steam System - 2 Boilers: Cleaver

271 Poplar Jail Annex

• Memphis, TN

• One (1) Chilled Loop - 1 Chiller: York, 240-

ton

• One (1) Hot Loop -2 boilers: Cleaver Brooks

• One (1) Cooling Tower System - 2 Cells

637 Poplar Avenue

• One (1) Chilled Loop

• One (1) Hot Loop – 2 boilers

150 Washington

• One (1) Hot Loop – 2 Boilers: Thermific

• One (1) Chilled Loop - 1 Chiller:

• One (2) Cooling Tower Systems – 1 cell

each – Redundant system for building

Brooks Steam

140 Adams

616 Adams

• One (1) Chilled Loop - 1 Chiller: 350-ton

• One (1) Chilled Loop – 2 Chillers: Trane

• One (2) Cooling Tower Systems – 1 cell each • One (1) Cooling Tower System – 2 cells

– Redundant system for building

• Two (2) Hot Loops – 5 boilers

• One (1) Hot Loop – 2 boilers: Camus DRH • One (1) Hot Loop – 1 boiler – not treated

3000

• One (1) Steam System Boiler: Smith Cast

• One (1) Steam System Boiler: 1.75M BTU

Iron 19a Series–S/W–12 | 51 HP | 2.165M

BTU

160 N. Main

814 Jefferson

• One (1) Chilled Loop – 2: 300 - ton Chillers

• One (1) Chilled Loop – 2 Chillers: Daikin

• One (1) Cooling Tower System - 2 Cells

200-ton

• One (1) Hot Loop – 4 boilers

• One (1) Hot Loop

• One (1) Cooling Tower – 2 cells

1060 Madison Ave.

7200 E. Shelby Drive

• One (1) Chilled Loop

• One (1) Hot Loop – 2 Boilers: Fulton Endura

• One (1) Hot Loop – 1 Boiler: Weil Mclean

Refer to Section IX. PURPOSE / SCOPE OF WORK for additional information.

2. Vendor will be responsible for point-of-use delivery of all chemistry products to the

following locations:

201 Poplar

280 Washington

616 Adams

271 Poplar

150 Washington

160 N. Main

157 Poplar

140 Adams

814 Jefferson

3. Vendor shall also be responsible for managing delivery of all chemistry products to

584 Adams for the following locations:

637 Poplar

1060 Madison Ave. 7200 E. Shelby Drive

4. Vendor shall be responsible for moving chemical product from 584 Adams to point-

of-use as needed. Vendor shall follow all hazardous regulations set forth by the

Hazardous Materials Transport Act of 1975, as amended.

5. Product prices must be F.O.B. destination, freight prepaid. Prices quoted will be

considered to include all charges for transportation, packaging, pallets, containers,

etc. necessary to complete delivery on an F.O.B. destination basis.

6. Vendor shall be responsible for all Permits and Permit Costs.

B. Scope of Contract

The County wishes to engage in a contractual relationship with the best-qualified proposer

selected through a competitive process that will work well with the County’s personnel in the

performance of the Services in a manner that is cost-effective and practical of which price is but

one of the selection criteria.

C. Time Frame

The initial contract term will begin immediately upon execution of the contract through June 30,

2026

D. Reservation of Rights

The County reserves the right, for any reason to accept or reject any one or more proposals, to

negotiate the term and specifications for the services provided, to modify any part of the RFP, or

to issue a new RFP.

The County may at any reasonable time, at its expense, make an audit of the Vendor’s books

relative to the Accounts.

E. Selection Criteria

Each proposal response will be evaluated on the criteria outlined in this RFP document,

including Sections IX, XI, and XII. Each proposer should set out in its response to this RFP to

clearly identify the qualifications of its company and each individual who will work on this

project.

I. Award of Contract

Shelby County Government reserves the right to reject all bids, or any part thereof, waive any

informality in the bids to make an award in the best interest of the County and to request

additional information, an interview, or a demonstration of the bid goods/services proposed.

Shelby County Government reserves the right to award this bid based on individual

goods/services, groups of goods/services, or the entire list of goods/services, whichever is in the

best interest of the County.

All decisions are made at the discretion of the County, including the Mayor and the

Administrator of Purchasing (and the Board of Commissioners, if above $50,000). The proposers

whose proposals do not meet the mandatory minimum requirements will be considered non-

responsive, and not eligible for Department evaluation or award. The proposers whose proposals

do not meet the Department specifications/requirements will not be eligible for the award.

Shelby County Government intends to award this bid based on a competitive selection of

responsive proposals received, i.e. to the overall responsive low Bidder(s) meeting specifications

& requirements, while applying SCG LOSB Ordinances (including applying

preferences/discounts).

Commented [CL1]: Section needs to be completed.

Proposers are advised that the lowest cost-responsive proposal will not necessarily be awarded

the contract, as the selection will also score on professional and technical completeness, per the

scorecard attached to this bid. The evaluation/selection process may exceptionally include a

request for additional information (from Purchasing only), to support the written proposal.

After the evaluation of the proposals and selection of the successful Vendor(s), all proposers will

be notified in writing.

Upon notice of a bid award, bidders may protest the award by submitting their protest in writing

to the Administrator of Purchasing. Only a bidder submitting a bid may protest an award

decision. The protest must be received within two (2) calendar weeks of the award selection. If

there are any questions regarding the bid protest process, please contact the buyer for the

respective bid.

The contents of the proposal of the successful proposer will become contractual obligations and

failure to accept these obligations in a contractual agreement may result in the cancellation of the

award. The County reserves the right to negotiate any portions of the successful proposer’s fees

and scope of work or utilize their resources for such work.

No Purchase Order against this bid until formal Award and/or signed Contract.

II. PURPOSE / SCOPE OF WORK

The purpose of this RFP is to select the best-qualified proposer (hereinafter referred to as

“Vendor) and award a County-approved contract to perform the Services and to satisfactorily

complete all activities associated with the Goods/Services.

Department Specific Requirements

Vendor shall describe its capabilities, resources and approach for meeting the following

requirements:

1. VENDOR AND REPRESENTATIVE EXPERIENCE

The vendor shall have experience in providing water treatment services and in creating water

management plans for facilities similar to those Facilities included in the scope of work. The

vendor shall appoint a member of his/her company, with a minimum of 5 years industry

experience who resides within a one-hour drive distance to the Facilities, to represent the

company in dealings with Shelby County. The representative shall be familiar with all aspects of

water treatment and troubleshooting and have experience in managing governmental/ municipal

accounts. The primary representative shall possess ASSE 12080 certification and a company

representative located in the greater Memphis region shall possess a Tennessee Category 14

pesticide certification and provide documentation of completion of this certification. List name,

educational background, years in water treatment industry and years with the vendor for

appointed representative.

2. references

Vendor shall submit a list of three (3) current customers and one (1) former customer in the

Greater Memphis region. Shelby County reserves the right to contact or visit customers so

listed. Please include the customer’s name, address, contact name and contact phone number.

3. Proposed water treatment program will include all products,

any required equipment and professional consulting services to

accomplish the following:

• Reduce fuel and electrical consumption through improved heat transfer efficiency. This is

accomplished by minimizing scale, corrosion, fouling and microbiological growth which

create deposits on heat transfer surfaces

• Minimize repair and maintenance costs associated with replacement and cleaning of

equipment due to scale, corrosion, fouling or microbiological activity

• Provide professional, knowledgeable, and involved sales/service personnel to ensure

program success

• Accurately monitor program results and communicate appropriate recommendations with

quantifiable business-oriented justifications

• Provide comprehensive services to include cooling tower cleanings, equipment repairs,

closed loop cleanings, disinfections, legionella remediation

• Access to a local analytical laboratory for troubleshooting purposes

• Thoroughly train Shelby County personnel on the implementation and control of the

water treatment program in all locations

• Provide comprehensive water treatment program costs and monthly service report

documentation

• An online database for service reports and monitoring

• Water treatment programs must be in compliance with Association of Water

Technologies (AWT) best practice recommendations.

WATER TREATMENT OPERATING PARAMETERS

Vendor shall provide products and services designed to maintain the following system

parameters:

Cooling Towers

pH 7.0 – 9.0 units

Free Halogen 0.5-1.0 ppm

Cycles Minimum 4

Closed Loops (Hot, Chilled)

pH 8.0 – 10.0 units

Nitrite

Chilled 400 – 800 ppm

Hot, Dual Reheat 800 – 1200 ppm

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Single Source - Chemical Treatment & Water Management Plan

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See also