Barnwell County Disaster Debris Management and Recovery Services

RFP: DDMR-2026

DISASTER DEBRIS MANAGEMENT AND RECOVERY SERVICES

DUE: 5:00 Pm Friday, August 7, 2026

MAIL RESPONSE TO :

Roger Riley, Administrator

Barnwell County

57 Wall Street

Barnwell, SC 29812

DELIVER RESPONSE TO :

Roger Riley, Administrator

Barnwell County Finance Department 57 Wall Street

Barnwell, SC 29812

Barnwell County, South Carolina (the "County") is requesting proposals from qualified individuals/firms for the clean-up, demolition, removal, reduction and disposal of debris as directed by the County in order to provide disaster recovery services. It is the intent of Barnwell County to enter into a pre-event contract, which would result in no immediate cost to Barnwell County and would be in effect for a period of five (5) years after which the pre-event contract may be renewed annually for one (1) additional years. Barnwell County reserves the right to enter into an intergovernmental cooperative agreement with any political subdivision within the boundaries of Barnwell County, and as such, give the right of said agencies to coattail the contract with the awarded Firm.

This solicitation does not commit Barnwell County to award a contract, to pay any costs incurred in the preparation of proposals submitted, or to procure or to contract for the services. The County reserves the right to accept or reject or cancel in part, or in its entirety offers received as a result of this request if deemed to be in the best interest of the County to do so. Questions regarding this solicitation must be submitted via email to Roger Riley, Administrator at For security reasons, you must enable JavaScript to view this E-mail address. or Eric Turner, Director of Emergency Services, at For security reasons, you must enable JavaScript to view this E-mail address. no later than 5:00 PM Friday, August 7th, 2026. Answers to all questions will be posted on the Barnwell County website as addendums to this RFP.

The County is requesting proposals from experienced firms to enter into a pre-event contract at no immediate cost to the County for the following services. Contractors shall provide clean-up, demolition, removal, reduction and disposal of debris resulting from a natural or manmade disaster as directed by the County in order to eliminate immediate threats to the public health and safety. Also required is the elimination of immediate threats of significant damage to improved public or private property and that which is considered essential to ensure economic recovery of the affected community. Contractors shall also provide disaster recovery technical program management assistance to County officials. One or more proposers may be selected to provide differing elements or levels of scope of work in accordance with the capabilities and extent of involvement each respondent proposes. This shall be a five (5) year contract utilized on an "as needed" basis with the option to renew for additional one (1) year periods upon the mutual consent of both parties.

The work to be undertaken includes, but is not limited to:

1. Emergency Road Clearance: Removal of debris from the primary transportation routes as directed by the County.

DMS, personnel to verify and maintain records regarding the contents and cubic yards of the vehicles entering and leaving the DMS's. The Contractor will assist the County in preparation of the Federal, (FEMA), and State reports for any potential reimbursement through the training of County employees and the review of documentation prior to submittal. The Contractor will work closely with the State Division of Emergency Management, FEMA and other applicable State and Federal Agencies to ensure that eligible debris collection and data documentation is appropriately addressed.

These costs for the documentation and recovery process shall be included in the items in the pricing attachments (Attachments I & II). Proposers shall have proven experience with overall management and FEMA requirements, rules and regulations to qualify for this scope.

The Administrator or his/her designee will be the Contract Administrator for this project.

Proposals will be reviewed and ranked by a County appointed evaluation committee. Those firms shortlisted may be selected for interviews and shall be prepared to make a scheduled presentation to a pre-appointed evaluation committee or County Council, if required.

All communications regarding this project, including questions related to this Request for Proposal, shall be submitted in writing via email to Roger Riley, Administrator, by 5:00 p.m. on August 7, 2026 to For security reasons, you must enable JavaScript to view this E-mail address. .

(2) complete copies of the proposal response along with a completed W-9 form . Responses must be in a sealed envelope/package containing the solicitation name and number. The individual signing the response must be an Agent legally authorized to bind the company.

Roger Riley

57 Wall Street

Barnwell, SC 29812

A “No Response” qualifies as a response; however, it is the responsibility of the Vendor to notify the Procurement Office if you receive solicitations that do not apply.

The following information should be submitted in the order below :

Evaluation criteria will include but not be limited to: compliance with submission requirements; qualifications of proposer to meet the County's objectives; price proposals, proposer’s available resources, planned subcontractor participation, the proposer’s managerial/operations plan; and whether the overall approach has been adequately and technically addressed.

The successful Proposer will be selected based upon the best response offered to the County. Proposers may be requested to give an oral presentation after submission of responses, should the County find it necessary to determine which of the proposals is the best.

Evaluation Criteria: Submitted proposals will be evaluated and scored on the following criteria:

The County is not responsible for any expenses, which proposers may incur in the preparation and submittal of proposals requested by this RFP, including but not limited to, costs with travel, accommodations, interviews, or presentations of proposals.

Barnwell County three-member selection committee will evaluate each proposal based on the stated selection criteria and determine a short list of firms. The selection committee may invite those short-listed firms to make a presentation. The short list of firms will then be ranked by the selection committee at the conclusion of the presentation interviews. The final ranking of firms and recommendation of award will be presented to County Council for final approval. The County reserves the right to reject any or all qualifications, and to waive defects, technicalities and/or irregularities in any submittal. The County reserves the right to finalize a contract based on all factors involved in the written qualification(s) submitted without further discussion or interviews.

Barnwell County intends to award one contract to the highest scoring responsive, responsible firm. Proposals will be based on the highest scoring firm as outlined in the included scoring sheet, with final approval from Barnwell County Council. The successful firm shall be required to execute a formal Contract at the County's offices in Barnwell within ten (10) business days after request by

the County. A Notice to Proceed will not be given until the time services of the Firm are necessary. Depending on necessity, the firm may not necessarily be given a Notice to Proceed during the contract term.

1. DEBARMENT: By submitting a qualification package, the contractor is certifying that they are not currently debarred from responding to any request for proposals by any agency or subdivision of the State of South Carolina or the United States Federal Government, nor are they an agent of any person or entity that is currently debarred from submitting proposals on contracts by any agency or subdivision of the State of South Carolina.

Contractor will be considered in future RFP’s until the assessed charge has been satisfied.

https://www.barnwellcountysc.us/documentcenter/view/1089

1983-18-O-Purchasing

1. The successful Contractor shall be required to execute a formal agreement with the County’s Procurement Office within ten (10) business days after issuance of the Notice ofAward.

Contractor expressly agrees to the extent that there is a causal relationship between its negligence, action or inaction, or the negligence, action or inaction of any of its employees or any person, firm, or corporation directly or indirectly employed by the Contractor, and any damage, liability, injury, loss or expense (whether in connection with bodily injury or death or property damage or loss) that is suffered by the County and its employees or by any member of the public, to indemnify and save the County and its employees harmless against any and all liabilities, penalties, demands, claims, lawsuits, losses, damages, costs, and expenses arising out of the performance or default of any resulting agreement or

arising from or related to the equipment. Such costs are to include defense, settlement and reasonable attorneys’ fees incurred by the County and its employees. This promise to

indemnify shall include bodily injuries or death occurring to Contractor’s employees and any person, directly or indirectly employed by Contractor (including without limitation any

employee of any subcontractor), the County’s employees, the employees of any other independent contractor or occurring to any member of the public. When the County submits notice, Offeror shall promptly defend any aforementioned action.

The prescribed limits of insurance set forth herein shall not limit the extent of the

Contractor’s responsibility under this Section. The terms and conditions contained in this Section shall survive the termination of any resulting agreement or the suspension of the Work hereunder. Additionally, the County will not provide indemnity to the successful CONTRACTOR. Failure to comply with this section may result in your request for proposal to be deemed non-responsive.

attorney’s fees and all costs of said litigation.

failure to deliver goods in accordance with the contract terms and conditions, Barnwell County, after due oral or written notice, may procure substitute goods or services from other sources and hold the contractor responsible for any resulting additional purchasing and administrative costs. This remedy shall be in addition to any other remedies which Barnwell County may have.

1. Non-Appropriations Clause: Notwithstanding any other provisions of the contract, if the funds anticipated for the continued fulfillment of this contract are at any time. Not forthcoming, through the failure of the County Government to appropriate funds, discontinuance or material alteration of the program under which funds were provided, the County shall have the right to terminate the contract without penalty by giving not less than thirty (30) days written notice documenting the lack of funding. Unless otherwise agreed to by the County and the Contractor, the contract shall become null and void on the last day of the fiscal year for which appropriations are received.

Professional Liability Insurance – Minimum $2,000,000.00 - Proof of in force insurance must be provided in the response to the request for proposal.

Other insurances:

Workers’ Compensation – Statutory limits, in at least the minimum amount required pursuant to South Carolina law.

Employer’s Liability--$1,000,000 each accident, $1,000,000 each employee, and

$1,000,000 policy limit

Comprehensive General Liability -$1,000,000 – bodily injury each occurrence

$2,000,000 – bodily injury aggregate

$2,000,000 – property damage each occurrence

$2,000,000 – property damage aggregate

Products – Completed Operations - $1,000,000 – aggregate Business Auto Liability – Same as Comprehensive General Liability Excess or Umbrella Liability - $2,000,000

Barnwell County will be named as an “additional insured”

ATTACHMENT I - FEE SCHEDULE DEBRIS REMOVAL, PROCESSING AND DISPOSAL

NOTES :

1. Invoices to be based on outgoing load tickets.

1. For a multi-year contract, the above prices would be adjusted up or down on the anniversary date of the contract according to a percentage equal to the percent change in the Consumer Price Index as published by the U. S. Department of Labor, Bureau of Labor Statistics .

EXHIBIT A

Stump Conversion Table Diameter to Volume Capacity

The qualification of the cubic yards of debris for each size of stump is the following table was derived from FEMA field studies conducted throughout different states during the debris removal operations following Hurricane Charley, Frances, Ivan and Jeanne. The following formula is used to derive cubic yards.

[(Stump Diameter 2 x 0.7854) x Stump Length] + [(Root ball Diameter 2 x 0.7854) x Root Ball Height] 46656

0.7854 is one-fourth Pi and is a constant.

46656 is used to convert inches to Cubic Yards and is a constant.

The formula used to calculate the cubic yardage used the following factors, based upon findings in the field:

ATTACHMENT II - FEE SCHEDULE

EQUIPMENT RATES

LABOR AND MATERIAL RATES

The listed equipment should cover all possible equipment needs follow Funding Assistance

Grant Administration

Project Management

1. Reconstruction and long-term infrastructure planning’

THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR PROPOSAL

The vendor is certifying that they are not currently debarred from responding to any request for qualifications by any agency or subdivision of the State of South Carolina or the United States Federal Government, nor are they an agent of any person or entity that is currently debarred from submitting qualifications on contracts by any agency or subdivision of the State of South Carolina.

SAM’s No.

Cage Code.

DUN’s No.

Authorized Representative (Signature) Date

Authorized Representative/Title (Print or Type)

THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR PROPOSAL

The vendor has examined and carefully studied the Request for Proposal and the following Addenda, receipt of all of which is hereby acknowledged:

Addendum No.

Addendum No

Addendum No.

Addendum No.

Authorized Representative (Signature)                                                            Date

Authorized Representative/Title (Print or Type)

Vendors must acknowledge any issued addenda. Proposals which fail to acknowledge the vendor’sreceipt of any addendum will result in the rejection of the offer if the addendum contains informationwhich substantively changes the Owner’s requirements or pricing .

THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR PROPOSAL

The Bidder/Proposer will indemnify and hold harmless the Owner, Barnwell County and their agents and employees from and against all claims, damages, losses and expenses, including attorney’s fees, arising out of or resulting from the performance of the Work provided that any such claims, damages, loss, or expense is attributable to bodily injury, sickness, disease or death, injury to or destruction of tangible property, including the loss of use resulting there from, and is caused by any negligent or willful act or omission of the Bidder/Proposer, and anyone directly or indirectly employed by him/her or anyone for whose acts any of them may be liable.

In any and all claims against the Owner, Barnwell County or any of their agents and/or employees by an employee of the Bidder/Proposer, and anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, the indemnification obligation shall not be limited in any way to the amount or type of damages, compensation or benefits payable by or for the Bidder/Proposer under the Worker’s Compensation Acts, Disability Benefit Acts, or other employee benefit acts.

The obligation of the Bidder/Proposer under this paragraph shall not extend to the liability of Barnwell County or

its agents and/or employees arising out of the reports, surveys, Change Orders, designs or Technical Specifications.

Authorized Representative (Signature)                                                                 Date

Authorized Representative/Title (Print or Type)

THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR PROPOSAL

The undersigned, having fully familiarized him/her with the information contained within this entire solicitation and applicable amendments, submits the attached response, and other applicable information to the County, which I verify to be true and correct to the best of my knowledge. I further certify that this response is made without prior understanding, agreement, or connection with any corporation, Offeror or person submitting a response for the same materials, supplies or equipment, and is in all respects, fair and without collusion or fraud. I agree to abide by all conditions set forth in this solicitation and certify that I have signature authority to bind the company listed herein.

MINORITY BUSINESS: Are you a minority business?

Authorized Representative (Signature)                                                           Date

Authorized Representative/Title (Print or Type)

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This certification is required by the Drug-free Workplace Act, Section 44-107-10 et. seq. South Carolina Code of Laws (1976, as amended). The regulations require certification by Contractors/Vendors prior to award, that they will maintain a drug-free workplace as defined below. The certification set out below is a material representation of fact upon which reliance will be placed when determining the award of a contract. False certification or violation of the certification shall be grounds for suspension of payments, suspension or termination of contract, or suspension or debarment from the right to submit bids or proposals for Barnwell County projects.

For purposes of this Certification, “Drug-free Workplace” is defined as set forth in Section 44-107019 (1), South Carolina Code of Laws (1976, as amended). The aforesaid Section defines workplace to include any site where work is performed to carry out the Contractor’s/ Vendor’s duties under the contract. Contractor’s/Vendor’s employees shall be prohibited from engaging in unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance in accordance with the requirements of the Drug-free Workplace Act.

By signing this document, the Contractor/Vendor hereby certifies that it will provide a drug-free workplace by:

1. The Contractor’s/Vendor’s policy of maintaining a drug-free workplace.

Contractor/Vendor Name:

Authorized Representative Name and Title:

Signature of Authorized Representative:

Witness (Print Name and Sign):

Note: This certification form is required for all contracts for a stated or estimated value of $50,000 or more.

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Barnwell County requires compliance with State and Federal regulations governing Equal Employment Opportunity, External Equal Opportunities (EO), External On-the-Job Training (OJT), Title VI, and the Americans with Disabilities Act (ADA) programs.

Sub-recipients of federal-aid contracts must include notifications in all solicitations for bids of work or material and agreements subject to Title VI of the Civil Rights Act of 1964 and other nondiscrimination authorities. Sub-recipients, contractors and subcontractors may not discriminate in their employment practices or in the selection and retention of any subcontractor.

Contractor/Vendor Name:

Address:

Authorized Representative Name and Title:

Signature of Authorized Representative:

Witness (Print Name and Sign):

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DISASTER MANAGEMENT and RECOVERY SERVICES ANTI-COLLUSION AFFIDAVIT

STATE OF

COUNTY OF

, being first duly sworn deposes and says that:

1. The price or prices quoted in the attached proposal are fair and proper and are not contained by any collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or any of its agents, representatives, owners, employees, or parties, in interest, including this affiant.

(SEAL)

(NAME,TITLE)

Subscribed and sworn to before me, this the  day of                                             , 20 .

Notary Public

County of                                                                           ,

My Commission expires

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